Information Society Technologies in the 6th Framework Programme

1
Information Society Technologiesin the 6th
Framework Programme

• Proposal submission and evaluation
• IST Call 4
• Athens 13 December 2004
• Thessaloniki 14 December 2004
• athanassios.chrissafis_at_cec.eu.int

2
Call 4 Open 1 December 2004, Close 22 March 2005
Strategic Objectives Inst. Budget
Nano-electronics 80/20 74
Technologies and devices for micro/nano-scale integration 60/40 75
Towards a global dependability and security framework 70/30 63
Broadband for all 65/35 65
Mobile and wireless systems and platforms beyond 3G 65/35 138
Networked audio-visual systems and home platforms 80/20 63
Semantic-based knowledge systems 80/20 112
Cognitive systems 65/35 45
ICT Research for Innovative Government 50/50 46
Technology-enhanced learning 60/40 54
Integrated biomedical information for better health 75/25 75
eSafety of road and air transport 60/40 82
Integration of research in an enlarged Europe 0/100 63
FET Proactive Initiatives 100/0 54

3
Basic principles of FP6

• Proposals can only be submitted in response to
  publicly announced calls for proposals
• Always detailed at http//www.cordis.lu/ist
• All proposals are presented by consortia of at
  least three mutually-independent organisations
  from different Member or Associated States
• We offer a number of partner search facilities,
  run conferences and proposersdays, launch calls
  for expressions of interest, to assist you to
  find partners for your proposal
• Register with your National Contact Point, who
  handles partner search enquires from other
  countries
• except Specific support actions

4
Basic principles of FP6

• Proposals are submitted electronically via the
  Internet
• Online or offline preparation
• But always online submission
• Proposals are evaluated by independent experts
• Pre-defined evaluation criteria are used, scored
  1-5
• All criteria have threshold scores which must be
  reached
• All proposers receive an Evaluation Summary
  Report
• Funding follows successful evaluation, selection
  and detailed contract negotiations

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IST Call 4

• IST Call 4 is published 17th November
• Call closes at 17h00 on 22nd March 2005
• Indicative funding 1,120m

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Strategic objectives in Call 4

• 2.4.1 Nanoelectronics
• 2.4.2 Technologies and devices for
  micro/nano-scale integration
• 2.4.3 Towards a global dependability and security
  framework
• 2.4.4 Broadband for all
• 2.4.5 Mobile and wireless systems and platforms
  beyond 3G
• 2.4.6 Network audio-visual systems and home
  platforms
• 2.4.7 Semantic-based knowledge and content
  systems
• 2.4.8 Cognitive systems
• 2.4.9 ICT research for innovative government
• 2.4.10 Technology-enhanced learning
• 2.4.11 Integrated biomedical information for
  better health
• 2.4.12 eSafety Cooperative systems for road
  transport
• 2.4.13 Strengthening the integration of the ICT
  research effort in an enlarged Europe

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FET Proactive initiatives in Call 4

• 2.3.4 (viii) Advanced computing architectures
• 2.3.4 (ix) Presence and interaction in mixed
  reality environments
• 2.3.4 (x) Situated and autonomic communications

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Strategic objectives in Call 4

• IP NoE
  STREP CA SSA
• 2.4.1 Nanoelectronics X
  - X
  X X
• 2.4.2 Micro/nano integration X
  - X X
  X
• 2.4.3 Global security X
  X X X
  X
• 2.4.4 Broadband for all X
  X X -
  X
• 2.4.5 Mobile beyond 3G
  X X X
  - X
• 2.4.6 AV systems home platforms X
  X X X
  X
• 2.4.7 Semantic-based systems X
  X X
  - X
• 2.4.8 Cognitive systems
  X X X
  X -
• 2.4.9 eGovernment X
  X X
  - X
• 2.4.10 eLearning
  X X X
  X -
• 2.4.11 Integrated biomed info X
  - X
  X X
• 2.4.12 eSafety
  X X X
  - X
• 2.4.13 Research in enlarged Europe -
  - X
  - -

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FET Proactive initiatives in Call 4

• IP
  NoE
• 2.3.4 (viii) Advanced computing architectures
  X X
• 2.3.4 (ix) Presence and interaction in mixed
  reality X -
  environments
• 2.3.4 (x) Situated and autonomic communications
  X X

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Publications on CORDIS

• IST Workprogramme 2005-2006
• It covers the technical description of the SOs,
  but also details the evaluation criteria and
  thresholds, and gives the details of all calls
  foreseen in 2005-2006
• IST call 4 text
• Announces the call, and indicates where and when
  to submit
• Guides for Proposers call 4
• Five Guides, one per instrument. Tells you how
  to write and submit a proposal

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Proposal structure

• Proposal Part A (forms)
• A1 - Proposal title and abstract
• A2 Partner details (one A2 per partner)
• A3 Costs and funding requested
• Proposal Part B (text)
• Document with tables, written to a predetermined
  format
• Format is different for different instruments and
  from call to call !

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Publications on CORDIS

• Guidelines on proposal evaluation and project
  selection procedures
• Legal basis of FP6 evaluations
• IST Handbook
• ISTs ground rules of evaluation
• IST Guidance notes for evaluators
• Instructions for the external experts in the IST
  evaluation
• Other useful proposal material
• List of NCPs, List of Commission contact
  persons, FAQs, links to legal background
  information..

