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Get Your Team to Start Using E signatures without Hassle

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Nobody likes change, this may be especially true in a work context because we all have our ‘own way’ of doing things. Recently, a new member of staff came on board in my company. He was really enthusiastic and wanted us all to start using some new communication tools that he’d found useful in his last company. That mix of enthusiasm, new boy and new tools, resulted in a less than enthusiastic reception – PowerPoint PPT presentation

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Title: Get Your Team to Start Using E signatures without Hassle


1
Get Your Team to Start Using E signatures without
Hassle
2
  • Procrastinators of the world uniteeventually
  • Nobody likes change, this may be especially true
    in a work context because we all have our own
    way of doing things. Recently, a new member of
    staff came on board in my company. He was really
    enthusiastic and wanted us all to start using
    some new communication tools that hed found
    useful in his last company. That mix of
    enthusiasm, new boy and new tools, resulted in a
    less than enthusiastic reception. Everyone sighed
    and bitched, and told him to, shove his new toys
    where the sun dont shine. Maybe more nicely
    than that, but ultimately, thats how we all
    reacted to his proposed changes. Of course, in
    the end, he was totally right, and after much
    whining and complaining and general push back, we
    all came on board and havent looked back since
    communications, between the remote workers, have
    improved massively.
  • Why do we react like this? I know the story above
    isnt anything unusual, there are even people
    studying the phenomena and doing PhDs in the
    reasons why people resist change, especially
    technological change. A report by MIT Sloan
    Management review into people embracing digital
    technologies, found that even though 78 of
    people believe that digital technologies can make
    major positive changes to a business, there was
    little urgency about actually making the change.

3
It is like people want to do it, know they really
should, but cant be bothered with the
hassle. Know your type and make it happen But as
we all know, some areas of our business need
change and this is positive being good for
business, and good for us as individuals and
workers. E signatures platforms are one type of
digital technology that is actually a positive
force for change in the workplace. Not just for
large companies, but for small ones and solo
freelancers too. Online document signing, which
is what e signature technology allows you to do,
makes online processes Easier  you dont have
to print documents out to sign them, its all
done onlineMore secure  you can use digital
technology to make sure that once a document is
signed, no one comes in and makes sneaky
changes Automated  makes things more automated,
those process woes are removed no more losing
signed documents, no more hassling people to
remind them to sign So if its so good for us we
need to find ways to make it happen. Out of all
of this procrastination and resistance we need to
understand what and who we are dealing with.
4
Once you know what you are dealing with, you can
deal with it. The types of people who push back
can be loosely broken down into the following
categories (although you may have personal
experience of outliers within this too)
5
The I just dont have the time to learn how to
do it person They are good employees, who are
conscientious, but already feel that they have
enough on their plate and dont want to spend the
time learning new stuff. The technophobe They
are true luddites and are happy with the
non-digital version of any given process. In
fact, they can be quite negative and bring lots
of others with them on a negative journey a bit
like the luddites anti-technology movement of the
18th century. The I could do it, but I dont
want to person They are possibly the most
difficult of all to deal with as they are usually
quite tech savvy, but also frightened of change
as it may show some weaknesses in their position
as brain box The scaredy cat Some people just
dont like change because it scares them.
Sometimes the fear comes from being worried that
the new tool wont work, or will make more
work. Several of these types of attitude are
understandable. In recent years there has been a
tendency for technology to be tech for techs
sake and not serve any real purpose.
6
But with truly useful technology, or as I like to
call it true tech, such as e signature
solutions, this isnt the case. Technology that
serves a true purpose and actually improves the
workflow patterns that people are used to, and is
a natural fit, has a different outcome once you
introduce it. Taking it from that first
introduction to true love The best way to show
your team how to start using e signature
technology is to look at the steps to success
that you can use as a basis for change
acceptance, not change resistance. Ill use the
ApproveMe WP E signature platform as a guide to
how to get your team on board with the idea of
using e signatures Step 1 Resistance is
useless Identify the type of resistor you
have in your team and counter them directly. So
for example, the person who is just too busy to
learn how to use e signatures, needs to
understand that they only require a few clicks to
sign documents online, and in fact, are easier to
use than the normal hard copy signature process.
WP E signature for example, works as a plugin
directly from your own WordPress website. Your
team can just go in, find the contract which is
securely held on your own website, open it up,
and click to sign.
7
Its best when dealing with resistance of the
scardy cat and too busy variety, to focus on
the ease of use of the solution. Dont overload
the first introduction with technical detail it
simply doesnt matter that you have the use of
audit trails, and the security of digital
certificates and encryption underlying the
platform the people actually using the system,
will likely never need to know about these
features. Step 2 Dealing with the
naysayers People who are interested in
technology or who work in that area, will likely
have many questions about the details of how the
solution works. This is good, but dont allow
them to muddy the waters that youve already
cleared with those concerned about the difficulty
of using an e signature solution. You will
already have shown how easy it is to use for end
users, so if anyone wants to know the ins and
outs of a solution, then give out details on a
need to know basis. In this way you dont
overwhelm your general users, but keep your
techie users happy. Also, be prepared for
technical users to ask tricky questions.
ApproveMe has a Frequently Asked Questions (FAQ)
section which you can use to prepare responses.
(Head down to the bottom of the page for more 
8
One useful trick that some team managers utilize,
is to get their naysayers on board at the outset
and use them as part of the introduction of the
new technology, even offering training sessions
to other team members. Delegation, when done
well, is a wonderful thing. Step 3 Be
prepared Most good e signature solution vendors
will help you to sell your chosen e signature
solution to your team. You should be able to find
a variety of content about the features and
benefits of the solution on their website.
ApproveMe, for example, have a section that shows
you what the features of the solution are in a
very straightforward way. Keeping it simple and
tailoring it to the main uses of your team, will
show them why youve made the choice in using e
signatures. Step 4 Let them play People love
to play as Pokemon Go has just proven. Setup
test documents and let your team members perform
online document signing to see for themselves how
easy it is to use, and how it really does reduce
their workload and improve productivity.
9
This is a great time to bring on board those tech
savvy users to coordinate playtime and turn it
into a training exercise. Step 5 All the world
needs now, is love, love, love By now, if youve
chosen a simple to use, integrated e signature
solution, like ApproveMes WP e signature plugin,
you should have the individual types within
your team onboard with your choice. They may
still have the odd question, but your preparation
done in step 3 should help resolve those last
queries. Your team should become enthusiasts,
experts in the use of online document signing. By
the time they have gotten to this step, the no
time to fit it in person will see it saves them
time, the technophobe will feel confident, the
tech savvy will be your greatest advocate, and
the scaredy cat will be a lion of change.
. Whichever category your team members come
into, they will find out that e signature
platforms make the workplace a better, simpler
and more productive place to be. Article
Resource https//www.approveme.com/e-signature/e
-signatures-without-hassle/
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