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Advantages of Securing Digital Documents


Sigplex provides a secure platform to protect your digital documents by electronic signature on all type of format. – PowerPoint PPT presentation

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Title: Advantages of Securing Digital Documents

By Sara Minaz
  • Many companies today are still stuck in the paper
    world when it comes to regulated documents. With
    the constant barrage in the news about hackers
    and concerns over digital insecurity, you might
    think that paper documents are more secure.
  • Approximately, only 20 to 30 percent businesses
    have moved toward a paperless working
    environment, and required a reliable digital
    document management pla-tform.
  • Regardless of format, information needs to be
    secured. Sigplex provides a secure platform to
    protect your digital documents by electronic
    signature on all type of format. Use any of our
    signature capture devices, Sigma, Omega, Gamma,
    Delta, Kappa and Alpha with varieties of software
    to choose from, as per your requirement

Benefits of Digital Document Management
  • Reliable Backups
  • It is a mandatory requirement to be able to
    produce original and readable copies of records
    and having a strong backup solution in place is
    important. Once your data has been digitised, you
    can easily create backup copies to store
    off-site. This also ensures that your business
    will survive any disaster.
  • Increased Security Control
  • Have adequate security and control over who can
    retrieve your information is imperative. By
    moving your documents to the cloud, you can set
    permissions to each document and folder and
    clearly identify who retrieved what documents

  • Improved Timeliness
  • The Staff that works either in the office or from
    remote locations can gain instant access to the
    documentation that they may require. Digital
    document management also makes it easier for
    files to be shared and transferred between
  • Increased Efficiency File Management
  • The document management process also offers
    massive productivity improvements for your staff.
    Rather than digging through filing cabinets to
    find cagey information, one can simply search for
    the information from the computer. Once the
    digital documents are found, you can print a copy
    or just read it on screen.

  • More Consistent Content Ensuring that content is
    consistently formatted, named and controlled is
    not easy. Digitising the documents using
    signature capture devices allows you track the
    changes made on document.
  • Review and test Security is never-ending, so
    review, test, and revise on a regular basis.
  • And never forget to revoke someones credentials
    when they are no longer an employee. Keep your
    documents and information secure. Improve your
    productivity. And make sure you get to court on
  • Digital storage is the future of business.
    Quickly create a complete digital library of all
    your important business documents, and rest
    assured that in the event of a disaster your data
    is safe.


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