Major Benefits Of Using SharePoint for Data Management (1) - PowerPoint PPT Presentation

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Major Benefits Of Using SharePoint for Data Management (1)


Following is a list of the benefits that businesses can enjoy on using this versatile platform. – PowerPoint PPT presentation

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Title: Major Benefits Of Using SharePoint for Data Management (1)

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Major Benefits Of Using SharePoint for Data
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Simplifies Day To Day Activities
One of the biggest advantages of using this
powerful solution is that it eases daily business
activities. It's powerful out of the box workflow
allows organizations to easily initiate, track,
and report tasks. People across various
departments can review documents and approve them
quickly. They can also monitor the files and
collect user signatures. The best thing about
using the product is there is no need for coding
to perform all tasks. Anyone who has received
proper training to use the solution can handle it
easily. This has a positive impact on the daily
and the overall productivity of the organization.
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Allows Users To Manage Content Effortlessly
  • As mentioned earlier, the primary objective of
    using this tool is to manage documents and files
    efficiently. Whether an enterprise uses the
    cloud-based SharePoint Online or installs the
    on-premises SharePoint Server, they can easily
    store, search, and share their files. Business
    users, as well as content creators, can generate
    new material and send it approval. They can then
    schedule it for uploading on local intranet
    applications or websites on the internet.
    Managing the content also becomes effortless with
    the platform. For instance, you want to locate a
    file but have forgotten its file name. You can
    find it easily as the solution is full-text
    searchable. This means that you only need to use
    a keyword, tag, or a line from the content to
    search it successfully.

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Provides Easy Access To Business Data
The chief goal of information management is to
facilitate the availability of consistent data
across the organization. This Microsoft-owned
service plays a vital role in meeting this
objective. First of all, it eliminates
duplication of data and ensures only a single,
true version of each element exists in the
digital ecosystem. Lets say, you want to prepare
a document which needs input from multiple users.
Normally you will send the file to each concerned
person who will then resend the document with
his/ her input. This results in the creation of
multiple versions of the same document. Unless
you physically delete all unnecessary copies, the
presence of numerous versions can create
confusion. When you switch to this application,
it eliminates the need for emailing files. Users
can simply share documents with each other on the
platform and make relevant changes. This helps
the organization is making accurate information
available to all stakeholders easily. This is one
of the biggest advantages of using SharePoint for
data management.
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Enables Secure Sharing Of Information
It is not only information management but the
data governance strategy also gets enriched with
the implementation of the platform. The data
governance approach of any organization how the
stakeholders must use and process the various
assets. The main objective of the entire plan is
to ensure the elements do not get corrupted or
exposed to unauthorized entities. SharePoint is
an immensely secure solution. Enterprises can
define access permissions to users for sites,
documents, lists, folders, and other
applications. Settings can be configured to allow
users to only view the file or see all the
modifications made to one. Business organizations
have the option to enable extra security features
at the document as well as the item level.
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Improves The Quality Of Decision-making
Improving the quality of decision-making is a
data management goal which the software solution
helps to achieve. The platform can be used to
build interactive business intelligence portals
that can be deployed in a live environment.
Stakeholders can access information on such
platforms in real time and efficiently
collaborate on tasks. They can monitor the key
performance indicators to make assessments. The
assurance of error-free information elements will
increase their confidence in using the assets for
different kinds of evaluations. The final
decisions taken on the basis of accurate
assessments will always be precise and more
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Helps In Fulfilling Compliance Requirements
Modern-day organizations treat data as an asset
which holds the key to improving their
performance and speeding their growth. However,
this has also made information assets an
attractive target for unethical elements. They
are on the lookout for opportunities to steal
sensitive information from enterprises. This not
only affects companies financially but also has
serious legal consequences. The increasing cases
of data thefts forced jurisdictions around the
world to enforce strict privacy laws. These
regulations dictate that the organization
accessing the personal data of individuals is
responsible for its protection. SharePoint helps
in fulfilling these compliance requirements by
allowing corporations to define storage policies
and security settings. They can also specify how
the assets must be audited and how redundant
elements will be removed from the digital
environment. This will reduce the legal risks for
any business.
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