Welcome to Kiwanis International

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Welcome to Kiwanis International

• The Worlds Premier Organization Engaging Adult
  and Youth Volunteers to Improve the Quality of
  Life Worldwide

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Lets Keep This Presentation Professional
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Your hosts today

• FACILITATOR Insert Name and Contact Info Here
• LT. GOVERNORS
• Div __ Lt governor name and contact data
• Div __ Lt governor name and contact data

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Introduce YourselfKiwanians Come in All Sizes
and Shapes

• Name
• Club
• Club Size
• Do you think you can handle that?

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T O D A Y S A G E N D A

• Welcome
• The NEW Kiwanis
• Vision for service
• Goal setting
• Carolina District
• Goals
• Growth
• Sponsored Programs
• Communication
• Meetings
• Division meeting Lt. Gov.
• Goals
• Meetings/ projects, etc

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T O D A Y S A G E N D A

• The Club The Core of Kiwanis
• Club Vision
• Club Goals
• Club Structure
• Officers
• Committees
• Tools for Club Success
• Leadership Guide
• Membership Development Manual
• Growth Tools
• Membership/Retention

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CLUB LEADERSHIP EDUCATION
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T O D A Y S A G E N D A

• Secretarial Tools
• Reporting
• Action Plan
• Sponsored Youth
• Status of clubs
• Responsibilities
• Calendar for year
• Role of Kiwanis Advisor
• Tips for a better club

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O B J E C T I V E S

• Active participation by everyone
• Identifying the responsibilities of Club Leaders
• Understanding meeting, motivational, and
  leadership skills
• Understanding the need for, and importance of,
  membership growth
• Recognizing our resources
• Clarifying the needs and concerns of club
  leadership
• Sharing our insights
• Building relationships
• Having Fun!

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Where Are We Going

• Defining Statement

Kiwanis is a global organization of volunteers
dedicated to changing the world one child and one
community at a time.
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Where Are We Going

• Defining Statement

Kiwanis is a global organization of volunteers
dedicated to changing the world one child and one
community at a time.

• Is This
• Bigger than life.
• Seems impossible
• Involves sacrifice

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Core Purposes and Values

• Purpose
• To improve lives through fellowship in service
  worldwide.
• Values
• Committed to Kiwanis International Objects
• Embraces diversity
• Committed to clubs as primary outlet for service
  and fellowship
• Dedicated to serving the children, families, and
  communities worldwide
• Open to the exchange of ideas
• Responsive to member needs
• Committed to developing youth and adult leaders

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District / Division Defining Statement

• DISTRICT / DIVISION Defining Statement
• What is our long-term goal?
• Does it involve sacrifice?
• Does it seem impossible?
• Kiwanis Defining Statement
• Kiwanis is a global organization of volunteers
  dedicated to changing the world one child and
  one community at a time.
• Does this apply to our district and division or
  do we need some modifications?

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District / Division Defining Statement

• DISTRICT/DIVISION/CLUB DEFINING STATEMENT
• How will we describe ourselves (District/Division/
  Club) to others?
• How are we changing children in our community
  (District/Division/Club)
• How are we changing our community
  (District/Division/Club)

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Strategic Long Term GOAL for the CAROLINAS

• Doubling the service provided to the children
  and communities of the Carolinas.
• How?
• Strengthening Our Clubs!

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Strategic Long TermGOAL for the CAROLINAS

• Growing Our Service, Growing Our Clubs
• Target Population Penetration across the
  Carolinas to .14 - i.e. 14 of 1000 people are
  members
• Offer Key Clubs in Over 60 of our High Schools
• Grow Sponsored Programs in all areas

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2005-06 Goals for the Carolinas

• Increase the IMPACT of Kiwanis
• More significant service
• Public recognition of Kiwanis
• Pride in Membership
• Expand the REACH of Kiwanis
• Reaching more communities
• Serving more youth
• Involving more members
• Enrich the EXPERIENCE of Kiwanis
• Increase involvement with Kiwanis Family Programs
• Provide training for EVERY club
• Expect excellence in everything

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Your Division Lt. Governora resource

• Division Defining Statement do you need this?
• Division Goals You need these!
• Division Council Meetings
• Division Projects
• Division Sponsored Programs
• Participate!

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Your Club

• Defining Statement / Vision
• Goals
• Organization
• Officers
• Committees
• YOU Can Make it Happen!

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Lets Create Your Clubs Vision

• DEFINING STATEMENT My Club
• The Kiwanis club of ________ is an organization
  of volunteers dedicated to changing our community
  and the world, one child at a time by
  ________________

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Strengthen the Core of Kiwanis The Club

• What is our passion?
• What do we do best?
• What drives our economic engine?

