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Quickbooks Online Hosting

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The internet-based accounting programs run on Intuit's web servers and can be accessed from any location that has an internet connection and a web browser. However, QuickBooks Online Basic and Online Plus are not the same programs as the QuickBooks desktop edition software such as QuickBooks Simple Start, Pro, Premier, and Enterprise. – PowerPoint PPT presentation

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Title: Quickbooks Online Hosting


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QuickBooks Online Hosting
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  • Small service business bookkeepers and
    accountants with simple bookkeeping/accounting
    needs may consider using QuickBooks Online Basic
    or Online Plus. The internet-based accounting
    programs run on Intuit's web servers and can be
    accessed from any location that has an internet
    connection and a web browser. However, QuickBooks
    Online Basic and Online Plus are not the same
    programs as the QuickBooks desktop edition
    software such as QuickBooks Simple Start, Pro,
    Premier, and Enterprise. The Online programs
    offer different features and capabilities. Thus,
    some bookkeepers/accountants may find the
    programs more appealing than others.

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  • The software is easy to set up. Companies can
    subscribe to the service by completing an online
    interview that takes approximately 10 minutes.
  • Users need nothing more than an internet
    connection and a web browser to access the
    service. Because QuickBooks Online is hosted and
    managed by Intuit on its servers, users do not
    need special internal information technology
    resources.
  • Users can access the service from anywhere and at
    any time. Users also can grant access to public
    bookkeepers/accountants or trusted employees at
    remote locations.
  • Online Basic allows access to one user and a
    public bookkeeper/accountant. Online Plus allows
    access to three users and a public
    bookkeeper/accountant. Up to 25 users can be
    added for an additional cost.
  • Users enter data directly into the accounting
    system, thus eliminating the delays and
    inaccuracies caused by sending data back to the
    public bookkeeper/accountant for review.
  • Users do not have to be concerned with upgrades
    or system backups. Because the software resides
    on Intuit's servers, it is always the latest
    version available. Also, Intuit's server files
    are backed up daily, and the backups are moved to
    a remote location. Thus, the data is safeguarded
    in the event of a fire or other disaster.

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  • Many of the features available in QuickBooks are
    not available in QuickBooks Online. QuickBooks
    Online currently does not provide purchase orders
    or inventory tracking. Reports and graphs are
    available, but not as many as in QuickBooks
    desktop-based. Report customization also is
    somewhat limited in QuickBooks Online.
  • Heavy internet traffic may slow down service
    response time, and servers may be down,
    preventing access to company data. (However,
    Intuit tries to notify users in advance for
    scheduled maintenance downtime. Also, Intuit's
    servers are connected to backup generators to
    protect against power failures.)
  • Company data cannot be accessed if the user's
    internet connection is down.
  • Users may not have fast enough internet
    connections to efficiently use the service for
    their basic accounting system. (Intuit recommends
    a persistent, high-speed internet connection such
    as DSL, a cable modem, or T1 line.)
  • While every reasonable precaution has been taken
    to protect the privacy of company data, there is
    always the possibility that a malicious hacker
    could break through Intuit's security
    configuration and access accounting data.

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  • Because it lacks many of the features of
    QuickBooks, QuickBooks Online works best for
    service companies with relatively simple
    bookkeeping/accounting needs (i.e., those who do
    not need estimates, online bill payment, or
    inventory tracking). Even then, those companies
    may not see significant benefits from the
    software unless they wish to give
    bookkeepers/accountants or employees in remote
    locations access to their bookkeeping/accounting
    records (Online Plus only). Generally, users who
    want a more full-featured bookkeeping/accounting
    program to create estimates, perform job costing,
    track inventory and purchase orders, or integrate
    with Microsoft Word and Outlook should use
    QuickBooks rather than QuickBooks Online.
  • Those who are unsure about using QuickBooks
    Online can try the software for free for 30 days.
    During the free-trial period, users can view a
    sample company, try various features, and change
    and view reports. Alternatively, users can enter
    their own company information and begin using
    QuickBooks Online.

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  • Invoice/Sales Receipt Automation  While DT has
    memorized transactions, they still have to be
    sent to the customer manually. QBOs
    counterparts, recurring transactions, can be set
    up to be emailed automatically to the customer
    and the QBO user/owner can be copied on each one.
    All of my monthly clients are set up this way. We
    establish the fee, they sign the engagement
    letter and credit card authorization form, then
    each month on the first, a Sales Receipt is
    created, the card is charged and both the client
    and myself are sent a copy.
  • Delayed customer charges/billing  DT has
    unbilled time and expenses, but again, the user
    still has to manually go in and bill the customer
    for them. In QBO, you can turn on a preference to
    tell QBO to do this automatically either any
    time activity is assigned, daily, weekly, monthly
    or yearly. QBO can remind the user to do it or
    automatically create an invoice for the unbilled
    time and expenses and depending on your
    preference, either tell the user via a message on
    the home page or not tell the user.
  • Activity Log  one of my favorites! DT has the
    Audit Trail, which tells us when a transaction
    was created, modified, or deleted. QBO, does this
    this better. The activity log shows when a user
    logs in, logs out, edits a customer, vendor,
    item, account. It shows when a third party add on
    accesses the data, when bank transactions are
    downloaded and when those transactions are
    matched or added to registered. I use this to
    track my time and have been able to use it to
    determine employee fraud on 3 different occasions
    for clients.

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The Advantages of Online and Desktop QuickBooks
Versions
Online
Online Access to All Files and Features Free Trial Period of 30 Days Easier to Set Up and Navigate Mobile Access Included Unlimited Customer Service Included for Free Free Software Upgrades
Desktop
Does Not Require an Internet Connection to Access Your Books 60-Day Money Back Guarantee Bookkeeping Data is Available Forever  No Monthly Fees More Bookkeeping Features More Reporting Tools
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Thank You
  • About us
  • Call 1-801-429-9675
  • E-mailsupport_at_elucentra.comsales_at_elucentra.com
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