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Ithaca City School District


Little training provided in data analysis and data verification. Missing data elements ... fall to Elena G., Tom C., Debbie R., and HS Guidance office clerk ... – PowerPoint PPT presentation

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Title: Ithaca City School District

Ithaca City School District
  • Data Audit Overview
  • April 21, 2009

Data Verification
  • Observations
  • Elena notifies individual people of data errors
  • Responsibilities unclear to building personnel
  • Less than 5 polled use COGNOS or NySTART
  • Little training provided in data analysis and
    data verification
  • Missing data elements
  • Recommendations
  • Create Data Administrator position
  • Provide NyStart and COGNOS training to district
    and building administrators
  • Establish Data Teams
  • Create proactive process for data verification
    and analysis
  • Communicate yearly data verification schedule

Data Analysis
  • Observations
  • Data created by Cheryl Covell
  • Unclear process for reviewing data consistently
    in the district
  • Inconsistent message from administrative and
    teaching staff regarding data analysis
  • About 8 (65 teachers total) of teachers report
    using data analysis tools, such as, COGNOS and
    Data Mentor
  • 33.8 of teachers responded never when asked,
    How frequently are you engaged in data
  • Recommendations
  • Provide training in Data Mentor for teaching
  • Train teachers, appropriate clerical staff, and
    administrators in COGNOS
  • Create Data Teams at district and building levels
  • Increased ownership of data by building level
  • Go Visual

Data Entry
  • Observations
  • Great deal of data entry in centralized locations
  • Majority of data entry fall to Elena G., Tom C.,
    Debbie R., and HS Guidance office clerk
  • Generally all district personnel do not
    understand the connection of various screens to
    the Data Warehouse
  • Organizational distance from the source can
    decrease data accuracy
  • Recommendations
  • Decentralize registration updates and data
  • Develop regularly planned district level clerical
  • Define accuracy of student data as administrative
  • Provide training to building administrators to
    explain the value of accurate data
  • Create a flowchart that depicts data area
  • Develop a CIO/Data Verification Team

Response to Intervention
  • Observations
  • Established teams throughout the district
  • Use of RTI-M software as a recording tool for AIS
  • Recommendations
  • Develop a consistent process K-12 for
    intervention teams
  • Use universal screening tool 3-4 times a year
  • Require data to be linked to decisions
  • Maximize RTI-M software by including all
    assessment data for all students

  • Observations
  • Centralized process
  • Confusion of District Registrar Responsibilities
  • Data overflow leads to inaccurate and uncorrected
  • Lost categories of students
  • Recommendations
  • Complete data responsibility chart at district
    and building level
  • Train building personnel in accountability rules
  • Develop a process that schedules regular
    communication between data management team
  • Plan district level data meetings to discuss
    management issues, share strategies, establish
    consistent procedures, share any requirement
    changes from SED

Assessment Coordination
  • Observations
  • Centralized Process
  • Problematic for Test Scoring Department at the
    Regional Information Center (RIC)
  • Often unclear who to call with questions about
    Ithaca answer sheets
  • Recommendations
  • Decentralize testing rosters verification,
    identification of special education and testing
    accommodations, quality control of scoring
    sheets, accounting for test booklets and scoring

Chief Information Officer
  • Job Description
  • Big Picture of accountability policy, rules,
    regulations (e.g., 3-8, High School, Special
    Education, unique data like ODP, LEP, etc.)
  • Technical skills to collect, manage, and
    retrieve, present, and report data
  • Systems thinking to plan and manage district data
  • Manage the training of individuals in system

Chief Information Officer
  • Job Description (continued)
  • Oversee state reporting CTED, PIR, BEDS, VADIR,
    PD System, accountability, etc.
  • Eventually all from DW including attendance,
    teacher data, formative assessments, RtI, etc.
  • Establish, train, and facilitate collaborative
    data teams at district and school level to use
    data to drive instructional improvement through
    evidence based decision making processes
  • Change Agent

Chief Information Officer
  • Qualifications
  • Technical knowledge and skills (from
    accountability rules to data analysis)
  • Professional development skills
  • Vision and leadership skills to shift culture
    toward collaborative, data-driven professional
    learning, planning, and decision-making teams
  • Facilitation skills and experience
  • Certification in Education Administration
  • Instructional background

Chief Information Officer
  • Models
  • CIO
  • Oswego, Fulton, North Syracuse
  • Departments
  • the Big 5 and NYC
  • Our team of Data Coordinators
  • 11 districts in the CNY region
  • 1 4 days per week
  • replicated across the state NERIC, East Suffolk