EHR Implementation: 10 Key Steps to Success - PowerPoint PPT Presentation

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EHR Implementation: 10 Key Steps to Success

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EHR implementation is a complex, multi-step process. You will need a plan. A robust one! You’ll need a plan that increases EHR adoption among providers, helps you adhere to deadlines, tests internal processes, securely migrates patient data, takes into account employee training needs the list goes on. – PowerPoint PPT presentation

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Updated: 10 August 2022
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Title: EHR Implementation: 10 Key Steps to Success


1
  • EHR Implementation 10 Key Steps to Success
  • EHR implementation is a complex, multi-step
    process. You will need a plan. A robust one!
  • Youll need a plan that increases EHR adoption
    among providers, helps you adhere to deadlines,
    tests internal processes, securely migrates
    patient data, takes into account employee
    training needs the list goes on.
  • Even if you think your practice is not ready to
    achieve success in all these areas right now,
    with the right approach and proper planning, you
    will start utilizing the new EHR to its full
    potential.
  • EHR Implementation Key Steps to Success
  • EHR implementation will impact every employee at
    your practice. Having a concrete plan will save
    hours of stress for everyone involved. Here are
    key steps for a successful EHR implementation.
  • Assess your readiness This is the first step in
    EHR implementation. Assess your current situation
    and understand the reasons for this move. Why do
    you want to move from paper charting to
    paperless charting? What are your expectations
    from the new EHR system? Is your staff ready for
    the change? Do you have the technical and
    financial bandwidth for the change? Will the move
    align with your practices strategic goals? Is
    your staff computer literate, or will you have to
    provide basic computer literacy? These are some
    of the critical questions you must consider
    before moving to the next step.
  • Prepare an EHR implementation plan
  • outline With the self-assessment stage
    completed, it is now time to create a framework
    of the EHR implementation project. Creating a
    detailed checklist that will set the stage for a
    successful EHR implementation. In the checklist,
    outline all the tasks that need to be executed by
    physicians, IT staff, practice managers, and even
    your patients. Some of the essential functions
    include recruiting implementation committee,
    identifying budget and outlining costs,
    scheduling the implementation,

2
  • migrating data, arranging training programs, EHR
    software testing, defining go-live activities,
  • and identifying KPIs to measure success.
  • Secure stakeholders buy-in Getting the key
    stakeholders invested in EHR implementation will
    make a huge difference. Physicians might have
    concerns and anxieties about the changes in daily
    activities with the introduction of EHR software.
    Communicating the value he EHR will bring to your
    practice, highlighting key benefits in terms of
    productivity and patient experience, will help
    you to win over sceptics.
  • Look for EHRs that meet your
  • requirements To select the right EHR for your
    practice, you can simply research on the
    Internet, or you can ask your industry friends or
    colleagues to recommend their favorite EHRs. Make
    a list of all the suitable options and take notes
    of their features, services, cost, etc. You can
    also write down questions or customization
    requests that you want to discuss with potential
    EHR vendors during the live demo.
  • Schedule demosAfter shortlisting, set up demos
    for each system, either in-person or online. Some
    of the
  • common types of EHR demo include interactive
    trial demo, non-interactive video,
    vendor-directed live demo, and onsite demo. Take
    advantage of these
  • demos to set up real-life scenarios, ask specific
    questions, or to understand how the EHR will
  • address challenges or if the vendor can provide
    customized features. You must also ask the
    stakeholders to attend these demos so their
    opinions
  • can help you make the right decision.
  • Fix a date for EHR implementation Though
    installing the EHR software might look like the
    final step, but it is not a single task. In fact,
    it is a series of activities that must happen
    simultaneously. These activities include hardware
    and software installation, configuration and
    customization of the system, testing user
    interfaces and other integrated systems, training
    the stakeholders and employees, mock go- live
    session, data migration, and the actual rollout of

the EHR system. If possible, select a date to
install
3
  • your EHR software during a quieter time for your
    practice.
  • Plan data migration This is one of the most
    critical activities for the success of your EHR
    implementation project. Successful data migration
  • will allow your clinicians to access medical
    records for patients. When patient data is
    accurately
  • migrated and when clinicians can easily access
    it, they will be excited to use the new system.
    To reduce the effort and time required to migrate
    data,
  • youll need to decide on whether you want to
    migrate only current patient data or every bit of
    historical data
  • as well. Once you get the data migration step
    right,
  • the rewards will be great in the form of
    increased employee productivity and enhanced
    patient experience.
  • Conduct employee training Selecting the right
    EHR system for your practice is just the
    beginning.
  • The real work starts when you start training your
    employees and when they feel ready to work on the
    new EHR system. Training will vary based on your
  • practices workflow, the different roles of
    employees, computer literacy levels, and their
    preferences to engage with the new system.
    However, to make the
  • training effective, create department-wise
    schedules, and prepare specific training modules
    relevant to each department. In addition to
    face-to-face training,
  • make sure users have access to the support
    package provided by the vendor.
  • Have a risk mitigation plan in place Even with
    the best technology and planning, occasional
    glitches may happen. EHR software is complex, and
    its
  • implementation is a multi-step process, so be
    prepared for unforeseen situations. For instance,
    how will your physicians deliver patient care
    when
  • the power goes out? Who will be your employees
    first point of contact if there is a system-wide
    malfunction? Focus on developing processes that
  • help your employees handle the challenges of
    implementing EHR. You may consider compiling the
  • instructions and storing PDF copies on a secure
    cloud, so your employees have quick access to

troubleshooting steps.
4
  • 10. Define KPIs to evaluate the success of the
    new EHR system This is the last leg of your EHR
    implementation planning process. This is the time
    to identify and key metrics against which you
    will measure the success of your EHR software
    implementation. These KPI are of different types,
    and the right one for your practice will depend
    on your goals For instance, you can
  • Calculate ROI to assess profitability.
  • Record patient volume to assess productivity.
  • Measure patient satisfaction through surveys to
    assess the quality of care.
  • Measure physician satisfaction through surveys to
    assess user
  • adoption.
  • Analyze data errors to assess data input quality.
  • Conclusion
  • EHR implementation is a multi-step process that
    demands a lot of planning. Even if you are not
    installing a new system and just switching from
    one EHR to another, the above-discussed steps
    will give your project a foundation and help make
    the transition way smoother. A successful EHR
    implementation is your steppingstone to utilizing
    the full potential of your new system. In this
    article, we share 10 key steps for a successful
    EHR implementation.
  • Interested in learning more? Click the button
    below and one of our representatives will be in
    touch with you shortly.
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