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California Department of Education CDE in collaboration with California State SES Workgroup and Cali

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Be clear, concise, and distinguishable from other information sent to parents on ... Notification: Be Clearly Distinguishable. Poll: Y/N ... – PowerPoint PPT presentation

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Title: California Department of Education CDE in collaboration with California State SES Workgroup and Cali


1
California Department of Education (CDE)in
collaboration withCalifornia State SES Workgroup
andCalifornia Comprehensive Center (CA CC)May
13, 2009
Implications for Implementationof New Title I
Federal Regulations on Public School Choice
(Choice) and Supplemental Educational Services
(SES)
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Housekeeping
  • Submit Comments, Concerns, Questions at any time
    during this Webinar online in the chat area
    (lower-left)
  • Technical support during the event
  • send chat message to klarsen or
  • call LaRena Woods (CA CC) at 650-843-8125

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Participant Poll
  • Please provide the following information
  • LEA name(s)
  • Participant name(s) and title(s)
  • Participant e-mail address(es)

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Presented by
  • Becki Robinson, Program Specialist, No Child Left
    Behind, Los Angeles Unified School District
  • Jim Pfaff, Director, State and Federal Programs,
    Modesto City Elementary School District
  • Niambi Clay, SES Program Manager, Oakland Unified
    School District
  • Maria Reyes, Education Programs Administrator I,
    Judi Brown, Education Programs Consultant, and
    Lana Zhou, Education Research Evaluation
    Consultant, School Support and Title I Basic
    Office, CDE

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Focus of Presentation
  • New Requirements from Title I Regulations in the
    Following Areas
  • Parent Notification for Choice and SES
  • LEA Web Posting of Choice and SES Information
  • Funding for Choice and SES
  • Allowable Charges for Parent Outreach and
    Assistance Costs
  • Reallocation Requirements for Unspent Funds
  • Implementation Timeline

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New Federal Regulations
  • Effective on November 28, 2008
  • Implementation requirements expected for
    2009-2010
  • New Federal Guidance of January 14, 2009, on
    Choice and SES
  • Sources on the U. S. Department Education (ED)
    Web site
  • Title I Regulations http//www.ed.gov/policy/else
    c/reg/title1/fedregister.html (Outside Source)
  • SES Guidance http//www.ed.gov/nclb/choice/help/s
    es/guidance.html (Outside Source)
  • SES Resources http//www.ed.gov/nclb/choice/help/
    ses/index.html (Outside Source)
  • Choice Guidance http//www.ed.gov/policy/elsec/gu
    id/schoolchoiceguid.doc (Outside Source)

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Parent Notification for Choice
  • Notification to parents of eligible students
    about Choice options must be sufficiently in
    advance of, but no later than 14 calendar days
    before, the start of school year. (California can
    not currently meet this requirement for newly
    identified Program Improvement (PI) schools due
    to testing timelines.)
  • Requirements expected for the 2009-10 school year
    unless a State waiver is approved by ED.
  • See Secretary Duncans letter on the ED Web site
    at http//www.ed.gov/policy/elsec/guid/secletter/0
    90401.html (Outside Source)

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Parent Notification for SES
  • Notification must
  • Include an explanation of the benefits of SES.
  • Be clear, concise, and distinguishable from other
    information sent to parents on program
    improvement.
  • Indicate providers who are able to serve students
    with disabilities (SWDs) and/or English learners
    (ELs).

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Notification Examples of SES Benefits
  • Benefits substantiated by research
  • Incurring no cost to parents
  • Productive use of a students out-of-school time
  • Parent to select a provider that best meets the
    needs of a student
  • Potential to improve a students academic
    achievement

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Notification Be Clear and Concise
  • Be as straightforward and easy for parents to
    understand as possible
  • Be readable by parents and avoid legal and
    professional educational terms
  • To the extent possible, in a language parents
    understand

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Notification Be Clearly Distinguishable
  • Easily recognizable from other information about
    PI if included in the same mailing
  • Not required to send SES notification in a
    separate mailing

Poll Y/N Respond with ? (as yes) or X
(as no) next to your name at the bottom of
screen Do you send the SES parent notification
in a separate mailing?
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Notification Indication of Services for SWDs
and/or ELs
  • Include information on the providers who are able
    to serve SWDs and/or ELs.
  • CDE collects such data via the Request for
    Applications (RFA) Process and will be available
    on the CDE SES Provider Web page at
    http//www.cde.ca.gov/ta/ac/ti/ap/providers.aspx.

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Questions?
  • Please enter your questions on the chat line
    related to the topic of parent notification for
    Choice and SES.
  • Presenters may answer some clarifying questions
    if time allows.

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LEA Web Posting
  • An LEA is required to post information on its Web
    site about Choice and SES requirements
    prominently and in a timely manner.
  • If an LEA does not have its own Web site, the
    State must include the information for the LEA on
    its Web site.
  • An LEA is encouraged to continue posting
    historical data on Choice and SES even when there
    are no longer schools in PI.

