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A Strategic Plan for the UAB Student Information Systems

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Jeanne B. Alexander. University Computer Center. Dr. David M. Bedwell. Joint Health Sciences ... Claude E. Mccann. Department of Finance. Dr. James E. Mclean ... – PowerPoint PPT presentation

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Title: A Strategic Plan for the UAB Student Information Systems


1
A Strategic Plan for the UAB Student Information
Systems
  • Summary of a Proposal
  • Submitted by the
  • Student Information Systems Management Advisory
    Committee

2
Committee members
  • Mary Beth Adams
  • Institutional Studies Services
  • Jeanne B. Alexander
  • University Computer Center
  • Dr. David M. Bedwell
  • Joint Health Sciences
  • Phyllis Berk
  • University Computer Center
  • Dr. Charlotte G. Borst
  • School of Social Behavioral Sciences
  • Stella Cocoris
  • Student Affairs
  • Dr. David A. Corliss (Chair)
  • School of Optometry
  • Dr. J. Michael Hardin (As of 2/98)
  • School of Health-related Professions
  • Dr. M. Khris Mcalister
  • School of Business
  • Claude E. Mccann
  • Department of Finance
  • Dr. James E. Mclean
  • School of Education
  • Dr. Maryanne B. Ivey (Staff)
  • Office of the Provost

3
Committee charge
  • Short term
  • Develop a strategy for enhancing the existing
    system
  • Long term
  • Monitor policy development
  • Assess impact of policy changes on the SIS
  • Assess impact of changes in the SIS on policy

4
Scope of this proposal
  • Examines costs and benefits of several solutions
    designed to
  • Meet the student-related strategic agenda goals
  • Add functionality to the existing system
  • Lay foundation for commercial SIS
  • Place TUCC in a strategic position for change
  • Cover present to end of FY1999-2000
  • Does not include estimates for commercial SIS

5
Strategic agenda goals as context
  • Increase retention of students between first and
    second years
  • Increase the 4-, 5-, and 6-year graduation rates

6
Actions recommended to meet strategic agenda goals
  • Develop appropriate policies and procedures
  • Assess academic preparedness in all incoming
    students and assure it in others
  • Advise all incoming students, all enrolled
    students flagged by system, others on demand
  • Ensure timely availability of required courses
    through structured curriculum
  • Support all of the above with a strong student
    information management system

7
Setting priorities for SIS modifications
  • Undertake only high priority modifications to the
    current system
  • Use a consistent method for defining priorities
  • Plan with migration to new technologies in mind
  • Train staff for migration to new technologies

8
Assumptions behind recommended solutions
  • A commercial SIS will provide functionality users
    need with a minimum of customization
  • Will purchase new SIS within a reasonable period
    of time (by 2000?)
  • Student services will not be affected adversely
    by eliminating low priority projects

9
Assumptions (contd)
  • Structural programming required to modify
    existing system is not a good use of resources
  • Adding new modules that cannot be migrated to a
    new system is not a good use of resources

10
Overall strategy
  • Identify global solutions that
  • Meet as many functional requirements as possible
  • Meet as many user needs as possible
  • Put the TUCC staff in a strategic position to
    migrate to new technologies
  • Require changes that will not be lost when we
    migrate to commercial system

11
Planning methodsidentifying global solutions
  • Identified general functional requirements as a
    list of goals for any administrative system
  • Ranked functional requirements by impact on
    students, users, and administrators
  • Looked for interactions among functional
    requirements
  • Identified global solutions

12
Interactions among requirements and global
solutions
13
Planning methods evaluating specific proposals
  • Members of committee met with users
  • Posted specific proposals to web site
  • Proposals were ranked by
  • The number of areas they affected
  • Sum of ranks of functional requirements met
  • Proposals were grouped by global solution

14
Recommended solutions I
  • Address the strategic agenda goals
  • Degree audit and articulation database
  • Curriculum planning tools
  • Hit list
  • Tuition redistribution
  • Student and faculty web access

15
Recommended solutions II
  • Address decision support, data integrity and data
    access
  • Decision support center
  • Data standards monitoring
  • Data warehouse

16
Recommended solutions III
  • Address workflow
  • Electronic data interchange
  • Programmable e-mail system

17
Recommended solutions IV
  • Address technology changes
  • Client/server access to mainframe

18
Investment strategy
  • Hire consultants (programmers) to complete
    year-2000 fixes
  • Frees permanent staff to work on solutions
  • Minimize programming changes to existing system
  • Invest in training for new technologies
  • Hire other staff outside TUCC as needed

19
TUCC personnel requirements
20
Investments
21
Cash flow
22
Risks
  • Continuing administrative support
  • End user buy-in
  • Reliance on information systems to do it all
  • Delayed modifications to existing system
  • Change from quarter to semester calendar

23
For the complete proposal and more, visit the
SISMAC web site at http//ntopt.opt.uab.edu/sisma
c
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