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NORTHERN CAPE DEPARTMENT OF EDUCATION

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NOORD-KAAP PROVINSIE NORTHERN CAPE PROVINCE IPHONDO LOMTLA KOLONI PROFENSI ... Spending on the Infrastructure grant hiked from 46,7% in the 2nd Quarter report ... – PowerPoint PPT presentation

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Title: NORTHERN CAPE DEPARTMENT OF EDUCATION


1
NORTHERN CAPE DEPARTMENT OF EDUCATION
  • PRESENTATION ON CONDITIONAL GRANTS AND CAPITAL
    EXPENDITURE
  • 3rd QUARTER PROVINCIAL SPENDING REPORT
  • 13 February 2007

2
2006/07 CONDITIONAL GRANT ALLOCATIONS
  • PROGRAMME BUDGET
  • Food Nutrition R 29,647,000
  • HIV-Aids/Life Skills R 2,457,000
  • FET R 10,000,000
  • Infrastructure R 26,891,000
  • TOTAL R 68,995,000

3
2006/07 EXPENDITURE TRENDS
  • Spending on the PSNP conditional grant stands at
    79 at the end of the 3rd Quarter which paints a
    very healthy picture with no under-spending or
    overspending predicted for the 2006/2007
    financial year. The approval of a rollover of R
    2,262,000 in November 2006 brought the spent
    down to 73,5.
  • Spending on the HIV and Aids (Life Skills) grant
    stands at 58 at the end of the 3rd Quarter, with
    94 of the total budget committed by 11 January
    2007.
  • Spending on the Infrastructure grant hiked from
    46,7 in the 2nd Quarter report to 79,7 of
    available conditional grant funds at the end of
    the 3rd Quarter.
  • During the first half of 2006/07 38 of
    available conditional grant funds for FET were
    spent. At the end of the 3rd Quarter an
    improvement of 68 expenditure was reached.

4
CONDITIONAL GRANTS2006/07 EXPENDITURE FOR 3RD
QUARTER AGAINST ANNUAL ALLOCATION
Represents the PSNP rollover of R 2,262,000
approved in November 2006
5
PSNP ACHIEVEMENTS
  • 128,452 learners reached in 311 schools.
  • 175 schools monitored.
  • 142 school gardens established.
  • Food Handlers Training completed in all four
    districts.

6
PSNP CHALLENGES
  • Developing a system to ensure timeous submission
    of expenditure reports from schools.
  • Inadequate infrastructure in rural and farm
    schools.
  • The inclusion of Kgalagadi District after the
    cross boundary realignment process.

7
PSNP MONITORING MECHANISM
  •  
  • Monitoring plan outlined in Annual Performance
    Plan strictly adhered to.
  • A common monitoring tool is enforced and
    implemented by all districts.
  • Target of 40 set out in Annual Performance Plan
    per quarter per district exceeded.
  • Mandatory quarterly meetings are held with all
    districts to monitor and scrutinize progress.
  •  
  •  

8
HIV AIDS CONTEXT
  • Reasons why expenditure was low
  • Awaiting invoices for payment in respect of Life
    Skills Material (R502 211)
  • A large amount budgeted (R234 000) is for the
    rental of Imperial dedicated cars and this amount
    only gets deducted from the transport section in
    October (50) and March (other 50). The first
    invoice of R180 750 is currently being processed
    by the Finance section.
  • An amount of R350 000 was incorrectly posted
    against the Provincial budget (in the districts)
    and not the Conditional grant. This is being
    corrected.

9
HIV AIDS COMMITMENTS
  • Amounts still outstanding (Committed)
  • The amount of R350 000 will be adjusted to
    reflect on the Conditional Grant.
  • All the invoices for the purchasing of LTSM must
    still be processed. Two invoices (R55 844.14 and
    R89 722.00) have been received and will show on
    the next expenditure report. The other order to
    the value of R156 400 has been delivered and the
    invoice will be processed within the next week.
    The printers are currently busy with the last
    order. This invoice will be processed upon
    delivery of the material. (Total amount - R502
    211).

10
HIV AIDS PROJECTION ON SPENDING ON THE
REMAINDER OF THE FINANCIAL YEAR
TOTAL (Spent Committed) R 2,457,550
11
HIV AIDS ACHIEVEMENTS
  • Monitoring of Life Skills Program on track,
    except in Siyanda District.
  • Successful care and support information sessions
    and training.
  • Successful Peer Education Programmes in all
    Districts.

12
HIV AIDS CHALLENGES
  • Monitoring of Life Skills programme in Siyanda
    District.
  • Collaboration with other stakeholders, i.e.
    Social Services, Health, etc.
  • Functional Health Advisory Committee.
  • Moral regeneration.

13
HIV AIDS/LIFE SKILLS MONITORING MECHANISMS
  •  
  • Monitoring takes place on a continuous basis as
    per requirements.
  • Regular monitoring is done on the following
    aspects
  • Implementation of the Life Skills Programme
  • Integration with the Curriculum
  • Care and Support Programmes at schools
  • Functional Health Advisory Committees
  • Peer Education and
  • School Aids Policies.
  •  
  •  

14
FET CONTEXT
  • The grant covers 2 areas, i.e. Urban College and
    Rural College.
  • The grant provides for the following
  • staff development and training opportunities
  • to develop systems and procedures for new
    programmes
  • to purchase equipment to support teaching and
    learning
  • to build new classrooms, and upgrade, refurbish
    and modernise classrooms and workshops
  • to rehabilitate 2 college sites

15
FET ACHIEVEMENTS
  • Urban College
  • 21 additional staff members trained in health and
    safety in the workshop.
  • Central office linked electronically with
    campuses, new brochures printed for NCV and
    network points installed.
  • Equipment purchased and delivered for Civil
    Engineering Construction and also for Electrical,
    Plating, Computer and Academic Support Labs.
  • 1 Welding workshop and 1 stone cutting workshop
    upgraded and Plating, Electrical, and SIMSA labs
    upgraded.
  • Appointment of a Quantity Surveyor.

