Top 5 Tips for Running Effective Meetings - PowerPoint PPT Presentation


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Top 5 Tips for Running Effective Meetings


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Title: Top 5 Tips for Running Effective Meetings

Drowsy and distracted, employees sitting around a
conference room regardless of managers
passionate marketing strategy for the coming
month (see the picture below). Ironically, the
traditional meeting used to brainstorm or
overcome challenges should have become the top
killer that reduces work efficiency in the office.
Therefore, here comes the era of video
conferencing! It enhances attendees sense of
participation by advancing the traditional
one-to-many conference mode to one-to-one, which
makes meeting much more productive. In the
following, Id like to list 5 useful tips for
you to conduct effective meetings. Tip 1
Choose Trustworthy Video Conferencing
Software First of all, you must pick up
all-round software that makes online meeting
available, stable as well as in high quality.
ezTalks is just a well-received one based on best
video conferencing software. It offers you a
supreme video conferencing experience with HD
video and seamless audio guaranteeing clearer
facial expression and better eye contact
communication, which focuses everyones attention
on the conference itself.
Tip 2 Notify Attendees of an Upcoming Meeting in
Advance Remember that never notify a meeting at
short notice unless its urgent. Unexpected
meetings would disrupt productivity and reduce
work efficiency as employees usually plan their
work ahead of time. Hence, schedule online
meeting and send email invitation with meeting
subject in advance is necessary since it leaves
sufficient time for attendees to make full
preparation. Namely, your meeting will be more
productive. Tip 3 Share Files Online for
Effective Discussion Share relevant meeting
material online and ask attendees to read
together rather than individually. All too
often, attendees get distracted from thinking
over a written proposal. By contrast, discussing
and annotating the material while viewing it
together on the screen is a perfect way to
attract attention.
Tip 4 Record Online Meeting in Video and
Audio Set video conferencing software to
automatically record online meeting. As you may
have noticed, there must be one taking the
minutes in traditional meetings for future
review. Though its pardonable to miss one point
or two, inaccurately conveying information to
absentees may result in huge mistakes. Then
recording online meeting from beginning to end
would guarantee that youll be well informed of
everything! FYI, ezTalks records online meeting
in video and audio by default. Tip 5 Utilize
Whiteboard to Jot down Ideas Take advantage of
whiteboard to draw out or jot down ideas
concisely. As Tip 2 points out, attendees whore
fully prepared would come up with creative ideas
as soon as the online meeting starts. All you
need is to quickly record their thoughts without
interrupting them and whiteboard can help you
well with that especially in fierce brainstorm.
Of course, above-mentioned 5 tips are far from
enough to make your meetings attractive and
productive. For more information, please click
Tips for Better Online Meetings.