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Title:

CONDUCTING EFFECTIVE MEETINGS

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Don't embarrass. 19. Conducting Effective Meetings. Meeting Follow Up. Restore room ... 'When I die, I hope it's in a meeting. The transition from life to death ... – PowerPoint PPT presentation

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Title: CONDUCTING EFFECTIVE MEETINGS


1
CONDUCTING EFFECTIVE MEETINGS
2
Session Objectives
  • Recognize phases
  • Identify components
  • Manage participant behavior
  • Implement follow up

3
Phases of Meeting Management
  • Preparation
  • Facilitation
  • Follow up

4
Meeting Preparation
  • Determine tasks
  • Define outcomes
  • Determine actions
  • List participants, guests, roles
  • Set timeframe

5
Meeting Management
  • Finalize logistics
  • Create agenda
  • Communicate
  • Set up
  • Prepare yourself

6
Components of Good Meetings
  • Inform
  • Discuss/decide
  • Recognize

7
Information
Progress Important dates Facts
8
Discussion/Decision
  • Strategies
  • Ideas
  • Project planning

9
Recognition
  • Formal
  • Informal

10
Categories of Participation
  • Under
  • Over
  • Distracting
  • Effective

11
Eager
  • Summarize
  • Ask others

12
Obstinate
  • Involve others on issues
  • Discuss issues later

13
Dampener
  • Ask for solutions

14
Argumentative
  • Find areas of agreement
  • Get opinions of others

15
Inarticulate
  • Paraphrase
  • Dont correct

16
Side Conversationalist
  • Call on frequently for answers
  • and opinions

17
Rambler
  • Summarize main points
  • Stay on track

18
Silent
  • Ask directed questions
  • Compliment on involvement

19
Inattentive
  • Ask for opinion
  • Dont embarrass

20
Meeting Follow Up
  • Restore room
  • Evaluate meeting
  • Prepare minutes
  • Contact on action items

21
Session Objectives
  • Recognize phases
  • Identify components
  • Manage participant behavior
  • Implement follow up

22
When I die, I hope its in a meeting. The
transition from life to death will be barely
perceptible.
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