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The Pros and Cons of Microsoft office 365 and compared with other cloud-based system

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it will shows the discription on advantages and disadvantages on microsoft office 365 and this will may you clear from your query how they work and which is the benefit or loss and also compared with the computer- based system. – PowerPoint PPT presentation

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Title: The Pros and Cons of Microsoft office 365 and compared with other cloud-based system


1
The Pros Cons of Microsoft Office 365 and also
compare with other Cloud-based system
  • Microsoft Customer Services

2
The Pros Cons of Microsoft Office 365
3
  • For any business, To switch to a cloud-based
    system where all pieces of data can be
    considered and stores online..
  • Platforms like Microsoft Office 365 have many
    benefits, but at sometimes it may not be suitable
    for business. To help you in deciding whether the
    system that works for your business or not, here
    are some pros and cons of using MS Office 365 for
    business.

4
Advantages of Office 365
  • Work from anywhere with Internet access
  • The powerful advantages of using a cloud-based
    system is that all appliances normally used by
    you at work sites can be accessed remotely.
  • People just access programs on their computers or
    physical servers at work in the past time.
    Microsoft Office 365 allows businesses to blaze
    these same files and programs anywhere they want
    to use any compatible device, such as -- users no
    longer need to be on-premises to complete their
    work. If you have a internet for a long time and
    you can carry on working, because everything can
    be saved on the cloud server.

5
  • Some Office 365 plans allows you to install full
    desktop version of the programs even if there is
    poor internet connection or suffer from regular
    downtime, you can simply carry on working and
    sync the changes once you have reconnected.
  • Office 365 highly convenient for remote employees
    who work at home or frequently as they can simply
    be kept in the loop.

6
Boosted productivity
  • There are many ways to improve and save time in
    work productivity
  • Seamless team collaboration
  • For many business, able to collaborate with
    in-house departments and employees, and third
    party (individual) is an important factor.
  • Co-Authoring tool allows multiple users to
    collaborate a piece of work at the same time in
    Office 365. Employees can be engaged with each
    other on the same project but there are no
    duplicate copies will be created because the
    updates are seen in real-time, you can see the
    editing of the documents that whos made and
    change of time.
  • The features which is multi-collaboration, also
    helps to save time because you have dont have to
    wait for others to finish the work and before
    that you can make your edits.

7
  • 2. Regular, automatic updates
  • IT technicians would have spent time checking,
    rebooting and updating software, it basically
    takes up their time but this means employees have
    to wait for continuing their work.
  • In brief we can say that Office 365 regularly
    pushes out their updates. This helps to remove
    the burden which is placed on the IT staff, and
    allows you to continue working without being held
    slow or outdated software.

8
Reduces security risks with advanced protective
features
  • One of the main features about cloud-based
    systems such as Office 365 is how to secure it
    will be. Microsoft have taken jumps and spring in
    terms of security features to ensure that data
    uploads onto the cloud system are as secure as
    they possibly can be. And Its not just like
    hashed passwords with a mix up of letters,
    numbers and characters.
  • There are some interesting and highly valuable
    features but Office 365s most attractive and
    popular ones include.

9
  • Data Loss Prevention
  • A feature that allows business to monitor,
    regulate and protect sensitive business data.
  • Threat Intelligence
  • Office 365 features which allows enterprise E5
    users broad to see the thread landscape.And it
    will also helps in understand threads so they can
    respond more effectively to them.
  • Mobile Device management
  • It allows all the features IT staff to control
    the Microsoft Office 365 software with the help
    of mobile device. If the devices are lost or
    stolen, all of the data can be deleted in order
    to protect it without needing that original
    device to wipe out.
  • These are the notable features for businesses who
    want to go forward or one step further in
    protecting sensitive data.

10
  • Advanced Security
  • A feature that provides extra protection from
    revealing threats that may be hidden in emails
    and attachments. Users get extra security
    features such as two-factor authentication.
  • Multiple, flexible plans tailored to businesses
  • An office software plan might perfect in all
    ways. But for some of businesses it should not be
    change, just fit to them. It is basically in the
    cases with productivity suites which only have
    two or three plans available.
  • Microsoft have seven plans to choose from the
    mixture of unique and overlapping features. But
    also helps in completing the businesses. That
    means you no need to compromise and you can
    choose the suitable plans for your business
    needs.

11
Disadvantages of Office 365
  • You always need an Internet connection to access
    up to date files
  • The Office 365 has biggest advantages is its
    ability allows users to access their work
    wherever they are, but this may be its biggest
    disadvantages.
  • This is because Office 365, like all cloud-based
    systems, uploads the data on the web, by this
    process you can access your work and no need to
    be on-premises or use your office computer.
  • In your business if you are suffers from poor
    internet connection or regular downtime, then
    this can be a problem that you wont be able to
    access your most recent files.
  • However, some plans allows you to download full
    desktop versions of Office 365 applications so if
    you know you are going without internet, you may
    simply download them and carry on working as
    normal - then upload later.

12
  • Is Data ever completely secure?
  • If your business has a lot of data -- to the
    point where it can become difficult to deal with
    and cope then Microsoft can help in manage the
    security aspects to take the burden off.
  • However, some businesses might not be comfortable
    with this as understandably, they did want their
    own employees to handle the problems rather than
    surrendering it to an external company.
  • Microsoft have strict safety and regulations in
    place to help protect your information, as we
    mentioned the security features earlier. However,
    these regulations may interfere in your business
    daily activities ( for example, preventing the
    particular types of files from being imported).
    If there is case, certain Office 365 plans, such
    as the enterprise plan, allows you to control
    your own data - for peace of mind.
  • There is also the security issue of information
    being accessed through the internet, as even the
    best and most advanced od security measures can
    be rupture.
  • The most modern cloud-based system have highly
    advanced security features to help protect
    sensitive data as best as possible. There you can
    take various proactive measures for example,
    conducting regular inspections of data in order
    to discover fake projects and suspicious
    activity.
  • Software should be updated on regular basis so
    you always have the latest security features
    something which Office 365 does automatically.

13
Compatibility problems
  • This might just be one of the most disheartening
    scenarios a business could face. Imagine being
    excited to finally test out Office 365 after
    years of putting up with slow, outdated software
    and then finding out that it isnt compatible
    with your old system.
  • While Microsoft might roll out continuous updates
    with advanced features, they tend to only be
    compatible with devices that are capable of
    handling such a sophisticated piece of software.
  • If you find that your systems arent compatible
    with Office 365, then there are a few ways around
    it but they can be costly and time-consuming.
    You could either upgrade every one of your
    systems to a newer version of Microsoft Windows
    or buy new systems.
  • As well as this, you might also have clients or
    work with third-party companies who dont use
    cloud systems or have the same software.
  • To help mitigate this drawback, Office 365 comes
    with Office Online a tool that allows
    third-party users to use basic functions such as
    viewing and editing documents without needing to
    subscribe to a plan. This tool is, however, very
    basic and limited to what can actually be done.

14
How does Office 365 compare to other Cloud-Based
Systems?
  • Before you decide to make the all-important
    change from traditional to cloud-based systems,
    you want to be well-informed.
  • Although Microsofts Office 365 comes with a
    plethora of benefits, including advanced security
    features and the option to choose from multiple
    plans, there are other cloud-based systems
    offering similar features and benefits to
    Microsofts Office 365 for example, Zohos
    Workplace or Googles G Suite.
  • Do your research and test different cloud systems
    out before you decide on the one thats best for
    you and your business.

15
The Pros Cons of Microsoft Office 365 and also
compare with other Cloud-based system





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