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Mastering Presentation Skills: How to Get Started 2008 Conference in Orlando, FL July 69, 2008

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Title: Mastering Presentation Skills: How to Get Started 2008 Conference in Orlando, FL July 69, 2008


1
National Association of Student Financial Aid
Administrators
Mastering Presentation Skills How to Get
Started2008 Conference in Orlando, FLJuly 6-9,
2008
Session No. 35
2
Presenter Maureen mo Amos
PREPARING THE STAGE
3
Overview
  • You are the expert
  • Assess your audience assume 1 expert and the
    rest know nothing
  • Message with reinforces
  • Topic and relevancy
  • Creative and interactive
  • Accurate

4
The Five Essential Keys
  • Engaging this is about relationships
  • Interactive this is about dynamic involvement
  • Polished this is about quality performance
  • Relevant this is about making learning
    applicable
  • Supported this is about what is real

5
Wearing Different Presentation Delivery Hats
  • Presenter
  • Facilitator
  • Coach
  • Topic Expert
  • Instructional Designer
  • Coordinator

6
Delivery Hat Descriptions
  • PRESENTER experts at the delivery of content in
    a manner that is interactive and engaging. They
    have strong platform skills and are able to
    educate, motivate and even inspire others
  • FACILITATOR skilled at extracting learning from
    within participants. Here discussion, debate and
    conversation are king and the facilitator is
    capable of directing those activities without
    losing control of the learning outcomes

7
Deliver Hat Descriptions
  • COACH capable of helping people transform
    knowledge into action. Within the context of
    training, a coach can direct others into a
    performance outcome
  • TOPIC EXPERT No matter what the content,
    someone must know implicitly and explicitly the
    subject to be covered. Accuracy of content is
    fundamental to creating trust in the presentation
    experience

8
Delivery Hat Descriptions
  • INSTRUCTIONAL DESIGNER knows how to best
    present the content. One who analyses, designs,
    develops, implements and evaluates the
    presentation
  • COORDINATOR manage the details, to include a
    reservation system, room and meeting logistics,
    hand-outs, communications and general support

9
Wearing Different Presentation Receiving Hats
  • Learner
  • Participant
  • Shared Participant
  • Topic Expert
  • Idea Generator
  • Note-Taker

10
Receiving Hat Descriptions
  • LEARNER little or no knowledge on the topic
    being presented may have inherited one or more
    office functions
  • PARTICIPANT seeking additional information on
    the topic for practical purposes comfortable
    with topic

11
Receiving Hat Descriptions
  • SHARED PARTICIPANT greater knowledge on the
    topic to offer ideas, suggestions and
    recommendations to presentation may specialize
    in one or more office functions
  • TOPIC EXPERT practical experience on the topic
    could be present to see if there are any updates
    on the topic or to act as spectator of your
    knowledge and skills

12
Receiving Hat Descriptions
  • IDEA GENERATOR expectations for the
    workshop/topic eager to participate and offer
    ideas and ask questions on the topic identifies
    knowledge and skills they want to obtain from
    workshops
  • NOTE TAKER in training zone perhaps new to the
    field/area of interest and needs to report back
    on what was learned

13
Communicating Across Generations
  • Baby Boomers Growing up in the 1950s 1960s
  • Outlook is optimistic, Work Ethic is driven, View
    of Authority is love/hate, Leadership based on
    consensus
  • Gen Xers Growing up in the 1970s 1980s
  • Outlook is skeptical, Work Ethic is balanced,
    View of Authority is unimpressed, Leadership
    based on competence
  • Nexters Growing up in the 1980s 1990s
  • Outlook is hopeful, Worth Ethic is participative,
    View of Authority is polite, Leadership based on
    pulling together
  • Sources Raines, Managing Generation X (AND)
    Zemke, Raines Filipczak, Generations at Work

14
Presenter Maureen mo Amos
Tool for Good Facilitating
15
(No Transcript)
16
Tool Tips for Good Planning
  • Learn as much as possible about the groups
    composition, size and expectations before the
    workshop
  • Develop overall workshop goals with the host or
    coordinator
  • Be realistic about goals and timing
  • Be clear about the purpose and content of each
    segment of the workshop
  • Identify creative ways to form diverse groups for
    role-plays and exercises

17
Tool Tips during the Workshop
  • Give clear directions and make sure everyone is
    on board before moving on
  • Be open to the possibilities of silence
  • Model the kind of affirmative, constructive
    feedback that you want them to use with one
    another
  • Resist the temptation to be the one with all the
    answers
  • Be sensitive to the energy and interest levels of
    participants
  • Build regular times for evaluation into the
    workshop

18
Creating a Safe Space
  • Role-playing is one of the most effective
    training tools for empowering participants
  • Engaging in role-plays, trying new behaviors and
    exploring new ideas involve a great deal of risk.
    The risk is not necessarily physical or
    political, although those aspects may be a
    concern when adversaries are in the same workshop

19
Added Tips for Trainers
  • Test Equipment
  • Establish Climate
  • Clarify Expectations
  • Have a Training Bag of Tricks
  • Extra Supplies
  • Encourage Participation
  • Be prepared

20
Presenter Marie Mons, Georgia Institute of
Technology, Georgia
Using Technology for your Production
21
Six Reasons to Use Visual Aids
  • Increase retention of material
  • Teach more in less time
  • Capture and maintain audience attention
  • Add emphasis to your words
  • Add drama and variety
  • Raise the level of professionalism

22
Why use visual aids?
  • Serves as your outline keeps you on track
  • Gives you mobility
  • The majority of people are visual learners

23
Resources
  • Overhead Projectors
  • Flip Charts
  • White Boards
  • Video
  • CBT Computer Based Training
  • Presentation Tools
  • Power Point

24
Preparation
  • Keep visual aids simple and uncluttered
  • Use 16 to 28 point/font size
  • Round numbers when possible
  • The Whole is more than the sum of the parts
  • Pauses are vital

25
Power Point Dos
  • Dont crowd the screen
  • Use color but avoid orange
  • Avoid distracting backgrounds
  • Eliminate motion for motion sake
  • Always have backup

26
Power Point Donts
  • Show too much text on one screen
  • Overdo punctuation
  • Avoid over-complicated diagrams
  • Use a pointer unless you can control it

27
Exceptions to the rules
  • Use body language to call attention to the screen
  • OK for you and audience to look at handouts
  • OK to read a quote remember to give credit
    where credit is due

28
Show Time!!
  • Double check equipment and connections in advance
  • Allow time for set up and pack up
  • Be familiar with the equipment
  • If you are comfortable, then your audience will
    be comfortable too

29
Stay Tuned for Part II
  • How to read your audience
  • Knowing your material
  • Developing a presentation Style

30
The End of Part I
  • Maureen and Marie
  • would like to wish you the best in your future
    presentations

31
(No Transcript)
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