Shared Workspace Update Presentation by Ros Coote Project Manager Grant Griffiths Steering Committee

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Shared Workspace Update Presentation by Ros
Coote (Project Manager) Grant Griffiths
Steering Committee (MSD)
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Shared Workspace Update

• What is it
• Where is it all up to
• Who is using it
• Who is involved, Whats the investment
• Whats it going to be like?
• Who will run it?
• Group discussion on who runs it
• When will it be ready
• Wrap up

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What is it?

• Cross agency collaboration toolbox and helpful
  staff

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Where is it up to?
Testing 1,2,3
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Who is using it?
CYPF (High and Complex Needs Unit) Futures
Forum E-GIF Connecting Communities Pilots Policy
Managers Network Periodic Report Group 2003
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Who is involved?
DPMC E-Govt Unit Labour MSD MoRST SSC
Treasury
The Investment? 340K Ops x 3 years
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Imagine a Pool
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Now add a drop of water
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Ripples form.

A small amount of shared information may have a
large impact
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Whats really changed?

• Water molecules are shifting, interacting with
  their neighbours
• The laws of physics and principles of
  thermodynamics create order in what appears
  chaotic

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When Shared Workspace is available what can
happen?

• State sector sharing!
• awareness, insight
• many interactions
• with your neighbours, and their neighbours
• not a pool, a beach!
• But who is keeping
  order?

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How is Shared Workspace run?
The Club Agencies that sign up for the Intranet
service not Local Govt or SOEs
Governing Body Recruited from Club
SSC, Workspace Staff
State Services Commissioner mandates the
Governing Body
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What is The Club?A group of agencies who join
to participate in the shared asset
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Who is eligible for The Club?State Sector
Organisations Not Local GovernmentNot SOEs
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Who represents the agency, in The Club?At the
time of joining, the agency says this roleis
the Club Contact.
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How does an agency get on the Governing
Body?Governing Body recruits replacement
membersfrom the list of Club Contactsand the
nominees are elected by the other Club Contacts
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What does the Governing Body Do?Advises,
Informs,Directsthe Lead Agency (SSC).
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What does the Lead Agency (SSC) Do?- Sets up,
maintains, removesthe shared assetsfor The
Club- Client support - Stakeholder and supplier
relationships
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How do we?
How do we if ?
Topic How Shared Workspace is run
Problem
What ?
What if?
Question
Issues Risks
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And when will it be ready

• Timeframe
• By December 2003 All test versions up
• By June 2004 All available

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Wrap Up

• Workshop notes will be sent to you
• More is on the e-govt website NOW