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Keep The Main Thing The Main Thing!
K I W A N I S I N T E R N A T I
O N A L
Kiwanis International 2002
NEW MEMBER
ORIENTATION PROGRAM
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Expand service to more children!

• Retain
• Recruit
• Replace

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Just what does YOUR club need to succeed this
year?

• Better organization?
• More members?
• Valuable projects?
• A Vision?

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C L U B A C T I O N P L A N

• Where are we now?
• Where do we want to be?
• How will we get there?
• Why do clubs not grow?

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Tools for Your Success

• The Leadership Guide
• Membership Development Guide
• Growth Tools
• Tag Team
• Six Pack
• Kiwanis International Resources

• District Resources
• Lt. Governor
• Division Council
• Secretarial Tools
• Reports and Stuff
• Websites

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The Leadership GuideLets Work Together

• Step-by-Step Guide
• Find
• Index
• Positiondescription of responsibilities (read
  yours)
• To Do list for position
• Committee Appointments (p.16-20)
• Club Meeting (p.27-28)
• Induction script (p.29)
• Budget (p.56)
• Reports/Forms (p.85)
• Download Electronic Version KI and District
  Website
• Use this Guide, it was designed to help YOU do a
  better Job!

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Membership Tools and Six Pack ProgramSix Pack
Eight Pack For Membership

• Recruitment
• Six Pak/Growth Revolution programs
• Retention
• Maximizing Kiwanis Service
• New-Member Orientation
• New Club Building
• New-Club Building Process
• Membership Development Manual
• Maximizing Kiwanis Service
• Six Pak/Growth Revolution programs

• Web-based leads
• Club Locator Defining Statement
• New-Member Orientation
• Public Relations KI Club
• Club Brochure
• Club Website
• Defining Statement and Contact Info on District
  Website
• Kiwanis Apparel

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Pick and Organize Your Team

• The Key Job for the President is to Motivate the
  TEAM (no I in Team)
• The Key Job for the Secretary is to make sure the
  President does their JOB!

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COMMITTEES

• See page 16 in manual
• Why have committees?
• Which ones are REALLY needed for our club?
• Committees Small Clubs vs. Large Clubs
• Duty of the President

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C L U B C O M M I T T E E S

• Structure
• Selection
• Function
• Job description
• Accountability
• When do they report

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Create and Appoint committees to achieve your
goals

• Remember
• Not everyone has the same interests or time
  availability
• Involve everyone
• Be creative, not the same old thing

• Committees to help club function
• Committees to oversee service
• Committees to empower members

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Committees to Help club FUNCTION

• Meetings (setup/ greeters/ programs)
• Finance (fund raising/ budget)
• Kiwanis support (foundations/ inter-clubs/
  conventions)
• Promotion (meeting time and place, projects,
  membership, goals, web site)

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Committees to oversee SERVICE

• Sponsored Programs
• Key club
• Builders Club
• Circle K club
• K Kids/ Terrific Kids
• Aktion Clubs
• Key Leader
• Young children projects
• ( lt age 5)
• Implementation of Clubs Vision

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The Kiwanis Family Sponsored Programs New Club
Building Process
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A Brief Look at our History

• Key Club founded in 1925 for high school
  students. Currently has 230,000 members in 4700
  clubs in 20 countries.
• Circle K founded in 1936 for college and
  university students. Currently has 12,000
  members in 500 clubs in 12 countries.
• Builders Club founded in 1975 for middle
  school/junior high school students. Currently has
  an estimated 43,000 members in 1500 clubs in 15
  countries.

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What is ahead?

• Key Club Trick or Treat campaign for
  AIDS/HIV-orphaned and vulnerable children in
  Kenya.
• Key Leader program launched for 8th to 12th
  graders.
• Service in the Carolinas to children will DOUBLE
  in the next three years.

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Committees to EMPOWER members

• Develop a club brochure
• Have regular orientation and Kiwanis education
• Target prospective members
• Introductory letter
• Follow up visits
• Stress their importance to achieve the mission of
  the club

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Club Meetings

• Organizedhave an agenda
• Efficientstick to the agenda
• Informativecommunity interest program
• Kiwanis educationEducation Minutes
• Friendly, Positive
• Fun!

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Club Meetings 3 Goals

• A Successful Club Meeting MUST Have the
  following
• Start on time End on time!!!!
• Everyone has FUN
• Most should leave the meeting with a little more
  knowledge than when they came
• What makes YOUR Meetings Fun Share!

