Tees Valley Resource Efficiency Club Half Day Workshop Environmental Management Systems EMS

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Tees Valley Resource Efficiency Club Half
Day WorkshopEnvironmental Management Systems
(EMS)
John Binns Senior Consultant Atkins
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Domestics

• Toilets
• Fire escapes/exits
• Fire alarm test
• Breaks tea/coffee

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Agenda

• Introduction
• Resource Efficiency Programme
• Environmental Management Systems

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Resource Efficiency Programmes
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Data Collection Reporting

• Key part of club membership
• Need you to collect and report various issues
• Resource data
• Potential savings
• Actual savings
• Activity indicators
• D\template.xls

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Resource Data

• Outputs
• Packaging out
• Annual Output
• Effluent Volume
• VOC emissions
• Waste to landfill
• Waste recycled
• Hazardous waste disposal

• Inputs
• Packaging in reuse
• VOC producing solvents
• Water
• Electricity
• Gas
• Oil
• Vehicle Fuel

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Resource Data

• Some indicators may not be relevant
• Use purchasing records, transfer notes etc
• Where exact figures not available estimate
• Assist you _at_ face to face visits
• First report soon establish a baseline
• Other reports required during club duration

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One to One Support

• Atkins are available to provide 40 days of
  support to be divided amongst companies recruited
• Likely to be two days per company
• Coverage
• Undertaking resource efficiency reviews
• Data gathering
• Implementation of action plans
• Signposting
• Advice on additional support, etc.,

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Environmental Management Systems (EMS)
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Why we need systems
Env
Op Controls
Continual Improvement
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Environmental Policy
Initial Review - where are we now
Decide what big environmental aspects you want
to control
Understand your legal requirements
WHERE ARE WE NOW
For each legal requirement or big issue
and / or

• Control by
• physical control
• monitoring
• record keeping
• procedures
• setting responsibilities

Improve by setting Objectives Targets

GET CONTROL
Management Programme for each Objective
Check you are doing it right
KEEP CONTROL
Review and refresh
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EMS - Benefits

• minimise environmental liabilities
• maximize the efficient use of resources
• reduce waste
• demonstrate a good corporate image
• build awareness of environmental concern among
  employees
• gain a better understanding of the
  environmental impacts of business activities and
  
• increase profit, improving environmental
  performance, through more efficient operations

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What is ISO 14001?

• An Environmental Management System (EMS) which
• helps ensure legal compliance
• manages environmental impacts
• improves performance and control
• ensures continual improvement
• It isnt
• just a certificate on the wall in reception
• a policy sent to customers when trying to win
  business

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Process Flow
INPUTS PROCESSES OUTPUTS
Materials Products/services Packaging
Packaging Energy
Wastes Water
Effluents etc. Air
emissions etc.
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Certification/Verification

• ISO 14001 - certification of the system
• EMAS - verification of the environmental
  statement
• EMS Organisations
• Accreditation Body - UKAS
• Certification/Verification Bodies
• EMAS Competent Body - IEMA

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ISO 14001 is achieved through

• Understanding legal duties and responsibilities
• Identifying aspects impacts
• Writing an Environmental policy
• Setting Management programme(s)
• Including objectives and targets
• Training and communication
• Getting the right documentation
• Audits of the EMS
• Reviewing progress (Management Review)

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Elements for success

• Clear reasons for seeking certification if you
  want it
• A fully committed and trained EMS Steering Group
• Departmental ownership and involvement in aspects
  identification, management programmes and writing
  procedures
• Appropriate training at all levels
• Clear plans and good communications
• Breaking the process down into small tasks
• Regular reviews and prioritisation of resources
• Use of the combined knowledge and experience of
  staff

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Planning Policy

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Environmental Review

• To provide a starting point for the development
  of the EMS and to identify the main issues that
  the EMS will need to address
• Legal and other requirements
• Previous incidents
• Existing management systems
• Key environmental impacts

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Reporting the IER

• NOT a lengthy report
• Memo that summarises
• Key environmental issues
• EMS scope
• Identifies EMS Implementation Team
• Confirms implementation timescale

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Environmental Aspect impact identification

• You must identify environmental impacts by
• carefully assessing what processes are
  controlled by your organisation
• what do you do?
• understanding where and how these processes
  impact upon the environment
• how do you do it?
• D\Other\Other 1\Caparo A and I register.xls

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Aspects occur under different conditions

• Past activities
• Has the facility been built on a contaminated
  site?
• Past Products
• Current activities
• Normal operation (operating as planned)
• Abnormal (e.g. start-up and shut-down)
• Emergencies (e.g. fire, major oil spill)
• Future activities
• Constructing a new building / process line
• New Products
• New Legislation

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What are the aspects and impacts of these?
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Identifying environmental costs on flow charts

Materials and utilities
Unpack castings
Wastes

Materials and utilities
Drilling
Wastes

Materials and utilities
Milling
Wastes
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Criteria for Significance of Impacts

