Sixth Marine Corps District

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Sixth Marine Corps District Marketing and Public
Affairs Conference
PRD SubmissionPolicies and Procedures
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PURCHASE REQUEST DOCUMENT CHECKLIST

• The following are the requirements for
  submitting a PRD for anything related to
  Marketing and Advertising
• Must submit at least 10 days prior to payment
  due date.
• Provide projected attendance with age attendance
  breakdown.
• Provide projected Lead Generation.
• The who, what, where, when, and why are we doing
  this event.

Date payment is due
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PURCHASE REQUEST DOCUMENT CHECKLIST cont

• Include all pertinent supporting documents of
  the event or advertisement.
• (Example Sample of Blank Event Contracts, Event
  Information)

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PURCHASE REQUEST DOCUMENT CHECKLIST cont

• DO NOT SUBMIT ANY SUPPORTING DOCUMENTS THAT
  STATE THE WORD
• INVOICE

• You are setting yourself up for an Unauthorized
  Commitment
• (Will be covered in another class)

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PURCHASE REQUEST DOCUMENT CHECKLIST cont

• (Example if Advertising include Marine Ad
  Branding, Advertising Layout etc.)

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PURCHASE REQUEST DOCUMENT CHECKLIST cont

• Provide previous Years After Action Report (If
  applicable).

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PRD SUBMISSION REMINDERS

• All PRDs must be submitted electronically.
• All supporting documents must be legible.
• All PRDs submitted must be sent to Maj. Brevitz
  and MSgt. Evans.
• Remember, even though you have submitted the
  PRD, it is still your responsibility to check on
  it by calling us to find out the status of the
  PRD.
• Word of advise, have your Supply Chiefs look
  over your PRDs prior to submitting them to
  District.

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PURCHASE REQUEST DOCUMENTCHECKLIST cont

• Fill out the PRD form properly with the date on
  the top showing when you the MPA submit the PRD
  to District.
• Provide the payment date in the justification
  block and in PRD summation sheet.
• DO NOT SIGN ON THE AUTHORIZING OFFICIAL LINE
• Properly fill out the DD Form 1535.
• Ensure the dates on the PRD form and the DD1535
  correspond and ensure the signature lines are
  signed.
• Provide payment type
• Either Credit Card or Convenience check. (Put
  under Justification)

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PROPERLY FILLING OUT A PRD FORM
Executive Officers Name
Date submitted to District
MPA Name
Leave Blank
DO NOT SIGN HERE
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CONVENIENCE CHECK REQUEST CHECKLIST

• Must be submitted at least 15 days prior to
  payment due date.
• Must submit a written request via email to
  District RAO. This email will contain the
  following information.
• Identify the service required, total amount,
  purpose of requirement, and a statement they were
  unable to locate a vendor that accepts the
  purchase card.
• (The Convenience Check Account Approving
  Official (Regional Contracting Office) will
  review the request and make a determination that
  a vendor which accepts the purchase card is or is
  not available).

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CONVENIENCE CHECK REQUEST CHECKLIST cont

•  
• If approved, the convenience check account AO
  (District) will notify the requesting activity to
  proceed with the purchase and to submit a
  purchase request document (PRD) via PR Builder.
• (MPA will still submit PRD w/DD Form1535 and
  supporting documents)
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• Upon approval thru PR Builder the requesting
  Activity Shall
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• Forward the PRD with supporting documentation
  to District RAO
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• Regional Contracting Office will issue the
  check
•  

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AFTER ACTION REPORT
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QUESTIONS