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LEA Web Posting What Information?
  • For the current year, a list of available schools
    for Choice transfer
  • The number of students eligible for Choice and
    SES, beginning with data from 2007-08 and any
    subsequent years
  • The number of students who participated in Choice
    and SES, beginning with data from 2007-08 and any
    subsequent years

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LEA Web Posting What Information? (Cont.)
  • A list of SES providers approved to serve the LEA
    in the current year
  • Locations where SES are provided
  • A list of providers able to serve SWDs and/or ELs
    in the current year
  • Update this information periodically throughout
    the school year, as necessary

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LEA Web Posting Polling Exercise
  • Does your LEA post information on Choice and/or
    SES? Yes/No
  • If yes, what kind of information? Please check
    all that are applicable
  • A list of available schools for Choice transfer
  • The number of eligible students for Choice and
    SES
  • A list of SES providers approved to serve the
    LEA
  • Locations where SES are provided
  • A list of providers able to serve SWDs and/or
    ELs in the current year
  • Update this information periodically throughout
    the school year

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Questions?
  • Please enter your questions on the chat line
    related to the topic of LEA Web posting of Choice
    and SES information.
  • Presenters may answer some clarifying questions
    if time allows.

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Funding for Choice and SES
  • An LEA is required to reserve funds for Choice
    and SES by setting aside an amount equal to 20
    percent of an LEAs Title I, Part A allocation.
  • 5 percent minimum for Choice
  • 5 percent minimum for SES
  • 10 percent for either program, including optional
    up to 1 percent of the 20 percent
    obligation for parent outreach and assistance
    (the equivalent of 0.2 of the LEAs total Title I
    allocation)

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Funding for Choice and SES (Cont.)
  • An LEA may reserve a lesser amount if the amount
    is adequate to meet the needs of all eligible
    students.
  • All eligible students for Choice are ALL those
    who
  • attend a PI Year 1 school or above.
  • All eligible students for SES are ALL
    low-income students who attend a PI
    Year 2 school or above.

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Allowable Charges for Parent Outreach and
Assistance
  • Up to 1 percent of the 20 percent set-aside may
    be charged for parent outreach and assistance
    activities.
  • Allowable expenditures may include postage,
    Choice, and SES brochures, provider fairs,
    advertising, parent hotline, community-based
    outreach groups, etc.

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Reallocation Requirements
  • To reallocate unspent funds from the 20 percent
    obligation to be used for other allowable
    activities, an LEA must provide satisfactory
    evidence to the State and maintain records that
    it has demonstrated success in three areas.

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Reallocation Requirements (Cont.)
  • Partner with outside groups to inform students
    and parents of SES and Choice options such as
  • Community-based organizations
  • Faith-based organizations
  • Business groups

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Reallocation Requirements (Cont.)
  • Provide a genuine opportunity to sign up for
    Choice and SES.
  • Timely, accurate notice to parents
  • Sign-up forms are distributed directly to parents
    and made widely available and accessible (SES)
  • Have two distinct sign-up periods of sufficient
    length in the school year (SES)

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Reallocation Requirements (Cont.)
  • Ensure that SES providers are given access to
    school facilities
  • On the same terms as are available to other
    groups that seek to use school facilities
  • LEA uses a fair, open, and an objective process

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When Do Reallocation Requirements Not Apply?
  • An LEA cannot provide Choice due to only one
    school at each grade level.
  • An LEA cannot provide SES because it is not
    served by any providers, including online
    providers.

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When Do Reallocation Requirements Not Apply?
(Cont.)
  • An LEA enrolled sufficient numbers of eligible
    students to spend ALL funds reserved for Choice
    transportation and SES.
  • All funds encumbered in SES contracts but
    providers did not fulfill their contractual
    obligations.
  • Enrolled students did not begin or complete
    services.

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When Do Reallocation Requirements Not Apply?
(Cont.)
  • The LEA provided Choice and/or SES to ALL
    eligible students.
  • For example, an LEA has an enrollment of 1500
    students, 500 are low-income, and the LEA
    anticipates it only needs 10 percent of their 20
    percent obligation to serve the 1500 students for
    Choice or SES.
  • Serving only students prioritized for services
    does not meet this requirement.

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Implementation Timeline
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Reallocation of Funds Polling Exercise
  • What area(s) do you most need assistance in
    meeting the new requirements? Please check all
    that are applicable.
  • Partner with outside groups
  • Timely, accurate notice to parents
  • Distribute sign-up forms directly to parents and
    make them widely available
  • Have two district sign-up periods
  • Use a fair, open, and an objective process for
    use of school facilities

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Questions?
  • Please enter your questions on the chat line
    related to the reallocation of unspent funds or
    timeline.
  • Presenters may answer some clarifying questions
    if time allows.

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Upcoming Webinars
  • June 19 Title I School Planning that Works
  • June 24 SES Online Accountability Report
  • TBD SES 101 for LEA Administrators

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Thank you!
  • Please send any inquiries regarding this
    presentation to ses_at_cde.ca.gov or call
    916-319-0854.
  • School Support and Title I Basic Office
  • Accountability and Improvement Division
  • California Department of Education
  • in collaboration with
  • California State SES Workgroup
  • and
  • California Comprehensive Center
  • CDE SES Web site at http//www.cde.ca.gov/ta/ac/ti
    /supplemental.asp
  • CA CC SES Web site at http//www.cacompcenter.org/
    cs/sesp/print/htdocs/ses/home.htm (Outside
    Source)

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Feedback
  • Please submit your comments or feedback regarding
    this presentation.
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