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PUPIL COUNT RECONCILIATION

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Of those 25% of school districts, 60-70% of the audits result in an adjustment to the count ... The January pupil count data will not pull into worksheet until ... – PowerPoint PPT presentation

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Title: PUPIL COUNT RECONCILIATION


1
PUPIL COUNT RECONCILIATION
  • Wisconsin Department of Public Instruction

2
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3
Why reconcile the September pupil count to
January pupil count?
  • Approximately 25 of Wisconsin school districts
    are audited for membership each year
  • Of those 25 of school districts, 60-70 of the
    audits result in an adjustment to the count
  • Most of those adjustments are identified in the
    reconciliation from September pupil count to
    January pupil count

4
Why reconcile the September pupil count to
January pupil count?
  • In the past, school districts were not asked to
    provide this information unless they were audited
    for membership
  • Requested by auditor
  • Districts always should have been performing this
    procedure when reporting the data to DPI
  • Prove out the counts
  • Accuracy of reporting

5
NEW WITH JANUARY, 2008 PUPIL COUNT
  • Beginning with the January, 2008 pupil count
    report, all districts are required to have on
    file a reconciliation of changes between the
    September and January pupils counts which
    includes additions and subtractions between these
    dates.

6
NEW WITH JANUARY, 2008 PUPIL COUNT
  • The reconciliation may be done using the DPI
    worksheet
  • The worksheet is currently available at
  • http//www.dpi.state.wi.us/sfs/membrpt2.html -
    Click on Reconciliation of September Count to
    January Count
  • http//www.dpi.state.wi.us/sfs/break.html - Click
    on Reconciliation of September Count to January
    Count
  • The worksheet will also be available in January
    at
  • https//www2.dpi.state.wi.us/safr/ - Go into your
    districts January pupil count where there is a
    link to the worksheet.
  • The January pupil count data will not pull into
    worksheet until the district January PI-1563 has
    been filed
  • The completed worksheet is to be kept on file at
    the district office and provided to DPI or
    auditor upon request

7
New Reconciliation Worksheet
http//www.dpi.state.wi.us/sfs/membrpt2.html
8
Reconciliation of September Pupil Count to
January Pupil Count
  • Save the reconciliation to your computer
  • The reconciliation must be kept on file in the
    district office
  • If your district is selected for a membership
    audit, the reconciliation and all supporting
    documentation will be required to be examined and
    tested by your auditor
  • DPI may request reconciliation and supporting
    documentation

9
QUESTIONS
  • Kathy Guralski
  • 608-266-3862
  • kathryn.guralski_at_dpi.state.wi.us
  • Lori Ames
  • 608-266-3464
  • lori.ames_at_dpi.state.wi.us
  • Karen Kucharz
  • 608-267-9707
  • karen.kucharzrobbe_at_dpi.state.wi.us
  • Brad Adams
  • 608-267-3752
  • brad.adams_at_dpi.state.wi.us
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