Title: Digital Here Now, Maybe Forever? Collecting and Collaborations
1Digital Here Now, Maybe Forever? Collecting and
Collaborations
- Robert P. Spindler
- New England Archivists Fall Meeting
- Storrs, Connecticut
- October 12, 2007
2Archivists and Collaboration
- Why cant we go it alone?
- Creators and digital obsolescence
- Lack of professionally managed infrastructure
- Need for specialized technology expertise
- Need for authority/executive champion(s)
3Archivists and Collaboration
- The Plan (for the next 40 mins. or so)
- Collaboration with creators
- What should we say to them?
- What motivates them?
- Quick university case studies
- Enterprise systems
- Learning management systems
- Electronic theses and dissertations
- Lessons Learned
4Archivists and Creators
- What should we discuss with them?
- Articulate the digital preservation challenge
- Identify sustainable formats run with pack!
- Discuss production workflow
- Documentation of ownership (collaborations)
- Transfer to archival system/reliable
infrastructure
5Archivists and Collaboration
- Creators are motivated by different things
- Enterprise system content owners are
business/transaction driven - Faculty are interested in tenure and time
- Students are motivated by program requirements
- How can we speak to their needs?
6Case Study Enterprise Student Information System
(2006-07)
- New SIS to be implemented in 18 months
- Student transcripts are vital records
- Archivist comments to CIOs Wiki
- Registrar is supportive but not committed
- PESC XML Standard http//www.pesc.org/info/approve
d/xml-post-transcript.asp - Meeting with project co-leaders
7Case Study Enterprise Student Information System
(2007)
8Case Study Learning Management Systems (2003)
- General Counsel called committee with reps from
- Faculty
- University IT
- University Archives
9Case Study Learning Management Systems (2003)
- Counsel interested in rights management, privacy
and public records compliance -
- University IT interested in deleting obsolete
files and avoiding migration costs - University Archives interested in preserving
sample courses for pedagogy and history - Faculty wants to keep everything
10Case Study Learning Management Systems (2003)
- Group identified course components and content
lifespan through a flow chart - Taxonomy of course components drafted with
proposed retention periods for each
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13Case Study Learning Management Systems (2003)
- Group disbanded in Spring 2004
- Faculty could not see the justification for
deletion of anything
14Case Study ASU Electronic Theses and
Dissertations Working Group (2001)
- 22 faculty, librarians, IT staff, Graduate
College administrators, one archivist. - Proposed
- PDF requirement and optional multimedia
- Student self-submission process
- Multimedia format standards
- Funding for IT and Graduate College staff
15Case Study ASU Electronic Theses and
Dissertations Working Group (2001)
- Technology staff (University and Library)
- Builds submission interface
- Maintains storage environment
- Researches migration paths and tests migrations
- Librarians review and enhance author-provided
metadata - Archivists evaluate preservation and
recordkeeping requirements
16Case Study ASU Electronic Theses and
Dissertations Working Group (2001)
- Standards committee receives format standards
proposals from students via GC advisors - Center for Learning and Teaching Excellence to
provide student training - University was unable or unwilling to support the
true costs
17Conclusion Lesson Learned
- All of these initiatives failed!
- We have a responsibility to keep trying
- Be strategic pick your spots
- Executive champions are the key
- Provosts
- Counsel
- Auditors
- CIOs and Library Deans
18Thanks!Digital Here Now, Maybe Forever?
Collecting and Collaborations
- Robert P. Spindler
- New England Archivists Fall Meeting
- Storrs, Connecticut
- October 12, 2007