Benefits of Automating the Employee Onboarding Process

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Benefits of Automating the Employee Onboarding
Process Juntrax
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Is your candidate onboarding process too
time consuming and complicated? Onboarding a
candidate can be a long and tedious process for
both the hiring manager and an applicant. The
old/manual methods of onboarding a new candidate
are too time consuming, and increasing the
chances of human error while tremendously
decreasing employee satisfaction even before the
job begins. Most onboarding steps are identical
regardless the position of the new hire. So why
cant these initials steps of employee onboarding
be automated? For organizations, big and small
that constantly hire employees, these steps
should be automated to save time on operational
management for the HR department. Luckily, we
have a solution that combines these tasks in a
step-by-step guide, making onboarding process a
breeze for managers and new employees coming
onboard. Once the applicant receives the job
letter and confirms back his interest in taking
the new role, he receives a web link from HR
personnel that will help automate next couple of
steps.
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Key Features of an automated onboarding portal

• Submit personal information with complete
  control
• Do you know over 25 U.S. employees go through a
  career transition each year (Source). This
  clearly shows the amount of data transfer that
  happens everyyear and the level of security
  required for this task. Juntrax allows applicants
  to submit their information, and managers to
  store and retrieve information through its robust
  roles and permissions modules, keeping
  information secure at all times.
• Once the manager sends an automated email to the
  applicant to sign up, the candidate can create
  his own login password, securely sign into the
  portal and enter all the information at his
  discretion. The portal allows the applicant to
  submit following details
• Personal information
• Education, Work Experience, License and
  Certifications and References
• Contact Information and Dependent Beneficiary
  Information
• Direct Deposit Information
• Forms that are needed for his employment
  onboarding like I-9 etc.
• The applicant remains in complete control of his
  personal information that he is sharing with his
  employer, at all times and the manager is able to
  gather employee information without any security
  breach, in accordance to general data protection
  regulations (GDPR).

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• Keep Track of Applicant Activity at all times
• Manual processes of gathering information
  lengthen the time of onboarding with managers and
  employees going back and forth on forms and
  documents. While Juntrax gives a secure access to
  applicants to fill out their information, it
  allows managers to simultaneously log into the
  system and track applicant activity.

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• Verify The Checklist
• Typically an onboarding process involves multiple
  steps or levels of information. Once the applican
• provides all the details through the portal, the
  manager receives a notification to check the
  data.
• The HR manager reviews the information using his
  checklist, only visible to him and updates the
• status of each step.
• Once the checklist is complete and all
  information provided by the applicant has been
  verified, the
• manager can officially hire him in the
  organization.

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• Employee is ready to start from the first day
• Through an automated solution, the HR personnel
  can ensure that the employee has all the
• information he needs before he walks into the
  door on his first day. Using Juntrax, the manager
  can
• provide details on security access, timesheet
  access, computer passwords and email account set
• up. For a new employee, knowing exactly what to
  expect and being prepared to get started right
• from the first day will set him for success.
• While some may worry that automation may decrease
  employee-employer face-to-face time. But
• its actually the reverse. Automating onboarding
  tasks and ensuring the process is complete before
• the employee joins, builds a level of trust and
  confidence in the new employee and can help him
• acclimatize with the organization.
• Making the onboarding process paperless does
  not have to be a complicated or difficult at all.
  Let
• us help you find more time for your core business
  activity by taking care of tasks that can be
• automated through our secured platform!
• Visit our Solutions section for more information
  or contact us to schedule a demo today.

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http//www.juntrax.com/

• 91 Springboard 3rd Floor, No 22, Salarpuria
  Towers-l, Hosur Road, 7th Block, Koramangala,
  Bengaluru
• Contact No. 916361074617
• Mail id
• Contact-India_at_juntrax.com