Inspections

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Inspections
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Point of Contact
Room 2106 (703)
805-3897 DSN 655-3897
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Enabling Learning Objectives (ELOs)

• Define the following terms
• Inspection
• Standard
• Describe the purpose of the Organizational
  Inspection Program (OIP).
• Identify who may direct an IG Inspection.
• Describe the three phases of the Inspections
  Process (Preparation, Execution, Completion).

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Definition of an Inspection
An evaluation that measures performance
against a standard and should identify the cause
of any deviation. All inspections start with
compliance against a standard. Commanders tailor
inspections to their needs.
AR 1-201 Glossary A
standard is the way things should be.
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Searching for Standards Use the Internet

• Army Publishing Directorate (APD)
• http//www.apd.army.mil/
• Army G-1 (Pentagon)
• http//www.armyg1.army.mil/
• Department of Defense Directives
• http//www.dtic.mil/whs/directives/
• National Guard Bureau
• http//www.ngbpdc.ngb.army.mil/
• Know the proponent for each regulation to fix
  responsibility, and check the applicability of
  the regulation. Does the regulation apply to
  everyone in the Army?

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Army Inspection Policy Army Regulation 1-201

• Identifies responsibilities
• Requires Commanders to designate an
  Organizational Inspection Program (OIP)
• Coordinator
• Defines inspection terms and concepts
• Outlines the Armys inspection principles
• Establishes the OIP -- the most important aspect
  of AR 1-201
• Urges the integration of inspections

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Principles of Army Inspections

• 1. Purposeful
• 2. Coordinated
• 3. Focused on Feedback
• 4. Instructive
• 5. Followed up
• (AR 1-201, paragraph 2-2)

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Purpose of the OIP
To coordinate inspections and audits into a
single, cohesive program focused on command
objectives. The OIP provides the commander
with an organized management tool to identify,
prevent, or eliminate problem areas. AR
1-201, paragraph 3-2, a b
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Organizational Inspection Program (OIP) The
Integration of Inspections
COMMAND INSPECTION
IG INSPECTION
STAFF INSPECTION
Audits
Staff Assistance Visits
External Inspections
Management Control
Intelligence Oversight
AR 1-201, paragraphs 3-2 to 3-5
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Role of the IG in the OIP

• Develop the IG Inspection Program as part of
  the OIP
• Advise commanders and staffs on inspection
  policy
• Advise the commander on the OIPs effectiveness
• Conduct IG Inspections (in accordance with Army
  Regulations)

AR 20-1, paragraph 6-2 AR 1-201, paragraph 1-4
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Categories of Inspections

• Command Inspection
• Staff Inspection
• Inspector General Inspection

AR 1-201, Paragraphs 3-2 to 3-5
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Inspector General Inspection Who Can Direct an
IG Inspection?
Secretary of the Army (SA)
Chief of Staff of the Army (CSA) or Vice Chief
of Staff of the Army (VCSA)
Inspection Directive
The Inspector General
Commander
AR 20-1, paragraph 1-4 b(4)
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Inspector General Inspection

• Inspector General inspections should
• Pursue systemic issues
• Identify sub-standard performance, determine
  the magnitude of the deficiency, and seek the
  reason for the deficiency (the root cause)
• Teach systems processes and procedures
• Identify responsibility for corrective actions
• Spread innovative ideas

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The Root Cause Analysis Model
NON-COMPLIANCE
DONT KNOW
Root Cause The underlying reason why something
happens or does not happen.
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The Inspections Process
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The Inspections Process Three Phases

• Preparation Phase
• Execution Phase
• Completion Phase

The Inspections Guide, Section 4-1, page 4-1-1
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The Inspections Process
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PRE-INSPECTION VISITS
The Preparation Phase
Phase One The Preparation Phase

• Purpose
• Objectives

Concept Memo

• Info-gathering Tools
• Rehearsals

• Sub-Tasks
• Methodology
• Notification letter
• Detailed Inspection Plan

• Concept Briefing
• Inspection Directive

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How We Gather Information Information-Gathering
Domains The IGs Sources of Information

• Interviews with key leaders or personnel.
• Sensing Sessions with enlisted soldiers,
  non-commissioned officers, and officers.
• Reviews of pertinent documents such as standard
  operation procedures (SOPs), policy letters, post
  regulations, training-guidance memorandums, and
  so on.
• Observations of Live Fire Exercises (LFX),
  Field Training Exercises (FTX), battle staff
  operations, after-action reviews (AARs),
  inspections, and so on.
• Surveys and Questionnaires (normally used for
  Special-Interest Items that only require a
  sampling of a units population).

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UPDATE COMMANDER
The Inspections Process
Phase Two The Execution Phase
IPR

• Trends Analysis
• Unit Out-Briefing

ANALYZE RESULTS
OUT-BRIEF PROPONENT
VISIT
UNITS
CROSSWALK
Trip Report
Draft Final Report
Inspections Results Briefing
UPDATE COMMANDER
Update Briefing
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Schedule Follow Up
Phase Three The Completion Phase
Completed Final Report
FINALIZE REPORT
DISTRIBUTE REPORT
OUT-BRIEF COMMANDER
SCHEDULE FOLLOW UP
TASKERS
Inspections Results Briefing
HANDOFF

• Command Channels
• IG Technical Channels

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The Inspections Process
Information-Gathering Tools Rehearsals
Inspection Purpose Inspection Objectives
Concept Memorandum
Inspection Directive Concept Briefing
Sub-Tasks Methodology Notification
Letter Detailed Inspection Plan
Trends Analysis Unit Out-Briefing
Trip Report
Inspection Results Briefing
Draft Final Report
Update Briefing
Completed Final Report
Inspection Results Briefing
Command Channels IG Technical Channels
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Review

• What is the purpose of the Organizational
  Inspection Program (OIP)?
• What is the definition of an inspection?
• What is a standard?
• Who may direct an IG Inspection?
• What are the three phases of the Inspections
  Process?

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Active, Reserve, National Guard Issues

• Applicability of standards can vary by component.
• Difficulties coordinating / executing inspections
  under OIP in reserve components (RC).
• RC inspections often exceed the 180-day duration
  of Temporary Assistant IGs appointments.
• Considerations when inspecting non-organic RC
  units under operational control of the command
• RC units impact on your commands readiness and
  warfighting capability.
• Coordination with RC units parent headquarters
  to inspect.
• Coordination with RC units parent headquarters
  for handoffs.

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Typical Inspection Topics

• Active Component
• Readiness Checks / Deployment Certification
  Training
• Reorganization of Units and Transformation Issues
• Force Protection / Security Issues
• Supply / Maintenance Operations
• Intelligence Oversight
• Detainee Operations
• Reserve Components (Army National Guard /
  Reserve)
• Personnel Deployability Issues
• Command Supply Discipline Program (CSDP)
• Intelligence Oversight
• Leadership Development