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Planning a website for your organization

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Programs: Outlook / Outlook Express / Yahoo / Hotmail. Paul Mundy www.mamud.com ... Put yourself in the user's shoes. What information does he/she want? ... – PowerPoint PPT presentation

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Title: Planning a website for your organization


1
Planning a website for your organization
2
What can I use the Internet for?
Find information from outside (from others
websites)
Send messages documents to others (email)
Make information available to others (build your
own website)
3
Finding information
  • Using others websites
  • Website address, eg, www.irri.org
  • Millions of websites on internet, huge amount of
    info
  • Surf internet, search for what you want
  • Download and print documents

4
Finding information
  • What do you need?
  • Computer, modem
  • Web-access account with internet service
    provider (dial-up connection)
  • Programs Internet Explorer / Netscape
    Navigator, Acrobat Reader

5
Sending messages
  • Using email
  • Send messages quickly, easily, cheaply
  • Attach documents
  • Very useful for management, coordination

6
Sending messages
  • What do you need?
  • Computer, modem
  • Email account with internet service provider
    (dial-up connection)
  • Programs Outlook / Outlook Express / Yahoo /
    Hotmail

7
Making info available
  • Building your own website
  • DAE website www.daebd.org
  • Project websites, eg, www.daebd.org/ncdp/
  • Make information available to others
  • Archive information so it doesnt get lost

8
Making info available
  • What do you need?
  • Computer, modem
  • Webhosting account with internet service provider
    (broadband for big site)
  • Programs FrontPage / Dreamweaver, Acrobat
    Distiller, graphics program
  • Information to add (softcopies!)
  • Website design (can be contracted out)

9
What do you need?
To use others websites To use email To build your own website
Hardware Computer Modem Phone line Computer Modem Phone line Computer Modem Phone line
Software (examples) Internet Explorer Acrobat Reader Outlook Express FrontPage Distiller
Accounts Web-access account Email account Webhosting account
Connection Dial-up Dial-up Broadband
10
Building your own website
  • Content
  • What information do you want to put on the
    website?
  • You must decide this, find softcopies of the
    information, write the text, provide the
    illustrations
  • Structure
  • How is the information organized?
  • Sections, subsections, menus (like chapters in a
    book)
  • You must decide this
  • Presentation
  • What does it look like on the screen?
  • Design, colours, fonts, buttons, etc.
  • You can do this yourself or subcontract it to a
    web designer

11
ContentWhat information to put on your website
  • About your organization or project
  • Background and rationale
  • Approaches used, activities, achievements
  • News, upcoming events, current activities
  • Policies, rules
  • Services provided, and how to use them
  • Frequently asked questions (FAQs)
  • Organizational structure, list of staff
  • Documents, publications, forms (PDF format)
  • Contact information
  • Links to partners and related organizations

12
Four types of information
  • Stable information
  • Does not change much
  • Eg, About your organization, activities, goals,
    structure, publications
  • Information that changes frequently
  • Must be kept up to date
  • Eg, news, upcoming events, current activities,
    staff lists
  • Interaction
  • Users can add comments, ask questions, discuss
    with other users
  • Databases
  • Tables of numbers
  • Users can query ask the website to show a
    particular set of data

13
Four types of information
  • Stable information
  • Information that changes frequently
  • Interaction
  • Databases
  • Start simple
  • Add more complex features as you go along
  • Plan for the future

14
StructureHow to organize the information
  • Put yourself in the users shoes
  • What information does he/she want?
  • Where will he/she expect to find it in your site?
  • Draw a diagram of the site structure
  • Home
  • Brief intro to org
  • Links to other pages

Example of website structure
  • Services
  • How to apply for credit
  • How to get advice
  • Activities
  • List of activities
  • Achieve-ments
  • Contact us
  • Addresses
  • Enquiry form
  • Publications
  • Listed by topic
  • Download-able

15
Presentation
  • Design of the website
  • What does it look like on the screen?
  • Keep it simple (so it is easy to update)
  • Use common design for all pages
  • Provide easy-to-understand navigation (buttons,
    links)
  • Avoid fancy effects, large graphics, sound (long
    time to download)

16
What will you need?
  • Skilled staff
  • to manage website or to work with contracted web
    designer
  • Equipment, software, internet connections
  • Organizational structure
  • Unit responsible for maintaining website
  • Procedures to provide information to upload
  • Approval procedures for uploading information
  • Train other staff to use website
  • Publicity
  • Tell people website exists!
  • Most important Ongoing commitment, funding
    support from senior management
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