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M E E T I N G S K I L L S

• Well-run meetings
• Make members glad they attended
• Keep them coming back
• Impress guests
• Produce the Best Show in Town!

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R E S P O N S I B I L I T I E S O F L E A D E
R S H I P

• Running a meeting
• Kiwanis protocol
• Clear expectations and delegation of
  responsibility
• Club bylaws

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Finances / Budgeting

• Administrative Account
• Income from club dues, meal charges, new member
  fees.
• Service Account
• Income from public fund-raising projects or
  contributions and cannot be used to pay
  administrative expenses of the club.
• Note Service Account can pay for all but .25
  per member for KI Liability insurance

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International and District Dues

• December 31 due date-the club anniversary date is
  September through December.
• March 31 due date-the club anniversary date is
  January through April.
• May 31 due date-the club anniversary date is May
  through August.
• All dues must be paid before the International
  convention.
• Anniversary Date on District Website

• Dues Components
• International Dues
• 42 per member per year
• Magazine Subscription
• 8 per member per year
• Liability Insurance
• 11.90 per member per year
• District Dues
• 20 per member per year
• Total
• 81.90 per member per year

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Reports and Reporting Tools

• Monthly Report on line
• Annual Report of Club Elections on line
• Update District Website Information on line
• Add and Delete Forms manual on KI Site in
  future
• Annual Report of Service - manual

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Monthly Report
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Annual Report of Club Elections

• Enter data at www.carolinakiwanis.org
• Emails data to member services at KI
• Inserts new data into next years online directory

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Update Club and Officer Information on Website

• Keep your information up to date in the on-line
  directory
• Keep Officer information up to date

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Member Information Forms
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Annual Report of Club Service

• Recap all data from Monthly Reports
• Single Service Competition
• Document your projects for district awards
• First place winner competes for International
  award
• Multiple Service Competition
• Document your projects for district awards
• First place winner competes for International
  award

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Communication NetworkingKiwanis International

• Website www.kiwanis.org
• Member Forums
• International Convention
• Kiwanis Magazine 6 Issues (you pay for it, read
  it)
• Set up a community recycling program for
  magazines (Dr. Offices, Hair Salons) Get the
  word out with your old magazines

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Communication NetworkingCarolinas District

• Carolina Kiwanian
• Carolinas Link
• Website www.carolinakiwanis.org
• Website Forums
• Carolinas District Email List
• CDNews, Presidents List, Secretaries List
• Governors Visit
• Midyear Conference
• District Convention

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Weekly Email CommunicationCarolinas District

• www.carolinakiwanis.org
• Press the Email Button
• Fill Out the Form
• Reply to Confirmation Email
• Keep in touch with your district activities

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http//www.carolinakiwanis.org
Welcome to the Carolinas District Website!! Just
a few more pointers
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CAROLINAS DISTRICT KIANIS INTERNATIONAL
A Wealth of News, Info, Tools!
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CAROLINAS DISTRICT KIWANIS INTERNATIONAL
District, Club Convention News!
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CAROLINAS DISTRICT KIWANIS INTERNATIONAL
Submit Paperless! Election Results Vital Club
Info Monthly Reports Download Forms Painlessly!
Members OnlySecretary Presidents Tools
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CAROLINAS DISTRICT KIWANIS INTERNATIONAL
Monthly ReportsAll You Need is Your Clubs Key
Number!
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CAROLINAS DISTRICT KIWANIS INTERNATIONAL
Division Photo GalleriesShare Your Good News and
Achievements in PhotosContact Your Lt. Governor
for Details
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CAROLINAS DISTRICT KIWANIS INTERNATIONAL
District Discussion Forums
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CAROLINAS DISTRICT KIWANIS INTERNATIONAL
http//www.carolinakiwanis.org
Questions or Need Help? E-mail Our Website
Administrator webadmin_at_carolinakiwanis.org
Check Out the Site and Log On!
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Division Council Meetings

• Lets break for a word from your Lt. Governor

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DEVELOPING A PLAN for SUCCESS
We want you in Kiwanis!
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C L U B A C T I O N P L A N

• Where are we now?
• Where do we want to be?
• How will we get there?
• Why do clubs not grow?

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F I N A L I Z I N G A C T I O N P L A N

• Timeline for success
• Develop goals
• Appoint committees
• Attend convention
• Publicize goals
• Aggressively target new members
• Set Board meetings for the fall
• Coordinate with youth leaders

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Create a 3-5 year VISION OF SERVICE

• Is this project exciting?
• Is it important to the community leadership?
• Is it newsworthy?
• What do we need to do to achieve this goal?
• More members
• More financial resources
• More publicity
• Serious planning

• What do we need to do in our community to make a
  lasting, and significant impact on the quality of
  life for children?
• Is this something that will be remembered as
  VISIONARY in years to come?
• Without limiting ourselves by money or manpower,
  is this worth achieving?