16
FET ACHIEVEMENTS (cont.)
  • Rural College
  • 5 staff members trained as moderators.
  • Admin systems of all campuses linked into one
    single system. An additional 5 staff members
    trained in Management Systems and 5 in Fixed
    Assets Management.
  • 4 workshops upgraded in Namakwa, existing
    storeroom in Upington converted in a
    Manufacturing and Extraction workshop, and
    building of 6 classrooms in Kathu is 80 in
    completion.
  • IT equipment ordered, delivered and installed in
    Upington and Kuruman Campuses.

17
FET CHALLENGES
  • Personnel FET Unit to be right sized to speed
    up service delivery.
  • Appointment of second layer of management at
    colleges.
  • Connectivity in the Rural College is a problem as
    some areas (Namakwa Campus) does not have ASDL
    broadband internet lines. The college is looking
    for alternative satellite based connectivity.

18
FET MONITORING MECHANISMS
  •  
  • Monitoring is done against the approved college
    operational plans.
  • Submission of monthly and quarterly reports by
    the two colleges.
  • Site visits on a monthly and quarterly basis or
    when need arises.
  • Regular support to colleges that experience
    challenges in any of the aareas of
    implementation.
  • Quarterly meetings with college project managers.
  •  
  • Future plans include the conducting of
    internal audits and strengthening the monitoring
    team.
  •  
  •  

19
INFRASTRUCTURE CONTEXT
  • Construction of new and maintaining existing
    infrastructure
  • Renovating and repairing existing infrastructure
  • Administering properties leased by the
    department.

20
INFRASTRUCTURE ACHIEVEMENTS
  • Completion of 49 classrooms from the backlogs
  • Completion of Orion Hostel in De Aar.
  • Completion of construction of two new schools,
    i.e. Schmidsdrift and Riverside Senior Phase
    Schools

21
INFRASTRUCTURE CHALLENGES
  • Lengthy finalisation of tenders resulting in
    delays in the implementation and completion of
    new projects
  • Appointment of contractors that do not honour
    delivery schedules and contracts.

22
INFRASTRUCTURE PROGRESS REPORT FOR 2006/2007
In progress
Tender Adjudication
Planning
Completed
2006/2007
2006/2007
2006/2007
2006/2007
12
25
0
12
Classrooms
Admin blocks
2
4
3
Ablution Blocks
2
3
2
Classroom Construction and conversions
1
1
Conversions of classrooms into offices
1
Science Labs
2
Forum
28
Repairs and renovations
Schmidsdrift
98
75
New Town
0
Galeshewe
23
INFRASTRUCTURE ADDRESSING THE BACKLOGS FROM
2004/2005 FINANCIAL YEAR ONWARDS
  •  
  • The following projects are multi year projects
    also addressed in the 2006/2007 financial year 

24
INFRASTRUCTURE MONITORING MECHANISMS
  •  
  • Monitoring capacity is a big challenge because of
    a lack of sufficient skilled personnel to monitor
    projects effectively.
  • The NCED has however approved the upgrading of
    the infrastructure unit to a directorate for
    physical planning with the requisite personnel
    and appointment of staff in districts.
  •  
  •  

25
  • Thank You

26
Chair comments
  • Will focus on CG for this year but maybe EQF for
    next year
  • Provincial treasuries must provide a 2 to 3 page
    input saying why the funds on CG should not be
    cut
  • The intention is to cut those provinces who have
    a pattern of under spending on the grants.

27
  • Hard copy circulated. Special team from Nat
    treas will assist the committee to do this work
  • Majileng presentation see handout
  • Chair compare reports of provinces with report
    of Nat treas to check congruence
  • NCOPFINCOM would want to make site visits to view
    the projects listed in the reports

28
  • Every MP will be given the data to follow up in
    their constituency work
  • NW Pres
  • Chair Questions the credibility and reliability
    of business plans since there are major
    discrepancies between budgets and actual spending
    (particularly over spending). Thus need finely
    calibrated planning.
  • Balance between over and under spending must be
    obtained

29
  • MEC EC Context Will report the truth
  • PSNP an amount of 32m stuck in the adjustment.
    People do not put a face to nutrition but the
    money
  • CFO reports
  • Chair Queries why PSNP allocations are
    decreasing. Targets are higher but budgets going
    down

30
  • Plea to MECs to smuggle the issue of school
    safety in the minmec for specific funding for
    this
  • EW Note MECs present NW, EC, FS, GT, LP, (abs
    KZN, NC, WC, MP)
  • HODs NC, NW,
  • NWMEC Response Concept of Mega Schools as the
    strategy for farm schools, thus no spending on
    farm schools.

31
  • Get docs from FS wrt community / SGB building
    schools and conducting minor maintenance in
    schools i.e. guidelines for procurement etc.

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