New Directors Seminar New Program Applications

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New Directors SeminarNew Program Applications

• Private Licensed Schools

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BE SURE TO SIGN IN

• This seminar is now required for all new
  directors
• Be sure to sign the sign in sheet to receive
  credit for attendance.
• Be sure your name is legible!

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SAMPLE APPLICATIONS

• Consult sample applications
• PLEASE DO NOT TAKE THE SAMPLES
• You may come into the office to review the
  samples at any time. (Best to call ahead.)

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Todays PowerPoints are on the Web

• Public Website http//www.pde.state.pa.us/pls

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Contents

• PDE-3003
• PDE-3004
• Syllabi
• PDE-279 forms
• Externship
• Catalog

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Legal Authority

• Statute
• Regulations
• Board Policy Memos

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Internet Resources

• Public Website http//www.pde.state.pa.us/pls

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Staff Role

• Determine if application is complete and
  acceptable for Board review
• Give school feedback with 10-day cure period

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Staff

• Staff can answer questions and provide guidance
  and insight into Board requirements and
  standards.
• Staff cannot teach applicants to develop a
  syllabus or design the program.

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Role of Board

• Approve
• Approve Pending
• Defer
• Deny

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Fee

• 700 Each Additional Program

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PDE-3776

• Instruction sheet for new programs
• Include with application

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PDE-3003

• Signed
• Number of hours
• Tuition, registration fees, other fees
• Diploma vs. Certificate
• Start date after Board meeting
• StudentEquipment Ratio
• Entrance Requirements compared to reading levels
  of texts
• Employment opportunities

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Clock Hours

• Insufficient hours of instruction is a common
  problem for new programs
• Do not assume that students will have a
  foundation in the field if it is not required for
  admission
• Do not assume that all students are highly
  disciplined with independent learning skills

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Diploma vs. Certificate

• Diploma for a program multiple courses
• Certificate for a course one course on
  PDE-3004, one syllabus
• Guideline Not absolute

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Degree

• New programs can not be degrees
• AST or ASB degrees require additional approval by
  the Secretary of Education after approval by the
  PLS Board at the diploma level
• Approval to award any degree above the AST or ASB
  requires authorization as a college

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Certificate vs. Certification

• Certificate a credential awarded by the school
  upon successful completion of a course
• Certification a credential awarded by a 3rd
  party after meeting established criteria
  usually involves passing a 3rd party exam

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Entrance Requirements

• Ensure that all students admitted can reasonably
  be expected to handle the curriculum
• Reading level for admission compared to reading
  level of texts
• Consider a reading test
• High School diploma or GED does not demonstrate
  12th grade reading ability
• Ensure that all students who meet admission
  criteria can reasonably expect to qualify for
  employment after completing the training.

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A B C

• A admission requirements
• B curriculum
• C job ads
• ADMISSIONS CURRICULUM JOBS

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Occupational Objectives

• Narrative or list of the major occupational
  skills the student will learn
• Do not list the jobs in this section list the
  skills

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Employment Opportunities

• List the job titles for which graduates should be
  qualified
• Provide the list of job titles on the PDE-3003
  form or attached
• In addition, provide evidence of job opportunities

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Job ads

• Demonstrate that there are jobs for graduates
• Local jobs or provide a disclaimer regarding
  relocation
• May not require any skills, experience, or
  credentials that are not either required for
  admission or taught in the program.
• No jobs that require degrees
• Unless required for admission
• No jobs that require job experience
• Unless required for admission
• No jobs that dont require any training

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Job Ads Continued

• Include actual ad do not retype information
• Show name of employer
• Include entire ad not just a list of openings
• Letters from perspective employers can be used
• Occupational Outlook is not sufficient

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Sites

• Provide the address if you will offer this
  program at an approved branch

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Remote Facilities

• If part of the training is provided at another
  site, list the address.
• Driving range, clinical facility, lab
• Site visit required
• 500 additional site visit fee.
• Remote vs. Externship Site

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Equipment

• List all equipment
• Give specifications model number, speed, etc.
• Provide student to equipment ratio best to list
  for each item of equipment
• If there is any doubt about whether it is
  equipment or supplies, list it.
• Usually requires an attachment

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Instructors

• List all instructions and assigned courses on
  PDE-3003 or attachment
• Do not simply refer to PDE-279s
• Ensure that PDE-3003 list matches PDE-279 forms

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PDE-3004

• Credit Conversion
• Course List
• Check Math on Hours and Credits
• Signed
• Syllabus for EACH Course

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Syllabi

• One Syllabus per Course
• All elements required in each syllabus
• Must be detailed
• See sample

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SAMPLE SYLLABUSNO FORM PROVIDED
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Elements of Each Syllabus

• Course Title
• Objectives
• Course description
• Course schedule
• Instructor
• Pre-requisites (differ from admissions
  requirements)

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Elements of Syllabus Cont

• Policies
• Specific policies on make-up work and whether
  there is any charge for make-up work
• Grading System
• Author/Title/Publisher of Texts and Software

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Elements of Syllabus Cont

• Course outline
• (DETAILED)

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Syllabus Reminder

• Dont forget to include a syllabus for the
  externship, if the program has an externship

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Reading Levels of Texts

• Grade Level of each text
• Method used to determine
• Publisher
• Reading level specialist
• Flesch-Kincaid

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Sample Reading LevelsNO FORM PROVIDED
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PDE-279 Form

• Complete all sections
• Sign
• Complete section 6
• Provide documentation

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Externships

• Site Selection Criteria
• Sample Written Agreement
• Site Responsibilities
• School Responsibilities
• Evaluation Instrument
• Include externship syllabus in syllabus section

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Externship Hours

• Enough to ensure appropriate experience to
  compete for jobs
• Enough to ensure compliance with certification
  requirements
• Do not turn the program into on-the-job training

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Externship Supervision

• The school must supervise the externship
• The externship site should be visited

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Externship Sites

• Highly recommended to provide letters from
  prospective sites to demonstrate that sites are
  available for all students in each cohort
• Highly recommended to have a procedure for
  student to select own site, but not to require
  students to find their own site

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Externship Evaluation Rubric

• Specific to professional skills
• A tool for site to use to formally evaluate
  student extern for the school

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Cure Period

• Cure Letter
• Cure Memo see sample on public site
• Deadlines

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Submissions

• All applications must be in by deadline
• All revisions must be submitted to staff by
  deadline in cure letter
• Do not bring revisions to the Board meeting

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Board Meeting and Deadlines 2009

• Meeting Dates Submission Deadlines
• February 12, 2009 December 5, 2008
• May 14, 2009 March 6, 2009
• August 13, 2009 June 5, 2009
• November 19, 2009 September 11, 2009

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Common Pitfalls

• Organize application
• Tabs for each section
• Prepare a neat, readable application
• Avoid handwriting, keep copies readable
• Ensure that any changes are incorporated
  consistently throughout the application
• Be consistent throughout