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Project Management 101

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Project Management 101. Truth or Consequences! Why is Effective Project Management Important? It has a direct effect on you as the Project Manager. Your Reputation ... – PowerPoint PPT presentation

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Title: Project Management 101


1
Project Management 101
  • Truth or Consequences!

2
Why is Effective Project Management Important?
  • It has a direct effect on you as the Project
    Manager
  • Your Reputation
  • Assignments to more challenging projects
  • Promotions
  • It is critical to Successful Projects!

3
Problems Caused by Ineffective Project Management
  • Poor Planning
  • Fire Drills
  • No / Poor Project Tracking
  • Budget Overruns
  • Missed Deadlines
  • Late Deliverables
  • Poor Communication
  • Surprises!
  • Fewer opportunities

4
Functions of Management
  • Plan
  • Scope
  • Schedule
  • Budget
  • Organize
  • How it gets done
  • Who does what
  • Who reports to who
  • What is needed
  • Lead
  • Most objective
  • Most difficult
  • Control
  • Managing dollars
  • Milestones
  • Taking corrective actions to correct budget
    schedule issues

5
Project Management 101 Plan
  • Predetermine A Course of Action
  • Clarify Objectives / Set Goals
  • Set Policies Procedures
  • Establish Schedule
  • Priorities
  • Timing
  • Duration
  • Dependencies
  • Establish Budget
  • Allocation of Resources

6
Project Management 101 Organize
  • Arrange Work and Choose People
  • Define the Team
  • Select, Orient, and Mentor Staff
  • Develop Organization Chart
  • Define Responsibilities
  • Define Reporting Lines
  • Establish Position Descriptions
  • Procure Contractors
  • Purchase Necessary Equipment

7
Project Management 101 Lead
  • Bring About Action Toward Goals
  • Delegate
  • Issue Instructions
  • Assign Responsibilities
  • Motivate
  • Establish Two-Way Communication
  • Assist Subordinates
  • Maintain Balance between Individual Motivation
    and Cooperative Efficiency
  • Obtain Buy-In

8
Project Management 101 Control
  • Ensure Progress According to Plan
  • Measure Progress and Conformance to Plan
  • Schedule
  • Budget
  • Take Corrective Action

9
The Project Environment is Dynamic
  • Project Manager Leaves
  • Large Unexpected Costs
  • Priorities Change
  • Contractor Doesnt Show Up
  • Supplier Doesnt Deliver on Time
  • Key Technical Person Gets Sick
  • Outside Influences

10
Characteristics of a Project
  • Projects Are
  • A Social Process
  • Good people skills
  • Complex
  • You cant know everything all the time!
  • Dynamic
  • Change will occur!

11
What does it take to be an Effective Project
Manager?
  • More than just technical management of the
    project.
  • Requires knowledge of
  • Project planning
  • Project financial management
  • Contracts
  • Procurement
  • Client relations
  • Personnel management

12
What does it take to be an Effective Project
Manager?
  • Knowledge of Project Planning
  • How to
  • prepare proposals
  • prepare a schedule
  • prepare a budget
  • select project staff
  • prepare a Project Management Plan
  • hold a kickoff meeting

13
What does it take to be an Effective Project
Manager?
  • Knowledge of Project Financial Management
  • How to
  • access, read, and interpret financial reports
  • take appropriate action based on financial data
  • prepare the required financial reports
  • approve invoices for prompt payment

14
What does it take to be an Effective Project
Manager?
  • Knowledge of Contracting
  • How to
  • recognize unacceptable terms and conditions
  • negotiate favorable conditions
  • risk management
  • work with Contracts Manager

15
What does it take to be an Effective Project
Manager?
  • Knowledge of Procurement
  • How to
  • identify suppliers
  • prepare a procurement package
  • review suppliers bids
  • process suppliers invoices

16
What does it take to be an Effective Project
Manager?
  • Knowledge of Client Relations
  • How to
  • communicate with clients
  • give bad news
  • ensure good client relations
  • ask for feedback
  • ask for recommendations

17
What does it take to be an Effective Project
Manager?
  • Knowledge of Personnel Management
  • How to
  • select staff
  • motivate staff
  • lead

18
  • Questions?
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