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10 Tips to make your presentation more effective, professional and successful!!

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Here we will discuss few tips and fundamentals that will make your presentation more effective, impressive and professional avoiding most common, obvious and “invisible awful” errors!! – PowerPoint PPT presentation

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Title: 10 Tips to make your presentation more effective, professional and successful!!


1
10 Tips to make your presentation more effective,
professional and successful!!
www.semaphore-software.com

Presenter Notes
10 Tips to make your presentation more effective,
professional and successful!!

2
Good Presentation First Represents Your Idea On
Your Behalf And then Represents You
Presentation This word is not new, even for a
school going student now. Revolutionary progress
of various office applications like MS-Office and
Open Office has made this word more popular. It
has got the importance as an essential element
like other important skills, for an institution.
Presentation helps you to represent your idea,
product or view very easily and effectively.
Short and to the point presentation successfully
passes pinpoint message to the audience, which
may be a notable reason for closing the deal or
sale! There are some factors responsible for the
success of a presentation. Application doesnt
matter here, but skill of creating effective
presentation matters!! A presentation greatly
helps to visualize complicated concepts or focus
attention on a subject. On the other side, a
poor presentation or presentation having too much
animation, colors, non-readable text, fast
colored text or titles, pictures etc. can
distract and irritate the audience. Despite the
best idea and beneficial proposal represented in
it, one can lose attention due to such
presentation.
www.semaphore-software.com

Presenter Notes
Presentation

3
Here well discuss few tips and fundamentals that
will make your presentation more effective,
impressive and professional avoiding most common,
obvious and invisible awful errors!!

Design, Lay-out and Background
Compose Slides
Manage Consistency
Proper Contrast
K.I.S.S.
Weight Your Key Message
Usage of Symbols and Images
Multimedia Objects and Special Effects
Study and Think about the Audience
Practice
www.semaphore-software.com

Presenter Notes
few tips and fundamentals of MS PowerPoint

4
Design, Lay-out and Background Design of the
slide is the most important part of each
presentation. It must me elegant, decent and most
of the times represent the key concept/idea.
Proper lay out creates proper thrill. It helps to
manage and prepare slides by dividing the matter
in various pieces like Text, Clip-Art, Word-Art,
Charts, Table etc. Background should be light or
in proper contrast of the text colors.
www.semaphore-software.com

Presenter Notes
Design, Lay-out and Background

5
Compose Slides This is a very crucial part of
the presentation preparation. Choose proper font
and size. Never choose heavy, curved and very
thin fonts. Font should have sharp and proper
spacing that reader can easily recognize. Its
size should be medium or in proportionate to the
key messages font size.
www.semaphore-software.com

Presenter Notes
Compose Slides

6
  • Never copy directly from available sources.
    Just read the content for reference only. Write
    the content according to your ideology. Your
    original thoughts will make you more comfortable
    during the presentation.
  • Arrange your text with proper spacing, allowing
    you to represent your key message properly. There
    should be enough space surrounding the key
    message. It may be a picture, chart, Table or
    anything. Also keep in mind that this part also
    should not restrict the other text.
  • Have you ever observed successful and popular
    books? Their cover-page also plays an important
    role in attracting the readers. Similarly your
    presentation must have impressive title slide
    with proper and cluing subtitle.
  • Many Presentation Experts suggest 5/5/5 rule.
  • Try to maintain a line of text with minimum 5
    or maximum 6 words in case of the end of
    sentence.
  • Place appropriate word at the end of the
    sentence. Adjust text/word accordingly. Replace
    proper synonym for words if required.
  • There should not be more than 5 lines of
    texts per slide
  • There should not be more than 5 slides in a
    row having descriptive texts

www.semaphore-software.com

Presenter Notes
Compose Slides

7
Manage Consistency Manage color, slide design
and font consistency through-out the
presentation. Create or use the theme that makes
your idea more clear and helps you to represent
it easily. Theme based presentation leaves long
lasting impression. Never import the whole slides
from different sources. This may distort the
theme of the presentation. You may use company
logo, highlight titles and/or headers to make
them noticeable. But dont overload slide with
these elements or presentation with such slides.
www.semaphore-software.com

