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How To Print Paycheck In QuickBooks Desktop Payroll

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This article describes how to print accurate, itemized paychecks from your own computer directly from your QuickBooks Desktop account. – PowerPoint PPT presentation

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Title: How To Print Paycheck In QuickBooks Desktop Payroll


1
How To Print Paycheck In QuickBooks Desktop
Payroll
Presented By QuickBooks Pro Support WizXpert
2
  • How To Print Paycheck In QuickBook Desktop
    Payroll
  • Overview
  • This article describes how to print accurate,
    itemized paychecks from your own computer
    directly from your QuickBooks Desktop account.
  • Details
  • When you create paychecks, QuickBooks Desktop
    prompts you to print paychecks/paystubs.
  • To print paychecks that you saved to print at a
    later time
  • Verify printer setup.
  • From File on the top menu bar, select Printer
    Setup, choose Check/PayCheck.
  • Ensure you have the correct printer, as well as
    Check Style selected and press OK.
  • Also select the printer type Continuous
    (Perforated Edge) or Page-oriented (Single
    Sheets). The default is Page-oriented (Single
    Sheets).
  • Load the check forms into your printer.

3
  • Print the paychecks.
  • Click File on the top menu bar and choose Print
    Forms.
  • Click Paychecks.
  • From the Bank Account, choose your payroll bank
    account.
  • Verify that the number in the First Check Number
    field matches the number of the first check in
    your printer.
  • Select Both, Paychecks or Direct Deposits
    (applies to US only).
  • Select the checks you want to print
  • To select all displayed checks, click Select All.
  • To select individual checks, click the white
    column to the left of the date.
  • If you would like to print a global message on
    each pay stub, enter text in the Company message
    to be printed on all pay stubs box.

Visit here for How to Set up and use Multi
currency in QuickBooks
4
  • 8.Click OK.

11. Adjust your printer settings, if
necessary, (this is also a point where your check
style can be edited) and click Print. (For
detailed information about printer settings,
click the Help button in the Print Checks
window.) 10. Be sure that the checks are
printing correctly and respond to the Did
check(s) print OK? Message. 11. Click
OK. Note If the checks you need to print are not
showing up in the window, you may need to mark
them as Print Later. See the steps in the next
section.
QuickBooks Support
5
  • To access the checks and mark them Print Later
    from the Payroll Center
  • From Employees at the top menu bar, select
    Payroll Center.
  • Click the Transaction tab and select Paychecks.
  • Select a date range that will cover the time that
    the paychecks were issued.
  • Locate the check on the screen that you want to
    print and double-click it.
  • Put a checkmark in the Print Later box and click
    Save and Close.
  • NOTE Print Later box is at the top of the page,
    next to the Print icon.
  • To access the checks and mark them Print Later
    from the bank register
  • Open your check register by clicking Banking gt
    Use Register.
  • Double-click the check you want to print in the
    register view.
  • Select the Print Later checkbox at the top of the
    page, next to the Print icon.
  • Click Save and Close, and then click Record in
    your register.

6
  • To mark paychecks to print as you create them
  • If you are using a US version of QuickBooks
  • In the Enter Payroll Information window select

QuickBooks Point of Sale Support
7
  • For Check Options
  • Click Print paychecks on check stock to queue
    paychecks for printing from QuickBooks Desktop.
  • Click Handwrite assign check numbers if you're
    writing your paychecks by hand. Enter a First
    Check. When you enter a check number, the
    number will increase by 1 for each subsequent
    check written from the account specified in the
    Bank Account field.

For Direct Deposit Options Click Print DD on
check stock to queue direct deposit advice of
deposits for printing from QuickBooks
Desktop. Click Assign DD numbers to prevent
direct deposits from being placed in the
check-printing queue. You can still print pay
stubs for your direct deposits. You can also
indicate an alphanumeric starting number, which
will be incremented and printed on direct deposit
pay stubs.
8
  • If you are using a Canadian version of
    QuickBooks
  • For Cheque Options
  • Click Print pay cheques from QuickBooks Desktop
    to queue paycheques for printing from QuickBooks
    Desktop.
  • Click Assign cheque number to handwritten
    chequesif you're writing your paycheques by hand.
    Enter a First Cheque Number. When you enter a
    cheque number, the number will increase by 1 for
    each subsequent cheque written from the account
    specified in the Bank Account field.
  • To remove checks from the Print Paychecks window
    without printing them
  • Open your check register by clicking Banking gt
    Use Register.
  • Double-click the check you don't want to print in
    the register.
  • Click to clear the Print Later box at the top of
    the page, next to Print icon.
  • Click Save and Close, and click Record in your
    register.

9
  • Note QuickBooks Desktop will not print out the
    check numbers and routing or bank account number.
    QuickBooks Desktop will only print the Pay to the
    Order of, Date, Amount, Employee Address, and
    voucher data.
  • You can purchase checks through Intuit (US), or
    any office supply store that sells QuickBooks
    Desktop compatible checks provided that the check
    stock has check numbers and your bank account
    information already preprinted.

QuickBooks Point of Sale Technical Help
10
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Article Source https//community.intuit.com/arti
cles/1437531-how-to-print-paychecks
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