10 Fundamental Elements for Planning a Wedding Like an Event Expert

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10 Fundamental Elements for Planning a Wedding
Like an Event Expert
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Wedding is one of the most important days in any
couples lives. From engagement photos, to making
checklists and choosing your wedding party, there
are lots of items that need to be planned out
until you say those two special words I Do.
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Heres a stress-free tips in planning your
wedding like an event expert.
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1. Set a Budget, and Stick To It
Make a budget and stick to it. If you think you
may have wish list items that will pop up
closer to the time of the wedding, add those
items in with your set budget from the very
beginning. Aim to never exceed the set amount you
have budgeted for from day one.
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2. Create a Timeline
Besides the budget, timeline is the most
important part of planning a wedding as an event
expert. Develop a reasonable timeline, fit to
your schedule, and map out due dates on a
calendar. Depending on the timing of the wedding,
you will want to ensure you have enough time to
plan and insert orders that can take more time
than others.
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2. Create a Timeline
3. Find Event Tools Fit For You
Some planners prefer to work in excel, while
others prefer the old school method of writing
out every expense paid for an event its up to
you, but be sure to track all expenses at the end
of the day to help make your planning efforts run
smoothly!
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2. Create a Timeline
4. Choose the Important Details
Its time to figure out the most important
details of all. The size of the wedding will
determine more from a budget perspective, so
first, create a guest list and stick to it as
close as possible. Once you have completed the
list, move on to selecting a venue, wedding date
and theme. The process for selecting the venue is
very similar to selecting event venues for other
types of events.
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2. Create a Timeline
5. Design with Quality
You may have several design resources you use for
events on a yearly basis, and if one comes to
mind for a wedding, be sure to reach out and ask
for their help to design signs, invitations,
programs and save the dates! Theres nothing more
special than a custom, creative wedding set with
a unique twist showing off the style and
character of the happy couple!
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2. Create a Timeline
6. Vendors are Your Golden Ticket
Be diligent when hiring vendors. Find references
for all of your vendors, and create a spreadsheet
with contact info, and a back-up contact for all
vendors. As a rule of thumb, always remember
vendors are just the same as any tradeshow or
corporate event vendor, but in this case, they
may be a DJ, food and beverage caterer, lighting
and décor or photo booth company, flower shop, or
wedding dress boutique.
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2. Create a Timeline
7. Its all About Customer Service
No matter what event is being planned, event
experts always go out of their way to guarantee
amazing service. One thing to keep in mind as you
are planning a wedding is to go the extra mile
for anyone and everyone involved in the wedding.
Use your gift vendors and personalize party
favors for all of the gifts, find special gifts
for the wedding family you can customize just for
them that they will cherish forever, and create
welcome bags for the wedding guests to drop off
at the preferred wedding hotel of choice.
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8. Take Time For You
Sometimes even wedding event planners in the role
of bride or groom need some RR on the day of
their wedding! One great way to make sure youre
focused on you, is to hire a day-of coordinator
who can simply pick up right where you left off
in your amazing planning! As an event
professional, they will be blown away by your
checklists and vendor sheets, which will come in
handy on the day of your wedding. There are lots
of smaller wedding event companies who provide
day-of planning services for an affordable cost.
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9. Anticipate Challenges
Day-of logistics can and do sometimes get
overlooked, so as the wedding event planner be
sure to triple check your checklist no matter
what. So many little items tend to appear on the
wedding day you may not expect, such as broken
zippers on dresses, missing centerpieces, not
knowing where a vendor should be located at the
venue, etc. Keep your cool at all times, and have
a back-up plan to your back-up plan.
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9. Anticipate Challenges
10. Soak It All In
Take a few minutes to relax, and enjoy the
accomplishment of planning an emotional and
fun-filled memory in your lives. Remember all
events take a huge amount of time, sweat and work
to be pulled off, but weddings are events of a
different nature. They take months, sometimes
years to pull together, and being able to soak
all of your hard work in will feel amazing.
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9. Anticipate Challenges
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