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Also on CORDIS

• Access to Electronic Proposal Submission System
  (EPSS)
• Pre-registration for an EPSS password, for on or
  offline proposal preparation with online
  submission

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Overview of evaluation process

• Commission
• 1. Commission eligibility check
• Timely arrival
• Eligible (electronic) submission
• Complete with a Part A and a Part B
• In scope
• Minimum eligible consortium

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Overview of evaluation process

• Minimum eligible consortium
• IP, NoE, STREP, CA
• Two mutually independent participants from an EU
  Member State or Associated Candidate Country
  (Bulgaria, Romania, Turkey)
• A third participant as above, or from an
  Associated state (Iceland, Israel, Liechtenstein,
  Norway, Switzerland)
• SSA
• No restrictions
• Once this minimum is achieved, additional
  organisations from any other country may
  participate in a proposal
• Participating organisations from the European
  Research Area and from developing countries can
  be funded under FP6

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Overview of evaluation process

• Commission
• 1. Commission eligibility check
• If the proposal is judged eligible it proceeds to
  evaluation by the independent experts

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Evaluation criteria

• IP NoE STREP CA SSA
• Relevance X X X X X
• Potential impact X X X X X
• Scientific tech excellence X X
• Degree of integration the JPA X
• Quality of the coordination X
• Quality of the support action X
• Quality of the consortium X X X
• Excellence of participants X
• Quality of management X X X X
• Organisation and management X
• Mobilisation of resources X X X X

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Overview of evaluation process

• 3-5 experts per proposal
• 2. Experts individual reading
• 3. Consensus group
• Five/six criterion scores and comments. All
  criteria scored
• Thresholds on all criteria !
• Single overall score (calculated by simple
  addition) and comments
• Overall threshold !

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Overview of evaluation process

• Full panel
• 4. Panel discussion of Consensus group results
• 5. IP and NoE hearings
• For all IPs and NoEs passing the thresholds
• Hearing addresses specific questions, supplied in
  advance
• 6. Finalisation of Evaluation Summary Reports
  (ESR)

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Overview of evaluation process

• Full panel
• 7. Panel prioritisation and Panel report
• Proposal priority based on proposal score, except
  in case of tied score
• Commission
• 8. Implementation plan
• Selection based on the evaluators ranking,
  taking into account their detailed
  recommendations

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Contract negotiations

• Proposals selected for implementation take part
  in contract negotiations, in which
• Legal and financial checks are carried out
• Recommendations made by the evaluators are
  incorporated
• Commission recommended funding level is respected
• Any other significant issues are looked into

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Proposal evaluation in IST

• Fatal mistakes
• Incomplete proposal (Must have a Part A and Part
  B)
• Ineligible consortium
• Out of scope of call (activity or instrument)
• Focusing on a purely national issue, or one with
  no benefit to the EU
• Late submission
• Handicaps
• Wrong instrument chosen
• Not conforming to required Part B contents,
  length
• Unfocused project, diverse aims
• Lack of scientific and technological excellence

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EPSS in IST

• The FP6 Electronic Proposal Submission System
• - All IST calls
• - Most FP6 calls

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EPSS in IST

• Proposals are submitted electronically via the
  Internet
• Online preparation via your normal Internet
  interface
• Offline preparation using EPT tool
• But always online submission
• Proposals are prepared and submitted under
  password protection
• Confidentiality assured
• No signatures required

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Online preparation (recommended)

• 1. Coordinator registers for the correct call and
  instrument, and obtains passwords by return email
• 2. Consortium completes the Part A online
• Coordinator completes A1 and A3 form
• Each partner completes his own A2
• 3. Consortium writes the Part B
• .pdf file
• 4. Coordinator uploads the Part B and signals the
  proposal is submitted
• 5. Coordinator receives an acknowledgement of
  receipt by email

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Offline preparation

• 1. Coordinator registers for the correct call and
  instrument, and obtains a password by return
  email
• 2. Coordinator downloads the EPT tool
• 3. Coordinator completes the Part A and B on his
  own PC using the EPT tool
• 4. Coordinator packages the Part A and B together
  using the EPT tool, and using his password goes
  online and submits the proposal
• 5. Coordinator receives an acknowledgement of
  receipt by email

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EPSS - Errors and problems

• Registering for the wrong instrument
• Registering for the wrong call
• Mixing online and offline preparation
• Not reading the manual leaving it till the last
  day to read the manual
• Virus infected files
• Excessively long files (gt 10Mb)
• Providing a Part B as other than a .pdf file
• Waiting till too late to call for help
• Calling for help in the wrong place
• Failing to press the submit button
• Leaving uploading till the last minute !

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EPSS Two things to remember

• 1. Submission is when you press the submit
  button, not when you commence uploading your
  proposal
• 2. Each new submission over-writes the previous
  one
• Make a trial submission well in advance, so you
  practice the procedure and have plenty of time to
  correct your problems
• Submit a refined proposal each day in the last
  days of the call
• Aim to submit your final proposal at mid-day on
  the last day

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EPSS

• Manuals
• http//www.cordis.lu/fp6/find-doc.htmuserguides
• EPSS Helpdesk
• support_at_epss-fp6.org
• tel [phone]

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Help and advice

• Commission contact person for each objective open
  in call
• link from call page on Cordis
• A help desk for proposers questions
• ist_at_cec.eu.int tel [phone]
• A help desk for electronic submission problems
• support_at_epss-fp6.org tel [phone]
• (Dont wait till its too late to call for help!)

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Help and advice

• Partner search facilities
• http//www.partners-service.cordis.lu/
• http//www.ideal-ist.net
• A help desk on IPR issues
• http//www.ipr-helpdesk.org
• Economic and Technological Intelligence ETI
  projects (SME support)
• http//sme.cordis.lu/economic/eti_projects.cfm
• A network of National Contact Points
  http//www.cordis.lu/ist/ncps.htm

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IST Call 4

• ?a?? ep?t???a st?? p??t?se?? sa?!
• Good luck with your proposals