7 Factors to Consider While Choosing a Perfect Conference Venue

1
Top Factors to Consider While Choosing a Perfect
Conference Venue

• BookEventz is India's first Party Venue and
  Banquet Booking platform, which provides one stop
  solution to all event services.
• Choose from 5000 venues, caterers, DJ's, Makeup
  artist, Photographers and other professionals for
  Birthday parties, Anniversary parties,
  Conferences, Team parties, Team meetings,
  Weddings, Baby shower, cocktail party, social
  gatherings and many more. We have served over
  30,000 event booking in last 3 years.

2
Location

• This is the most important factor considering the
  nature and status of the target audience to be
  attending the conference. If majority of your
  attendees are local, try searching for a venue
  which is around and doesnt require a lot of time
  to commute to. Also, next important thing is its
  distance from the easiest and nearest available
  public transportation (railway,bus,metro,airport,e
  tc.). This will give you an idea of who would
  most likely attend and who wont.

3
Capacity

• You need to choose a venue considering the number
  of people attending your conference. It shouldnt
  be too huge or too tiny to fit in all. While
  finalizing the venue, consider extra estimated
  head count to be on a safer side. For this, you
  need to have a planned guest list.

4
Equipment and Technology

• Is the venue equipped with technology that you
  would require in the conference? You wouldnt
  like an important speaker to be disrupted by a
  non-functional microphone or audio visual setup
  in the middle of his speech or presentation.
  Check if their speakers are loud enough to be
  audible by the last person sitting in the room.
  Good quality equipment will maintain an
  uninterrupted flow during a conference.

5
Catering

• After a long session, everyone requires a tasty
  meal to replenish their energy and enthusiasm to
  keep functioning for the day. Check out the
  options provided by the venue. Ask if they can
  entertain special guest requests like low fat, no
  gluten, Jain food, etc. If the menu isnt
  appealing to you, then opt for outside Caterer
  (if the venue allows). But make sure, to organize
  a caterer who will maintain the whole conference
  mood.

6
Price Value

• he best way to determine a decent value to the
  price is to compare the prices of the venues
  providing you similar facilities. If the venue
  you want to finalize is slightly over-changing,
  then reason it and after getting a satisfactory
  answer, you can happily finalize it.

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• For more information visit http//www.bookeventz
  .com
• Business Details
• Contact Person Shriti Chhajed
• Business Name BookEventZ
• Business Address - A 303-304 Mittal Commercia,
  Asan Pada Road,Marol Village, Andheri
  East, Mumbai 400059
•  Phone Number 9967581110
• Email info_at_bookeventz.com