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Introductory Remarks

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Introductory Remarks. Beth McInerny, LLC. Background. Project Coordination Skills. Similar Projects ... The Task Force members will conduct User Acceptance ... – PowerPoint PPT presentation

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Title: Introductory Remarks


1
Introductory Remarks
2
Beth McInerny, LLC
  • Background
  • Project Coordination Skills
  • Similar Projects
  • Contact Information

Agenda Remarks
3
Project Management
Specifications
Budget
TimeLine
FIXED
Agenda Remarks
4
Project Assumptions and Risk
  • Assumptions
  • The Task Force members will conduct User
    Acceptance Testing prior to rolling application
    to pilot offices.
  • Pilot counties will include those with the
    strongest technology fit to the new application
    allowing for shorter implementation times
  • Project Plan tasks and milestone will change
    depending on service commitment of consultants
    and application vendor
  • Risks
  • Technology requirements may be a significant
    expense to some counties vs. others.
  • Countywide standards may cause hardship on
    counties that currently differ dramatically from
    those standards.
  • Considering the scope and size of this project,
    this project is scheduled very aggressively.
    With a fixed time line, the projects
    specifications and budget will need to be closely
    monitored.
  • Specifications could include, the duration of
    pilot testing-- currently set to six months,
    functionality developed for the pilot,
  • the number of application vendors that are
    reviewed, etc.
  • Budget may need to be modified to include
    additional resources to complete the initiative
    on time.
  • This project will be managed on an aggressive
    implementation timetable. This may cause
    functionality or pilot times to be reduced. This
    could result in issues such as bugs not
    identified because of a reduced pilot timeframe,
    reduced functionality in the application to be
    tested.

Agenda Project Time Line
5
Time Line Details
Agenda Project Time Line
6
RFPs
  • Project Time Line with LOE and Costs

Agenda RFP for Next Level
7
RFP for Next Level
  • Scenario One Two RFPs
  • First RFP sent out immediately covering
  • Survey of counties and recommendations
  • Both technical and business analysis skills
  • If successfully completed, then move to Second
    RFP technical architecture work for pilot
    locations (design)
  • This frees you from the time commitment of going
    through another RFP round.
  • Gives you better traction because this team knows
    what is expected already.
  • Design should come from a party that is not going
    to fit MN into the format of their last project
  • Second RFP sent out when standards are in place
    or give confidence
  • Vendor Applications
  • Provides a second, independent eye to initial
    technology / design work.
  • Performs application customization and
    installation of pilots
  • Provide mentoring and best practice learnings
  • Legal investigation and recommendations are also
    needed. This can be served best using an
    internal team.

Agenda RFP for Next Level
8
RFP
  • Scenario Two Three RFPs
  • First RFP sent out immediately covering
  • Survey of counties and recommendations
  • Both technical and business analysis skills
  • Second RFP sent out immediately covering
  • In depth technical knowledge to do architecture
    and infrastructure design
  • Build database, security, accessibility,,,
  • Provide on-going technical support for pilot
  • Third RFP sent out when standards are in place or
    are close enough to give confidence that
    application vendor can be looked at.
  • Provides a second, independent eye to initial
    technology / design work.
  • Performs application customization and
    installation of pilots
  • Provide mentoring and best practice learnings

Agenda RFP for Next Level
9
RFP
  • RFP Detail

10
Expense Form
  • New form for expenses billed to ERER
  • On web site early next week

Agenda Expense Forms / Payment
11
Interns
  • Eileen Roberts looking at skills to see if there
    is interest in her group

Agenda Opportunity for Interns
12
Pilot Counties
  • Discussion Format
  • Pilot Choice Criteria

Agenda Consideration of Parameters for Pilot
13
Task Force Meeting Schedule
Agenda Review Current Schedule
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