• Potential harm to the environment
• evaluate hazard and risk
• Actual harm to the environment
• consumption of resources
• Scale of aspect
• quantity or volume
• Frequency of occurrence
• will the aspect occur?
• Legal Requirement
• is the aspect regulated by the law?
• Concerns of the Local Community
• public perception
• Views of interested parties

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Legal Requirements

• Identify and have access to applicable legal
  requirement
• Determine how these requirements apply to its
  environmental aspects
• D\4248280_wsa046rev6d_print.doc

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ISO 14001 Policy Requirements

• Is appropriate to activities and impacts
• Commitment to continual improvement and
  prevention of pollution
• Commitment to compliance with legislation
• Provides framework for objectives
• Is documented, implemented and maintained
• Is available to public

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Summary of site activities
General Commitments
Specific Commitments
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Objectives and Targets

• Key to implementing environmental action
• Go beyond regulatory compliance
• Programmed, long term approach to achieving
  continuous improvement

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Linking the Policy, Objectives and Targets
Management Programme
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Environmental Management Programme

• Gives you the routemap by which youre going to
  achieve your objectives.
• Designates Responsibilities
• Identifies Means and Time Frame

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Implementation Operation

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Procedures required

• Resources, roles, responsibility and authority
• Competence, training and awareness
• Communication
• Documentation
• Control of documents
• Operational Control
• Emergency Preparedness and response

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Communication Requirements

• Establish procedures for
• Internal communication
• External communication
• Consider External Communication on Significant
  Aspects

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Communication
External
Internal
Notice Boards Env. Committee Team briefing Staff
newspaper
Environmental Reporting Community Liaison Open
Day Policy
Organisation
Open door Suggestion schemes Snag reports
Complaints Telecons Letters
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Operational Controls
Env
Op Controls
Continual Improvement
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OIL/CHEMICAL SPILL CLEAN-UP
Spill kit at front entrance
Wear PPE
Inform supervisor
Issue 01 Date16/12/02 Revision 02
Authorised HSE Manager
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EMS Manual

• Electronic or paper format
• Route map to the System
• Includes EMS procedures
• Does not include System records
• About 20 to 30 pages long
• Explains the system for auditors regulators

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IMS Scope and Policy
IMS Manual
IMS Responsibilities
Legal and Other Requirements
Performance Review
SHE Risks
Monitoring and Measuring
Training and Communication
Auditing
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Checking and Corrective Action

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Types of Monitoring
Monitoring and Measurement
Compliance with Procedures Legal compliance
Instruments / Samples Emissions
Monitoring Calibration
Assess against Targets
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Purpose of EMS Audits

• Determine whether
• EMS conforms to ISO 14001, legal issues and our
  procedures
• EMS is properly implemented and maintained
• To provide information on the results of audits
  to management.
• Guidelines for environmental auditsISO190112002
  Guidelines for Quality and/or environmental
  management systems auditing

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Importance of EMS auditing?

• EMS audits are crucial to the continued success
  of the system
• Successful audits ensure that the system stays up
  to date and in accordance with planned
  arrangements
• Poor audits are just a paper
• The external audit provides confirmation of
  overall reliability of internal audit

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Management Review

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Management Reviews

• Co-ordinated by Environment Manager
• Attended by the Management Team- Managing
  Director
• Technical Director- Department Managers
• Frequency- At least once per year- Major
  change of product or process- External issues
  e.g. change in legislation

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Management Review

• Purpose
• Part of the on-going process of continual
  improvement
• Identifying and making improvements in the EMS
• Reviewing progress on current objectives and
  targets
• Setting new objectives and targets

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Example Agenda for a Review

• Actions arising from previous meeting
• Status of ISO 14001 certificate
• Findings from EMS audits
• Effectiveness of Environmental Management
  System- environmental policy- objectives and
  targets- operational control- systems manual

• Business Strategy- costs and savings- business
  benefits
• Setting new objectives and targets
• Any other EMS business

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Golden Rules
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Atkins top ten rules for successful systems

• Rule 1
• Be serious about environmental issues from the
  top

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Atkins top ten rules for successful systems

• Rule 2
• Involve an environmental management expert

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Atkins top ten rules for successful systems

• Rule 3
• Link it to line management responsibility

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Atkins top ten rules for successful systems

• Rule 4
• Keep it simple
• D\Training\Presentation\sample.xls

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Atkins top ten rules for successful systems

• Rule 5
• Dont just rely on the paperwork

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Atkins top ten rules for successful systems

• Rule 6
• Trainings key

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Atkins top ten rules for successful systems

• Rule 7
• Test the system

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Atkins top ten rules for successful systems

• Rule 8
• Measure the results

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Atkins top ten rules for successful systems

• Rule 9
• Get the best auditors you can

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Atkins top ten rules for successful systems

• Rule 10
• Make sure your system makes a difference

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Contact Details

• John Binns
• Senior Consultant
• 0191 2235230/ 0780 3260217
• john.binns_at_atkinsglobal.com