INTRODUCTORY MICROSOFT WORD Part 3 Format Text and Paragraphs

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INTRODUCTORY MICROSOFT WORDPart 3 Format Text
and Paragraphs
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Objectives

• Apply different fonts, font styles, and font
  effects to text.
• Change the size and color of your text.
• Use different underline styles and colors.
• Highlight text.
• Change the case of your text.

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Objectives (continued)

• Copy formats using the Format Painter.
• Set the margins and adjust the line spacing.
• Align text.
• Indent text.
• Apply styles and vertical alignment.

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Terms Used in This Part

• Alignment
• First line indent
• Font effect
• Font size
• Font style
• Fonts

• Format Painter
• Formatting
• Highlight
• Indent from both margins
• Line spacing

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Terms Used in This Part (continued)

• Margins
• Style
• Toggling
• Underline style
• Vertical alignment

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Formatting Text

• Formatting arranging the shape, size, type, and
  general makeup of a document.
• To format a document, use the buttons on the
  Formatting toolbar or the commands on the Format
  menu.

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Changing the Font

• To apply a new font, choose Font on the Format
  menu to display the Font dialog box or use the
  Font box on the Formatting toolbar.

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Font Dialog Box
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Fonts

• Fonts designs of type.

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Font Style

• Font style set of formatting features that can
  be applied to text to change its appearance.
• The most common font styles are
• Bold Underline
• Italic
• To change the font style, click the buttons on
  the Formatting toolbar.

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Font Size

• Font size determined by measuring the height of
  characters in units called points.
• To change font size, choose Font on the Format
  menu or use the Font Size box on the Formatting
  toolbar.

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Font Color

• To change the color of text, select the text and
  choose Font on the Format menu, then click the
  down arrow next to the Font color box. You can
  also click the arrow on the Font Color button on
  the Formatting toolbar. Choose a color from the
  palette.

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Font Effects

• Font effects enhance your text. Select an option
  from the Effects section of the Font dialog box.

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Changing Underline Style and Color

• To choose an underline style, click the down
  arrow on the Underline style box and select a
  style from the drop-down list.
• To choose an underline color, click the down
  arrow on the Underline color box and select a
  color from the palette.

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Highlighting

• Highlighting emphasizes text with color.
• Select the text and click the down arrow on the
  Highlight button on the Formatting toolbar.

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Changing Case

• To change the case of text, select the text and
  choose Change Case from the Format menu. The
  Change Case dialog box appears.

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Copying Format and Style

• Format Painter copies the format and style of a
  block of text.
• Select the formatted text to be copied. Click the
  Format Painter button, then select the text you
  want to format.

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Margins

• Margins blank areas around the top, bottom, and
  sides of a page.
• To change the margin settings, choose Page Setup
  on the File menu and click the margins tab.

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Line Spacing

• Line spacing amount of space between lines of
  text.
• Choose Paragraph on the Format menu, select the
  Indents and Spacing tab, and make changes in the
  Line spacing box.
• Click the Line Spacing button on the Formatting
  toolbar.

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Aligning Text

• Alignment position of text between the margins.
• There are four ways to align textleft-aligned,
  centered, right-aligned, and justified.
• Choose Paragraph on the Format menu or click the
  alignment buttons on the Formatting toolbar.

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Text Alignment
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Changing Indents

• Indents space between the text and a documents
  margin.
• Indent text using the indent markers on the
  horizontal ruler.
• The types of indent markers are
• First-line indent marker
• Left indent marker
• Hanging indent marker
• Right indent marker

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Vertical Alignment

• Vertical alignment positioning of text between
  the top and bottom margins of a page.
• Choose Page Setup on the File menu and select the
  Layout tab.
• Click the down arrow on the Vertical Alignment
  box and choose Top, Center, Justified, or Bottom.

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Apply Styles

• Style predefined set of formatting options that
  have been named and saved.
• Select the text and choose an existing style from
  the Style box on the Formatting toolbar.
• You can also click the Styles and Formatting
  button or open the Format menu and choose Styles
  and Formatting.

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Summary

• Common font styles are bold, italic, and
  underline.
• Font size is measured in points.
• Color of text, style of underline, color of
  underline, and font effects can be changed in the
  Font dialog box.
• The case of selected text can be changed in the
  Change Case dialog box.

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Summary (continued)

• Format Painter copies the format and style of
  text.
• Margins are blank areas around the top, bottom,
  and sides of a page.
• Text can be left-aligned, centered,
  right-aligned, or justified.
• Text can be vertically aligned on a page top,
  center, justified, or bottom.

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Summary (continued)

• Text can be indented from the left margin, the
  right margin, or from both the left and right
  margins.
• Line spacing is the amount of space between lines
  of text, such as single-spacing or
  double-spacing.
• Styles can be applied by selecting the text and
  choosing an existing style from the Style box on
  the Formatting toolbar.