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New Perspectives on Microsoft


Microsoft Office PowerPoint 2003. Tutorial 1 Creating a Presentation ... Proper names will often be flagged even though they are spelled correctly. ... – PowerPoint PPT presentation

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Title: New Perspectives on Microsoft

Microsoft Office PowerPoint 2003
  • Tutorial 1 Creating a Presentation

Identify components of the PowerPoint window
  • You will recognize some of the features of the
    PowerPoint window that are common to Windows
    programs, such as the Standard toolbar and menu
  • Some toolbar buttons and panes are new and
    specific to PowerPoint.
  • The PowerPoint window now contains a pane on the
    left side in which you can switch between the
    Outline tab and Slides tab.
  • The Outline tab shows an outline of the
    presentation, including titles and text of each
  • The Slide tab shows a column of numbered slide
    thumbnails, enabling you to view several slides
    at the same time

PowerPoint Window components
Open and view an existing PowerPoint presentation
  • When you start PowerPoint, the New Presentation
    Task Pane will appear on the right side of the
    PowerPoint window.
  • If the New Presentation Task Pane does not
    display, select Task Pane on the View menu.
  • Click the More link under Open in the Getting
    Started task pane.
  • Locate the presentation you wish to open and
    click the Open button.
  • You can view the presentation in Normal View,
    which displays slides one by one in the Slide
  • In Slide Sorter View, all the slides are
    displayed as miniature images (thumbnails).

Opening an existing presentation
PowerPoint Normal view
  • In Normal View, you can display up to three panes
    in addition to the Outline or Slide tab
  • The Slide Pane shows the current slide
  • The Notes Pane contains notes you might prepare
    for slides
  • The Task Pane lets you quickly select tasks to
    work on

Viewing slides
  • Use Slide Show View to view the slide show to see
    how it will appear when presented.
  • The slide show begins by filling the entire
    viewing area with the first slide.
  • Press the space or the right arrow key, or click
    the mouse to advance to the next slide.

Use Slide Show view
Create a presentation using the AutoContent Wizard
  • Wizards help you quickly create presentations by
    first asking you a series of questions about what
    you want to accomplish and then creating a
    presentation based on your answers.
  • The AutoContent Wizard lets you choose the type
    of presentation you want to create, such as
    Training, or Recommending a Strategy.
  • PowerPoint provides a number of presentation
    categories from which you can choose a specific
  • Once you've selected a presentation type from one
    of the categories, the AutoContent Wizard creates
    a general outline for you to follow, and formats
    the slides using a design template.
  • You can easily modify the content of the
    presentation to suit your needs.

AutoContent Wizard
AutoContent Wizard
Editing Slides
  • Edit slides by clicking inside the placeholder
    text and typing your own
  • Slide title
  • Bulleted items
  • Sub-bulleted items

Delete a slide
  • Right-click the slide icon on the Outline tab
    next to the slide you wish to delete, and select
    Delete Slide on the shortcut menu.
  • Select Delete Slide from the Edit menu on the
    menu bar.

Add a new slide
  • As you create your presentation, you might need
    to insert new slides that the AutoContent Wizard
    did not create or delete unnecessary slides that
    the AutoContent Wizard did create.
  • You can add or delete slides in Normal View or
    Slide Sorter View.
  • To add a slide
  • Click the New Slide button on the Formatting
  • In the Slide Layout Task Pane, select from
    different slide layouts, which define how text
    and content is arranged on the slide
  • PowerPoint supports four text layouts and several
    text and content layouts

The Slide Layout Task Pane
Delete or move slides
  • To delete a slide, select it in the Slide Pane
    (in Normal View) or in Slide Sorter View, and
    select the Delete Slide command on the Edit menu.
  • It's easiest to move slides in Slide Sorter View.
  • Click the slide to select it, and drag the slide
    to its new location.
  • When you select the slide, a thick border line
    will appear around the slide
  • A vertical line will appear between slides as you
    drag to indicate where the slide will be inserted
    if you release the mouse button

Promote and demote text in the Outline tab
  • You can increase or decrease the outline level of
    an item. For example, you might want to change a
    bulleted item to be the title of the slide.
  • This is referred to as promoting the item.
  • If you do the reverse, it is referred to as
    demoting the item.
  • You promote and demote items using the Outline
  • Select the item you want to move and then click
    either the Decrease Indent button to promote the
    item, or the Increase Indent button to demote it.

Create a new slide by promoting text
Move a slide in Slide Sorter view
Check the spelling and style in a presentation
  • PowerPoint has a Spell Checker feature that
    identifies any word not found in the PowerPoint
    dictionary with a red, wavy underline.
  • Words marked by the Spell Checker are not always
  • Proper names will often be flagged even though
    they are spelled correctly.
  • You can adjust the Spell Checker settings to
    ignore such words.

Use the Style Checker
  • The Style Checker feature marks potential
    consistency and style problems with a light bulb
  • These settings are also adjustable to meet the
    specific needs of your presentation, as indicated
    by the various options in the Style Options
    dialog box.
  • For example, you might want to deselect the
    option for sentence case in the body text style
    so that the light bulb does not appear if you do
    not write all body text items using sentence
  • Both the Spell Checker and the Style Checker
    offer suggestions for correcting problems that
    could compromise the effectiveness of your
    presentation, whether due to a misspelled word or
    lack of parallel structure.

The Style Checker dialog box
View problems marked by the Style Checker
Create speaker notes for slides
  • PowerPoint enables you to create speaking notes
    to accompany each slide and then print these
    notes along with a small picture of the slide.
  • For example, you might have short bulleted items
    on the slide that you want to discuss in greater
    depth while you deliver the presentation.
  • You can type these notes in the Notes Pane in
    Normal View, and then print them to use while you
  • You can edit and format notes just as you would
    any text in the presentation.
  • Notes do not appear in the slide show.

The Notes pane
Preview and print slides
  • Preview your presentation before printing slides
    or presenting the slide show.
  • When you preview the slide show, consider whether
    the elements are legible for your printer
  • If you are printing in black-and-white, some
    color variations will be difficult to see or the
    graphics might make text difficult to read
  • If you are satisfied with the presentation, you
    can print slides for your audience.
  • Print Notes Pages, full-page slides, or handouts
    with two-to-nine slides per page.

Preview in Grayscale
Print outlines, handouts, and speaker notes
  • PowerPoint provides you with a number of printing
  • Print the slides in Outline View, which looks
    just like what you see on the Outline tab
  • Print handouts with 1, 2, 3, 4, 6, or 9 slides
    per page
  • Print speaker notes, where a picture of each
    slide and its corresponding notes appear on one
    printed page.
  • You choose these options in the Print dialog box.
  • Click the arrow on the Print what box to choose
    Outline View, Handouts, or Notes Pages.

The Print dialog box