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Top 10 Reasons Why The Government Should Adopt Video Conferencing

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Communication is a fundamental need of all government bodies. Be it electoral propaganda or even the inter-departmental exchanges of ideas; all moves are guided by effective and thoughtful communication. Traditional modes used to strangulate smooth communication under heaps of papers and old files. Fortunately, some best video conferencing tools have crept in slowly so as to change the situation for government agencies. ( ) – PowerPoint PPT presentation

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Title: Top 10 Reasons Why The Government Should Adopt Video Conferencing


1
Top 10 Reasons Why The Government Should Adopt
Video Conferencing Communication is a fundamental
need of all government bodies. Be it electoral
propaganda or even the inter-departmental
exchanges of ideas all moves are guided by
effective and thoughtful communication.
Traditional modes used to strangulate smooth
communication under heaps of papers and old
files. Fortunately, some best video c onferenc
ing tools have crept in slowly so as to change
the situation for government agencies.
(https//www.eztalks.c om/ ) Every person, from
individuals to the enterprises is benefiting
significantly from the explosion of high quality
and affordable video c onferenc ing hardw are and
softw are options. The government agencies are no
different. By adopting video conferencing as one
of the major communication channels, the
government will certainly benefit a lot. While
cutting travel costs has been one of the main
reasons for government video conferencing, there
are still more benefits to this technology
besides cost reduction alone. Here are the ways
in which government can benefit from video
conferencing
Top 10 Reasons Why Conferencing
The Government
Should
Adopt
Video
1. Work-Life Balance Perhaps one of the main
important benefits that video c onferenc ing
offers to the government is the ability to
improve the work life balance. Video conferencing
for government allows individuals to work from
home and still manage to connect with their teams
and co-workers. This kind of remote work
environment usually elevates quality of life.
How? The remote work environment reduces the
work-induced stress, it allows staff members more
flexibility to deal with personal or family
issues (while still remaining connected), and
also saves valuable money (and time) spent
commuting. Healthy
2
  • work life balance improves morale, job loyalty
    and performance making it a good investment from
    both the employees' and organizational
    perspective.
  • ezTalks Meetings is among of the best video
    conferencing solutions in the market that
    enhances work-life balance. The professional
    features makes it stand out from the other video
    conferencing
  • solutions. Based on its crystal-clear audio
    quality and ultra-high-definition video, ezTalks
    Meetings provides governments with a real video
    conferencing experience. This makes it easier to
    have virtual
  • meetings with partners and colleagues around the
    globe.
  • Better collaboration
  • Government video conferencing allows workers to
    collaborate with one another seamlessly and
    securely. An increased number of government
    employees are in the fields, serving citizens
    directly, going about to combat crisis
    situations, tracking the progress of their
    regions or attending important meetings. This
    out-of-office nature of their job requires them
    to have an effective system that they can use to
    collaborate with other teams on-the-fly.
  • Since telepres enc e and HD videoconferencing can
    replicate the face-to-face meetings effectively,
    government agencies located across the country
    and even abroad can collaborate easily in
    real-time, from any place where Internet
    connection exists.
  • Efficient Use of Man Hours
  • Traveling, commuting and schedule difficulties
    usually cost more as compared to direct capital.
    In addition, they also create additional costs in
    other ways, most especially in terms of the
    man-hours one of the most important resources
    for the government. A bailiff who's transferring
    a prisoner to a given meeting or even a lawyer
    charging for his/her time to travel are certainly
    entitled to a certain amount of compensation.
    However, what if there wasn't any need to spend
    time travelling, and simply clock in
  • when a meeting starts? This reduction in travel
    costs saves money making it one of the most
    important benefits of video conferencing for
    government.
  • Better public interactions
  • Government video conferencing has bridged the gap
    between the rulers and the ruled. With video
    conferencing, public sectors representatives are
    now able to communicate directly with the public,
    answer their questions and also explain their own
    stands. This will certainly work well to sort out
    mass grievances.
  • Cost-effective legal processes
  • Incorporating videoconferencing in the justice
    system allows the government to save a
    significant amount of the taxpayer's money. Using
    video conferencing can eliminate the need for
    transporting inmates from the prison to the
    courthouse during trials. In addition, public
    defenders can also communicate efficiently with
    their customers on matters like inmate bail
    applications, hearings and several other
    nominated court matters, without necessarily
    having to travel.

3
  • Citizen-Facing Communication
  • Interactive government video conferencing does
    not t just offer benefits in regard to
    inter-office communications, or the mobile c
    ollaborat ions in between government employees.
    It is also a very important tool for involvement
    of citizens. Town hall meetings and several other
    public events usually suffer from low attendance
    which in turn results into subpar citizen
    engagement. Video conferencing for government
    makes it possible for these citizens to
    participate in a dialogue with their government
    representatives and in turn make their voices
    known, anywhere, any time.
  • Improved work environment
  • Since most government sectors are accepting
    enterprise mobility, work from home and remote
    working cultures are coming in as well. Workers
    can nowadays collaborate with their work mates or
    teams even from homes. This latest development
    has controlled work-stress while still helping
    them to have a good life transforming workers
    into happy employees.
  • First response and public safety communications
  • Video c ommunic ations usually help to improve
    the emergency response times. Moreover, it allows
    teams to make quick operational decisions during
    the critical situations, including critical needs
    assessment, crisis communications, preparedness
    and response training, emergency management, and
    ensuring the safety of citizens during an
    emergency.
  • Mobility and Flexibility
  • Mobility and flexibility more so as a wide
    variety of mobile v ideo c onferenc ing softw are
    become availableis a big plus as well. No longer
    does a meeting have to be delayed as a result of
    travel and time restrictions that are imposed on
    in-person conferencing solutions. No longer can a
    key player be excluded from contributing his/her
    knowledge due to a conflicting schedule or
    geographical distance. The increased mobility and
    flexibility has made video conferencing for
    government to become a necessity.
  • Increased inter-departmental collaboration
  • Departments in the private sector usually have
    distinct roles that could be interrelated yet
    they have different operational regions.
    Increased collaboration among government
    departments has only been possible via video
    conferencing. Each and every department is
    nowadays aware of the progress of projects and
    the roles of associates involved.
  • Conclusion
  • Just like the private sector, government
    organizations are also faced with making better
    management decisions, faster, and with few
    resources. With trends such as BYOD and remote
    work making rapid inroads into the public sector
    workplaces, collaboration nowadays needs to
    happen far beyond the 4 walls of a traditional
    conference room. Government video conferencing
    can certainly take care of all these requirements
    while still reducing the overall costs of
    operation.
  • From https //www.e ztalks .com/vide o-confe re
    nce /10-re as ons -why-gove rnme nt -s houl d-a
    dopt-vide o-confere ncing.html
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