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I F W E A R E T O G R O W
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Your District Can Help!

• District Leadership
• Lt. Governor
• District Office (800-739-1827)
• Web site (www.carolinakiwanis.org)
• TAG team (Together Achieving Growth
• CDM (Club Development Manager)

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What Inhibits a Clubs Potential?
K I W A N I S I N T E R N A T I
O N A L

• Poorly run meetings
• Treatment of guests
• Cliques
• Conduct during meetings
• Projects not relevant
• Lack of good speakers
• No orientation
• Lack of vision or purpose
• Lack of diversity
• Aging of members

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WE ASKED KEY CLUB MEMBERS OF THEIR IMPRESSIONS OF
Their Kiwanis Club
Many would join clubs that

• Actually have active service calendar.
• perform service, as well as fund-raising events.
• Provide opportunities for members to get involved
  with hands-on children activities.
• Are kind, funny, motivated, enthusiastic, not
  burned out.
• Run meetings smoothly, have fun, discuss issues
  rationally.
• Have at least some young members, and have a
  mixture of male and female members.
• Are knowledgeable about Kiwanis sponsored youth.
• Represent a range of ages, careers, and
  backgrounds within their community.

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WE ASKED KEY CLUB MEMBERS OF THEIR IMPRESSIONS OF
Their Kiwanis Club
Many would not join clubs that

• Do not have involvement in the community with
  young families.
• Concentrate more on fund-raising as compared to
  hands-on community service.
• Make gender/racial jokes or comments as part of
  their meetings/activities.
• Have boring members and meetings seem to just
  meet/eat.
• Have mostly older members, who are not open to
  young people and the ideas they can contribute.
• Have old-fashioned meetings.
• Cost a lot of money to join.

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W H I C H O B S T A C L E S T O G R O W T
HA P P L Y T O Y O U R C L U B?
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W H Y M E M B E R S D O N O TS P O N S O R
N E W M E M B E R S

• Fear
• Concerns about club
• Dont know anybody
• Not sure what to say
• Difficulty in explaining what club is and does
• Tend to focus on what club isnt rather than what
  it is

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TWO ITEMS TO THINK ABOUT

• What are the habits of successful clubs?
• What are the benefits of Kiwanis membership?

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So, how do you recruit?

• What does this club have to offer?
• Who would be attracted to this club?
• What are the major obstacles?
• How do we get a list of these people?
• What do we do to get their attention?
• How do you do it?

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If not us, then who?
If not now, then when?
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You cant do it by yourself!
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CLUB PRESIDENTS

• Goal setting
• Finding problems and analyzing
• Running a Board meeting
• Division assistance
• Knowing your resources

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CLUB SECRETARIES

• Keep your club in line
• Communicate Communicate Communicate
• Keep your records up to date
• Read District and KI information and repeat to
  club members
• Know your resources

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CHOICES

• Every Day we have choices
• What to eat
• What to wear
• What to do today
• What do you choose to do with your life?

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VISION

• A vision is a big goal a DREAM
• Become passionate
• Do something DAILY
• Edmund Burke wrote The only thing necessary
  for the triumph of evil is for good men (and
  women) to do nothing

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District Convention

• House of Delegate Issues

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2005-2006 Funding Proposal

• Carolinas District
• Kiwanis International
• Bev Martin, Governor
• May 18, 2005

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Where do we get our money?The Process

• Kiwanis Intl bills clubs
• Clubs remit dues to KI
• KI transfers dues to District

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Dues Collection for 2005-2006

• Change in Collection Procedure
• Affects District Cash Flow

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Comparison of Years

• 2004-2005
• 10 per member collected twice a year
• October 1
  April 1
• 2005-2006
• 20 per member collected annually on either
• December 31, 2005
• March 31, 2006
• May 31, 2006

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Impact of Annual Dueson the Carolinas District

• Affects cash flow
• We will have a gap from which we cannot
  recover. (No income every year from October
  February.)

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Transfer Experience

• 2004-2005 2005-2006
• Payable Oct.1 Payable Dec. 31
• 10th Nov 10,921 (11) 10th Nov 0
• 10th Dec 35,239 (35) 10th Dec 0
• 10th Jan 23,550 (23.5) 10th Jan 0
• 10th Feb18,320 (18) 10th Feb 7541.60
• Totals88,030 7,541.60
• of total anticipated revenue 11 of 68,560
  expected receipts for clubs billed
  December 31.

