Crafting the Perfect Event: Step-by-Step AV Planning Guide for Flawless Execution

1
Crafting the Perfect Event
A Step-by-Step Guide to AV Planning
www.channelaudiogroup.com
Event Planning Tips
2

• Key AV Equipment

3
www.channelaudiogroup.com
Key AV Equipment

• Mixer/Soundboard
• Balance sound, control feedback
• Ensure enough microphone channels
• Screens Projectors
• Common aspect ratios 169, 43
• Choose projectors based on brightness content
  type

4
www.channelaudiogroup.com
Microphones Connectivity

• Microphones
• Wired for stationary, wireless for mobility
• Wireless mics need a transmitter
• Bandwidth Frequency
• Estimate needs based on attendee devices
• Ensure compatible wireless device frequencies

5
www.channelaudiogroup.com
Transmitters, Adapters Setup

• Transmitters Receivers
• Essential for live streaming and wireless mics
• Adapters Dongles
• Keep various types handy
• Setup Planning
• Use diagramming tools
• Consider projector brightness, cable management

6
www.channelaudiogroup.com
Optimize AV Experience

• Presenter Tools
• Confidence monitors, remote clickers
• Consult on Switching Solutions
• Choose the right video switcher for your event
• Hiring an Event Producer
• Consider for complex events

7

• Topics to Discuss with Your AV Provider

8
www.channelaudiogroup.com
Top AV Considerations

• FOH Location Power
• Plan the control hub location
• Identify power sources with the AV team
• Visualize Setup
• 3D design, simulate lighting, walkthroughs