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Shared Leadership Workbook


Shared leadership is a process of building relationships ... New ideas for the group are flourishing. Group does not rely on one or a few members anymore ... – PowerPoint PPT presentation

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Title: Shared Leadership Workbook

Shared Leadership Workbook
  • Self-Help Resource Centre
  • 40 Orchard View Blvd.
  • Toronto, ON
  • M4R 1B9
  • 416-487-4355

What is leadership?
  • When you think of a leader what comes to mind?
  • Why?

Your Groups Collective Qualities for Leadership
  • Responsible Trusting
  • Open-minded Realistic
  • Forward-looking Imaginative
  • Encouraging Fun
  • Sharing Understanding
  • Reflective Appreciative
  • Accepting Enthusiastic
  • Energizing Serious
  • Non-judgmental Observant
  • Facilitating Creative
  • Visionary Task-oriented

Shared Leadership
  • Shared leadership is a process of building
  • The vision and the goals of the group are defined
  • The work to be done is identified collectively
  • The responsibilities are shared
  • The key to its success is communication
  • When done properly, it satisfies the members and
    get the work done

  • Shared leadership is a process of building
  • Relationships that nurture and engage members to
    share responsibilities

Three elements in any Given Group
  • Task
  • There are tasks in any group that need to be
    done. List the tasks in your group.
  • Relationship
  • There are activities in a group which build
    relationships and strengthen the group. List
    these activities.
  • Needs and Wants
  • Members have needs and wants. If these are met,
    it will motivate the group members. List some of
    the wants and needs
  • Adopted from Robert A. Gallagher, 2001 Shared
    Leadership, The Maintaining of Task and

Guidelines for Group Discussions
  • When speaking to the group
  • When responding to others
  • When sharing the responsibilities
  • When accepting responsibilities
  • When evaluating group activities
  • Strategies to protect confidentiality/anonymity

Some Rules when Sharing the Leadership
  • Accept responsibility and stand behind it
  • Be fair and open-minded with others
  • Foster trust in each other
  • Help others to develop their skills and abilities
  • Emphasize effective communication that supports
    dialogue and encourages active listening
  • Encourage each other's curiosity
  • Meet mistakes with understanding
  • Recognize the value of people's contributions
  • Share knowledge and expertise with others
  • Take time to be reflective

  • The vision and the goal of the group is defined

Leadership is About
  • Setting clear goals boundaries
  • Outlining the groups activities
  • Sharing the workload
  • Developing guidelines for group discussion
  • Finding external supports when needed
  • Finding ways to maintain momentum

Setting Clear Goals and Boundaries
  • What do group members have in common?
  • What is our common vision for the group?
  • The two main goals of our group are
  • Things we can do/offer as a group
  • Things we cannot do/offer as a group

  • The work to be done is identified collectively

Outline of Group Activities
  • Our group meets
  • Things that need to be done to reach our goal
  • Group activities during meetings
  • Group activities between meetings
  • Regular ways for participants to give feedback
    and make suggestions are

  • The responsibilities are shared

Sharing the Workload
  • Identify the things that need to be done
  • Divide them between long-term and short-term and
  • Identify the skills needed to get them done
  • Ask people to match themselves with the tasks
  • Use a method to assign some of the unpopular
  • Rotate the unpopular tasks between the members

Sample Jobs
  • Someone to contact members
  • Someone to keep time
  • Someone to take care of the Refreshment/supplies
  • Someone to greet
  • Someone to take care of the publicity
  • Someone to phone members and register the new
  • Someone to facilitate (preferably on a
    rotational basis)
  • Someone to coordinate the general activities of
    the group
  • Someone to ensure that the other leaders have the
    information that they need to do their jobs
  • Someone to take care of the location and the
  • Some one to recruit new members

How to Maintain Momentum
  • How to acknowledge and thank existing members
  • How to recruit new members
  • How and when to celebrate accomplishments
  • How to take a break creatively

Using Support Outside the Group
  • Other similar groups
  • Professionals
  • Newsletters, magazines, books, tapes, manuals
  • Resource centers and training opportunities

  • The Key to Successful Shared Leadership is

Basic Principles of Communication
  • Focus on the information not the person
  • Check your bodys messages
  • Check your assumptions and your audience's
  • Maintain the self-confidence and the self-esteem
    of the others by showing respect and
  • Use active listening by sharing your
    understanding of what was said.

How to Listen Effectively
  • Active listening is about checking your
  • Active listener listens with her/his body too
  • Paraphrase what you have heard, then you will
    know if you have heard it right
  • Ask, repeat, rephrase
  • Look at the person
  • Do not rehearse, feel defensive, search for
    negative points, interrupt, listen but not hear.

How to give Feedback
  • Offer people with feedback about their behavior
    by using phrases such as when you do this .. I
  • Be specific, use descriptions and facts such as,
    do you know that you have cut me off four times
  • Describe your feelings and reaction by using I
    statements and include the reasons
  • Ask if they are ready to hear feedback by saying
    Are you aware of how your action makes me

  • When done Properly, Shared Leadership Satisfies
    the Members and Gets the Work Done

Behaviors to Watch for when Implementing Shared
  • Self-oriented
  • Controlling or aggressive
  • Condescending
  • Arguing too much on a point
  • Rejecting ideas without considering them
  • Resisting stubbornly
  • Dominating
  • Ignoring relevant information, ideas and feelings
  • Seeking recognition
  • Withdrawal
  • Pairing up
  • Dependency
  • Adopted from Robert A. Gallagher, 2001 Shared
    Leadership, The Maintaining of Task and

How to know you have Successfully Shared the
  • Work is getting done
  • Group members have accepted responsibilities
  • They are working in groups or individually but
    see the connection
  • Group members are not disappearing
  • They are bringing new people
  • There is more involvement and ownership by the
    group members
  • New ideas for the group are flourishing
  • Group does not rely on one or a few members

An Easy Way to Evaluate your Shared Leadership
  • Do a regular update
  • Set deadlines and check the deadlines
  • Do regular check ins to address pressing issues
  • Check every ones feelings
  • See what skills are needed and how they could be
    developed or recruited

Signs and Symptoms of not so- Successful Shared
  • No consensus is reached
  • Meetings are endless and boring
  • Conflicts erupts constantly
  • Absenteeism
  • Work is not being done
  • Low retention and recruitment rate

A Pre Post Test for Shared Leadership
  • How often do the group members share in
  • Planning often/ not often Setting goal often
    /not often
  • Organizing meetings often /not often Making
    decisions often /not often
  • Diagnosing problem often /not often Finding
    solutions often /not often
  • Providing help often/ not often Building skills
    often/ not often
  • Encouraging others often/ not often Team
    building often /not often
  • Helping out often/ not often Getting help
    often /not often
  • Showing patience often /not often Being role
    model often/ not often