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Transfer Experience
Actual Cash Flow 2004-05
Projected Cash Flow 2005-06
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IMPACT

• February 10, 2005 February 10, 2006
• 88,030 7,542
• 80,489 possible shortfall

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CASH FLOW GAP

• SINCE WE WILL REMAIN WITH ANNUAL DUES BILLING,
  THIS GAP WILL NEVER BE ABLE TO BE REIMBURSED. WE
  WILL NEED TO USE MONEY RECEIVED IN JULY
  SEPTEMBER TO COVER OCTOBER FEBRUARY OF THE NEXT
  YEAR.

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How Do We Cover the Gap in Cash Flow?

• Three Board proposals
• One of which needs House of Delegates approval

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Proposal 1

• One-time adjustment
• 7.00 per member
• Based on April 2005 membership
• Due and payable to District by October 1, 2005

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Proposal 2

• Withdraw needed funds
• (Up to 70,000 from reserve fund)
• One-half of reserve fund
• (142,000)

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Proposal 3

• Withdraw up to 70,000 from reserve fund
• AND
• Permanently increase dues 2.00 per member
  effective October 1, 2005 to always go to the
  reserve fund

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Proposal 1 7 Adjustment paid to District

• Impact on a 30 Member Club
• 210 on Oct 1 to District Office
• (7 Adjustment)
• AND
• 2,457 by December 31 to KI
• 20 District Dues
• 61.90 KI Dues

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Proposal 2 (70,000 from Reserve Fund)

• Impact on a 30 member club
• 2,457 by December 31 to KI
• (600 of that amount
• transferred from KI to District)

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Proposal 32 Club Dues Increase AND a 70,000
withdrawal from the Reserve Fund

• How it affects the reserve fund
• The District is predicting that reducing the
  reserve fund by 70,000 could result in a loss of
  approximately 35,000 at the 6 current return
  over the course of 7 years (time estimated to
  regain the 70,000 with 2 per member being
  returned to the fund each year). Factors
  affecting this prediction include District
  Membership Numbers as well as clubs timely
  payment of dues.
• Impact on a 30 member Club
• _at_22 for District and 61.90 for KI
• 2,517 by December 31 to KI
• 660 transferred from KI to District
• 600 to operating budget
• 60 to reserve fund (2 dues increase)

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Questions???
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Kiwanis
International
Serving the Children of the World
T.A.G. Team Together Achieving Growth
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Kiwanis
International
Serving the Children of the World
Defining Statement Kiwanis is a global
organization of volunteers dedicated to changing
the world, one child and one community at a time.
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Kiwanis
International
Serving the Children of the World
T.A.G. Team Together Achieving Growth
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Kiwanis
International
Serving the Children of the World
Defining Statement Kiwanis is a global
organization of volunteers dedicated to changing
the world, one child and one community at a time.
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Kiwanis
International
Serving the Children of the World
T.A.G. Team Together Achieving Growth
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Do you believe?
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Kiwanis International

• District Growth Illustration

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The Need

• In North America, for every 1,000 people there
  are 19 children under the age of 6 living in
  poverty.

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The Opportunity

• In North America, for every 1,000 people there is
  1 Kiwanian.

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Growth Sources

• New Club Building
• Recruitment
• Retention

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District Information
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New Club Building

• Clubs Avg. Members Total
  Members
• Year 1 9 x 25 225
• Year 2 10 x 25 250
• Year 3 11 x 25 275
• Total 750

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Recruitment

• 
  Clubs New Members Total
  added per year
• Year 1 Growing Clubs 72 x 12 864
• Year 1 Maintaining Clubs 15 x 6 90
• Year 2 Growing Clubs 96 x 18 1,728
• Year 2 Maintaining Clubs 15 x 9 135
• Year 3 Growing Clubs 131 x 24 3,144
• Year 3 Maintaining Clubs 12 x 12 144
• Total 6,105

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Retention

• 
  Percent Members deleted
• per year
• Year 1 Avg. Annual Deletion Rate 18 1,761
• Year 2 Avg. Annual Deletion Rate 16 1,472
• Year 3 Avg. Annual Deletion Rate 14 1,378

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The Whole Picture

• Starting New Member Deleted Ending
• Membership Adds
  Members Membership
• Year 1 9,782 1,179 - 1,761
  9,200
• Year 2 9,200 2,113 - 1,472
  9,841
• Year 3 9,841 3,563 - 1,378
  12,026

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I BELIEVE!