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Mistakes That Can’t Be Overlooked While Working With A Remote Team

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Have you ever worked with a remote team? What were the difficulties you faced that hampered the teams’ efficiency? – PowerPoint PPT presentation

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Date added: 18 September 2019
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Title: Mistakes That Can’t Be Overlooked While Working With A Remote Team


1
Mistakes That Cant Be Overlooked
While Working With A Remote Team
One thing is for sure, the remote team is proving
to be a boon to save the money and access a
large pool of talented professionals. Isnt it
interesting? Probably you might be
wondering What Is A Remote Team? The answer is,
like any other team, they also work for your
organization with a vision to achieve a common
goal. The whole team is committed to complete the
work together and share the responsibility to
fulfill the objective. But just the thing is,
the team will be present in your office as they
work remotely thats why called the remote team.
2
This kind of team is also addressed as a virtual
team. Adding to your knowledge Nowadays work
efficiency is no more confined to an enclosure of
office space. Instead, being facilitated with the
feasibility of working remotely keeps the team
more contented. And in return, they show more
dedication towards work that ultimately leads to
improved efficiency. The time has changed you
do not need to rely on the PRESENCE of employees
or a team in the office to improve the final
outcome. In fact, a scenario has turned out where
employees can work without the constraints of
timings and office rule. This is why their
thought process is not at all limited and they
can let their thoughts evolve for better
productivity. Dont you think even a remote team
can do better in terms of output? Of course,
yes Though they are not present in the office
still, they are able to make their significance
in the success of businesses. Do you know? Being
impressed with the efficiency, businesses are
inclining towards remote team speedily. But
there are certain mistakes that people generally
commit while working with the remote team. So,
in order to take the full advantage of working
with a remote team just gander what mistakes you
should seriously avoid. Else it may hamper your
companys growth graph immensely. Communication
Gap between Employer and Remote Team Its been a
long time since I have met my friend. And when we
met he has a lot of things to share and I really
had no idea what is going on in his life.
3
I admit it is my mistake that I never tried to
connect or stay in touch. I agreeThis is all
because of the COMMUNICATION GAP. If I could have
connected with my friend frequently or could have
engaged in regular conversation, this wont have
happened. But you know what? This might happen
with you also while working with a remote
team. When you assign some work to anyone it is
not like simply delegate and forget about
it. You need to be acquainted with every progress
update in the concern of assigned work. Like
your in-house workers, even they are an important
part of the organization And you need to
monitor their work also by being connected. Try
to conduct short meetings on a daily basis so
that the remote team can also feel their
accountability. There is one thing that everyone
knows Communication gap is the biggest factor
that can make you land up far away with the
desired results. So if you are communicating and
giving your feedback on the work done then
obviously you will get the results as
envisaged. But if you are not communicating with
the remote team you may end up with something
you dont want. Reliance on Emails Only To
Connect With the Team
4
How many times do you check your email inbox in a
day? Probably, one or two times. This is quite
obvious, everyone is busy doing their own
work. People do not have that much time to check
emails at the gap of an hour. Right? So how could
you even expect your remote team to respond over
the email in a short span of time? They might
also get engaged in some other work. Thus, if you
are relying on the emails to connect with your
remote team Then let me tell you, my friend,
this will not going to work. This is one of the
biggest mistakes to commit while handling a
virtual team You need to switch to different
other ways to connect with your virtual
employees. It is better to opt for some options
like phone calls, video calls, etc. that can
connect you INSTANTLY
5
And make your remote team aware of the concern
if there is any. Another thing is It is not
possible to elaborate on the points and discuss
them effectively via emails. Also, it will eat
up a lot of your time if you want to convey a lot
of things to your team. Furthermore, there will
be chances of miscommunication and doubts, which
later on again needs to be cleared via phone or
video call. Then why to waste time sending an
email for big and deep discussions? I am not
saying emails are not effective but in the
concern of discussion with the REMOTE TEAM, it
is better to look out some other option.
Not Checking the Experience and Exposure of the
Remote Employees
6
Yes, if you are not checking the experience of
the remote workers then you are committing one
of the biggest mistakes. Most of the time
businesses carry a very common misconception
regarding remote team or employees that is they
are always experienced. It is not like that they
are not experienced, just the thing depend on
your business requirement. Maybe the kind of
work you want to delegate needs a good number of
years of experience and exposure. Or maybe you
need any specific skill set for the successful