Presenter Notes
Manage Consistency

8
Proper Contrast Life is full of vivid colors.
But here, this will not work!! Yes! Without
colors, presentation wont work, but it is also
true that a lot of colors may irritate the
audience or shatter a presentation. Use proper
contrast for every slide, considering the key
message. Black text on White background is the
best contrast but it is boring and the most used
colors. The same problem is there with the White
foreground and Black background. So, choose
proper background and foreground (text) color.
www.semaphore-software.com

Presenter Notes
Proper Contrast

9
Here are some examples of various contrast
colors. It is strongly recommended that you check
and verify the contrast before putting it in the
live presentation. It may look good on the
computer screen, but may not look proper on a big
screen. Carefully used contrast helps to
highlight the key message properly. Annoying
color contrast not only weakens the message but
also bores the audience.
www.semaphore-software.com
10
KISS Keep It Straight and Simple!! Presentation
Experts have introduced this attractive
abbreviation to explain the importance of
simplicity. As discussed earlier, never write
full/lengthy sentences. Write only key words.
This will look professional and also help you to
remember the discussion content. Dont read all
the words in a line. Audience can read it too.
Presentation slides are only for your support,
not replacement to your discussion. Talk freely,
because audience will be attentive to you only if
they hear something new and interesting.
www.semaphore-software.com

Presenter Notes
K.I.S.S.

11
Weight Your Key Message Key message is the
message that says everything about the
presentation in short and leaves a long lasting
impression to the audience. Key message is the
most important element of the whole presentation.
It must be short and easy to understand accept.
To express the key message effectively, you
should highlight the required/main points/words
properly in all the slides, which can form a
message. It also doesnt mean that you decorate
slides with excessive formatting and objects.
www.semaphore-software.com

Presenter Notes
Weight Your Key Message

12
Usage of Symbols and Images One picture says
thousand words. This proverb exactly works here.
Use meaningful pictures/symbols with the text.
Observe the below two slides. A picture helps to
clarify and convey the real message to the
readers. Do not decorate the slide with too many
pictures. Use pictures to just indicate and
convey the real meaning. There are tons of images
available on the internet. But be careful of the
copyrights, if the presentation is for the
Government or public.
www.semaphore-software.com

Presenter Notes
Usage of Symbols and Images

13
www.semaphore-software.com

Presenter Notes
Simple Vs Pictorial Presentation

14
Multimedia Objects and Special Effects Video
Clips, Audio Clips and various Animation effects
are a powerful tool to convey the key message in
a much better way. But do not overload the slides
with too many effects. Use animations to create
and maintain the thrill of the audience. E.g.
there are five points in a slide. You can use an
animation that will let each line fly-in
one-by-one, as you present them. This will allow
audience to read and think. If you dont do this,
there are chances that a question related to the
next slide topic will be raised during
explanation of the current slide! Proper
animation/effect increases understand ability and
makes the presentation more professional.
www.semaphore-software.com

Presenter Notes
Multimedia Objects and Special Effects

15
  • Study and Think about the Audience
  • Audience is very important to make the
    presentation effective and successful. Consider
    the below questions about the audience
  • Who is going to view the presentation?
  • On which subject the presentation is going to be
    shown?
  • What do they know? What do they want to know?
  • How they have represented their requirement and
    studied?
  • What will they expect from you?
  • What is the main focus of the audience?
  • Which matter will keep them thrilled through-out
    the presentation?

www.semaphore-software.com

Presenter Notes
Study and Think about the Audience

16
E.g. a presentation on Country Economics will
be different for the school students and for the
professionals. Lower or higher level of
discussion may zone out the audience or bore them.
www.semaphore-software.com

Presenter Notes
Study and Think about the Audience

17
Practice Practice makes a man perfect. A
healthy discussion will make you more confident
and help you to keep your audience attentive
throughout the presentation. The presentation
will get more improved, as you practice. You will
get unique ideas to represent the topic
dynamically. You can even include suitable
examples and authentic figures wherever required.
Practice will help you to improve your speech
tempo. Neither speak too slow nor too fast. Talk
freely with proper gestures and maintain body
language etiquette. Keep eye contact with the
audience and wisely answer their questions raised
during the discussion. Just like a film,
presentation too needs to be ended with Thank
You!
www.semaphore-software.com

Presenter Notes
Practice

18
Media Contact Silver Touch Technologies
Ltd Phone 1 201-299-3668 E-mail
info_at_silvertouch.com Thank You
www.semaphore-software.com

Presenter Notes
SilverTouch Technologies Ltd
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