INTRODUCTORY MICROSOFT POWERPOINT Part 1 PowerPoint Basics - PowerPoint PPT Presentation

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INTRODUCTORY MICROSOFT POWERPOINT Part 1 PowerPoint Basics

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... Task Pane. 4 ... In Normal view, the three toolbars displayed on the ... choose to print handouts with two, three, four, six, or nine s per ... – PowerPoint PPT presentation

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Title: INTRODUCTORY MICROSOFT POWERPOINT Part 1 PowerPoint Basics


1
INTRODUCTORY MICROSOFT POWERPOINTPart 1
PowerPoint Basics
2
Some features in Part 1 are only available in
Office XP.
3
Objectives
  • Start PowerPoint.
  • Open an existing presentation.
  • Save a presentation.
  • Navigate through a presentation.
  • Use the menus and toolbars.
  • Use the Slide Preview and Outline Panes.
  • Use the Task Pane.

4
Objectives (continued)
  • Use the Slide Pane.
  • Use the Speaker Notes.
  • Use Menus and Toolbars.
  • Change views.
  • Delete a slide.
  • Print a presentation.
  • Exit PowerPoint.

5
Terms Used in This Part
  • Normal view
  • Outline tab
  • PowerPoint
  • Print Handouts option
  • Print Notes Pages option
  • Print Outline View option
  • Print Slide option
  • Slide
  • Slide Preview Pane
  • Slide Show
  • Slide Show view
  • Slide Sorter view

6
Introduction to PowerPoint
  • PowerPoint will help you create a professional
    presentation.
  • Illustrate your ideas using slides, outlines,
    speakers notes, and audience handouts.
  • Presentations can include text, clip art, graphs,
    tables, charts, and sound or video clips.
  • PowerPoint provides features such as design
    templates and wizards that help make creating a
    presentation easier.

7
Starting PowerPoint
  • Start PowerPoint by clicking the Start button,
    selecting Programs, and clicking Microsoft
    PowerPoint.

8
Opening and Viewing an Existing Presentation
  • To open an existing presentation, choose the
    presentation from the list in the PowerPoint task
    pane under the heading Open a presentation or
    choose Open from the File menu.
  • If the presentation you want to open is not in
    the list, click the More presentations folder.
  • To view the presentation, select View Show from
    the Slide Show menu on the menu bar.

9
Saving a Presentation
  • To save a new presentation, choose Save As from
    the File menu or click the Save button on the
    toolbar to display the Save As dialog box.

10
Views
  • Normal view displays four panes the Slides pane,
    the task pane, the Outline pane, and the notes
    pane.
  • Notes Page view displays your slides on the top
    portion of the page, with the speaker notes for
    each slide in the notes pane on the bottom of the
    page.
  • Slide Sorter view displays miniature versions of
    the slides on screen so that you can move and
    arrange slides easily by dragging.
  • In Slide Show view, you can run your presentation
    on the computer as if it were a slide projector
    and preview how it will look.

11
Using Menus and Toolbars
  • PowerPoint first displays a short menu with only
    basic commands.
  • Expand the menu by clicking the arrows at the
    bottom of the menu.
  • PowerPoint adjusts the menus to display the
    commands you use most frequently, adding a
    command when you choose it and dropping a command
    when it hasnt been used recently.
  • In Normal view, the three toolbars displayed on
    the screen by default are Standard, Formatting,
    and Drawing.

12
Deleting Slides
  • Display the slide you want to delete, and choose
    Delete Slide from the Edit menu.
  • If you accidentally delete the wrong slide,
    immediately choose Undo Delete Slide from the
    Edit menu to restore the slide or click the Undo
    button on the toolbar.

13
Printing a Presentation
  • PowerPoint offers several print options
  • Slides option
  • Notes Pages option
  • Outline View option
  • You can also choose to print one, two, three,
    four, six, or nine slides per page.

14
Printing a Presentation (cont.)
  • In addition
  • You can choose to print all the slides, only the
    current slide, or any combination of slides in
    your presentation.
  • You can choose either the Grayscale or Pure black
    and white option.
  • To make sure that the slides print on the page
    correctly, there is a Scale to fit paper option.
  • With the Frame slides option, you can choose
    whether the border of the slide appears when
    printed.

15
Closing a Presentation and Exiting PowerPoint
  • To close a presentation, choose Close from the
    File menu or click the presentations Close
    Window button.
  • To exit PowerPoint, choose Exit from the File
    menu or click the PowerPoint Close box in the
    upper-right corner of the screen.
  • If there are any unsaved changes to a
    presentation that you have been working on, you
    will be asked whether you want to save them
    before exiting.

16
Summary
  • PowerPoint can help you create a professional
    presentation. When you start PowerPoint, you have
    the choice of opening an existing presentation or
    creating a new one.
  • You can view your presentation four different
    ways Normal view, Notes Page view, Slide Sorter
    view, and Slide Show view.
  • You can print your presentation as slides using
    the Slides option, with notes using the Notes
    Pages option, or as an outline using the Outline
    View option. You can also choose to print
    handouts with two, three, four, six, or nine
    slides per page.
  • To exit PowerPoint, choose Exit from the File
    menu.
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