completion of work. One thing is for sure No
one would love to risk the quality of work by
simply just hiring anybody. After all, it is
your business and you have nurtured it like a
baby. So, if you are delegating an important part
of the business you need to be completely aware
of who you are delegating and what skill they
possess? Remote employees having a good track
record of excellence are the key to successful
growth of business. And you need to find this
out before hiring a remote team. This will help
in better results and better efficiency from the
remote team. Like you do in case of hiring the
in-house employees, in the same way, you need to
put efforts to check out the necessary qualities
required in a proficient virtual team.
Lacking To Clarify Your Goals and Expectation
7
What you will explain, you will get this is the
approach that will decide what kind of results
you will get. You might be wondering What is
this all about? The thing is, what kind of
results you are getting at the completion of work
depends on how well you have elucidated your
work requirements. For instance Have you ever
given any step by step instructions to anyone?
What happens when you miss even a single
step? Probably, the ultimate outcome is not as
desired. This is the thing that goes with the
remote team also. Look They are not present in
your office to whom you can just go to their work
station and explain.
8
At the very beginning of imparting the work to a
remote team, you should precisely elaborate
about your goals and expectations. So that they
can have a fixed mindset about what and how
should carry out the tasks to achieve the
desired goals. This is another factor who must
keep in mind while working with the remote
team. In case, you dont get what you wanted then
again your team of remote workers has to work on
it. Eventually, the work that would have
completed much earlier will again consume time
to be completed as desired. Not Understanding
the Game of Time Zones
Every coin has two sides. Similarly, on one hand
there are the advantages of time zones that is
fostering flexibility in work
9
And on the other hand, if businesses are not
understanding the game of TIME ZONES, it is
becoming a hindrance while working with a remote
team. No doubt, due to the presence of the REMOTE
TEAM and virtual assistants it has become
feasible to access skilled talent from any part
of the world. And because of this, there are
chances that your remote workers may belong to a
country having a different time zone. So, if
really want to maximize the productively and
handle the team effectively you need to act
taking the time zones under the
consideration. Analyze a situation Suppose the
origin country of your remote team is having the
time difference of around 10 hours. When there
is daytime in your country, there is a night in
another country. And you want to schedule a
meeting. Do you think it will be possible to mark
the presence of every team member in the
meeting? It will be a bit difficult. Thus, if you
are ignoring the time zone aspect, it might be
one of the mistakes that can make it tough to
deal with a remote team. You need to find a
mid-way out and choose the timings suitable for
everyone. Also, you can FIX some core working
hours which will aid to have the presence of the
team at a DEFINITE time. Updating the Virtual
Team Too Late Are you aware what the key to
client satisfaction is? Just think for a
while It is the ON-TIME DELIVERY of QUALITY
WORK So what is your approach to ensure delivery
of work on time without hampering the work
quality? Probably, you keep an eye on the work
going on In case if there is any update or any
changes in the assigned work, you prefer to
apprise your in-house employees.
10
Correct? The same approach you need to follow
while working with the REMOTE TEAM. But if you
are procrastinating to inform your remote team
about the changes, it is your business only
which will be at loss. How? If a virtual team is
working on a project or some tasks, they are
giving their best efforts and time. And if any
changes are there and you didnt inform timely,
the results will not be as desired. Ultimately,
their lot of time will be wasted in doing the
work that is not meeting the expectation of the
client or organization. Furthermore, they have to
invest their time again to do the same
task. Therefore, by avoiding such kind of mistake
it is easy to bring the desired results out of
the team working remotely. Most importantly They
are not at hands distance who you can inform
anytime like an in-house employee. Little extra
efforts need to be put on keep them updated with
the requirements. This will help you to get the
work exactly as you wanted just in
one-go. Conclusion Thanks to technology,
innovation, and the Internet that has really made
our lives sorted and hassle-free. And in this
concern, one of the biggest examples to quote is
the Remote team. The fact that can be ignored is
the kind of productivity and quality the virtual
assistants and team deploy. That is the reason
why the demand for virtual employees is
burgeoning fiercely.
11
But a thing is productive when used in the right
way. The wrong approach may lead to wrong
results as well. Thus, there are certain mistakes
while handling the remote team that can
immensely affect the productivity
graph. Communication gap, miscommunication, etc.
are few factors that should never exist while
working with a remote team. Still, there are many
mistakes that committed even by experts. To
prevent yourself from such errors, read the above
post and enrich your knowledge. Have you ever
worked with a remote team? What were the
difficulties you faced that hampered the teams
efficiency?
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