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Project System Module Online Training

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www.saponlinetrainings.net - "SAP PROJECT SYSTEM" Online Training contact us:info@magnifictraining.com or +919052666559 By Real Time Experts from Hyderabad, Bangalore,India,USA,Canada,UK, Australia,South Africa. – PowerPoint PPT presentation

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Title: Project System Module Online Training


1

Projects System Module Online training
Contact address India 91-9052666559,040-699900
56 USA1-6786933994,1-6786933475 Mail
info_at_magnifictraining.com Website
www.magnifictraining.com
2
Project Identification
  • WHAT IS A PROJECT ?
  • Projects are tasks with special characteristics.
  • They are generally complex, unique, involve
    high degree of risk.
  • They have precise goals which are agreed as per
    Contract.
  • They are limited in duration and are cost and
    capacity intensive.
  • They are subject to definite set of quality
    requirements.
  • They are mostly of strategic importance for
    Client executing them.
  • PROJECTS IN MCGM PERSPECTIVE
  • Construction Works (Buildings / Bridges /
    Drainage System, etc).
  • One time Repair works.
  • Construction of Trenches.
  • Treatment of Ward level Departmental Projects
    is different in MCGM SAP Process.

3
Dept. Level Projects
  • DEPARTMENTAL PROJECT
  • Project Criteria
  • BOQ
  • MEASUREMENT BOOK
  • RUNNING BILLS
  • VALUE DURING PROJECT IS ACCOUNTED AS CWIP
    (CAPITAL WORK IN PROGRESS)

4
Ward Hospital Projects
  • WARD ?
  • NORMALLY ONLY CWC CONTRACTS
  • TRENCHING WO
  • HOSPITALS ?
  • CWC CONTRACTS
  • LARGE SUPPLY
  • INSTALLATION PROJECTS

EXCEPTIONS PURE PROCUREMENT OF STOCK OR ASSET
--------- PURE MAINTENANCE WORK OR AMC (HIRING OF
VEHICLES, REPAIR OF ACs) SMALL REPAIR WORKS
PATTY WORKS OF HOSPITAL

5
Project System Process
Project Structuring
Block Estimate
Detail Estimate
Project Budgeting
Work Order Process
Executed work details
Service Entry sheet
Payment Certification
Payment Processing
Period-End Process
Notification Process
6
Project Structuring
  • IDENTIFICATION OF PROJECT
  • CREATION OF PROJECT
  • IDENTIFICATION OF PROJECT DEFN.
  • (THE NEXT AVAILABLE NO.)
  • PROJECT DESCRIPTION
  • TYPE OF PROJECT
  • CAPITAL PROJECT
  • MAINTENANCE PROJECT
  • BUSINESS AREA
  • START DATE
  • LONG TEXT

7
Project Coding
  • PROJECT NUMBERING
  • THE 1ST 3 LETTERS IDENTIFIES THE RESPECTIVE
    DEPT.S AND WARDS.
  • THE NEXT 2 LETTERS ARE FOR THE SPECIFIC FISCAL
    YEARS
  • THE LAST 3 LETTERS ARE THE SERIAL NUMBER OF
    THE PROJECT
  • BUSINESS AREA
  • BUSINESS AREA SHOULD BE 2001, 2002, 2003, 1000,
    5000
  • IF BUSINESS AREA IS CUTTING ACROSS DIFFERENT
    ZONES ---1000
  • IF OUTSIDE CITY LIMIT-----------------------------
    ------------------------------5000
  • FOR WARD LEVEL THERE ARE RESPECTIVE BUSINESS AREAS

8
Project Coding Mask
9
Project coding
10
Project Builder
11
Project Creation
Nomenclature
Project Description
12
Proposed Project Definition
Next Available No. in Series
13
Project Profile
14
Basic Data for Project
15
Project Creation.
  • Project Structuring WBS Elements
  • The project is structured with multiple wbs
    elements at 2nd Level if
  • If the value of the project is more than Rs. 100
    Cr,
  • If sections of the projects are using different
    rebate percentages/charges.
  • If sections of the projects are using different
    budget allocations.

16
Accessing the Project
Put no. of required project
17
Creation Of WBS Elements
Click on WBS Element Overview
Level 1 WBS
Level 2 WBS
18
WBSe Parameters
G/L A/C, FA F
Cost center
19
Project Estimation
Block Estimate
Detail Estimate
  • Carrying out Block Estimate
  • Carrying out Detail Estimate per WBS element
    with Schedule items with measurement details

20
Project Estimation
21
Project Estimation..
GREY AREA
Summary
Detail of activity
22
Claim_Notification Process
23
Notification Process
24
Notification Process..
Details date , Time the concerned person.
25
Document Mgmt. System
26
DMS- In Project / WBS
Document
27
DMS-In Notification
28
Notification Process Business Workplace
Business Workplace
29
Business Workplace for Claim
30
Business Workplace for Claim..
Double Click to open
31
Business Workplace Inbox..
Save after giving comments
32
Business Workplace Forwarding
Login ID
33
Notification Process
34
EstimationDeviation
35
EstimationDeviation..
Quantity yet to get updated
Approval Still Pending
36
Business Workplace Inbox
Details of Deviation
37
Estimation after Approval
Notification No. after approval
38
Project Budgeting
  • Allocate Overall and Annual Budget for the
    Project
  • Check the fund, fund center and functional area
    for the Project WBS elements
  • Release the budget
  • Release the WBS elements

Project Budgeting
THE BUDGET WILL BE ALLOCATED BY THE
EE ------------------IN DEPT LEVEL AE-------------
------IN THE WARD LEVEL
THE BUDGET WILL BE RELEASED BY THE ACCOUNTS
OFFICER
39
Budget Allocation
  • Basis for Allocation
  • Budget Allocation is determined based on
    Following
  • Estimated Value of the Project
  • Contractors rebate (if applicable),
  • Water / Sewerage Ch/ Supervision Charges, etc.,
  • Contingencies (if applicable).
  • Budget for the respective Project will be booked
    in the Liability Register which shows outstanding
    liability.

40
Budget Allocation.. CJ30
Budgeted Amount to be Released
41
Budget Allocation.. CJ30
42
Liability Register ZPS_LBR
43
Liability Register..
44
Work Order Structure
  • WO STRUCTURES
  • AS MANY ITEMS ARE REQUIRED AS THERE ARE WBS
    ELEMENTS
  • QUANTITY ---- UNPAID,
  • EXT.SER.NO.------PAID UP TO 31ST MARCH
  • IF COMPLETE PAID QTY.------- PUT 0.001 IN
    QUANTITY COLUMN.

45
Work Order Structure..
  • T CODE----ME21N
  • TYPE------- PROJECT WORK ORDER(ZTPS)
  • PUT VENDOR CODE
  • ACCOUNTING ASSIGNMENT-------P
  • ITEM CATEGORY -------------------D
  • SHORT TEXT -----------------------WBS ELEMENT
  • MATERIAL CODE -------------------PROJECT WORK
  • PLANT
  • STORAGE LOCATION---------------0001
  • PURCHASING ORGANISATION-----MCGM
  • PURCHASE GROUP

46
Work Order Structure..ME21n
G/L A/C
47
Variation In Work Order
  • Project Work Orders
  • IF THERE ARE MORE THAN 1 WBS THE work order
    SHOULD HAVE AS MANY HEADER ITEMS AS WBS ELEMENTS
    , UNDER WHICH SERVICES ARE SPECIFIED.
  • This is to ensure that payment certificates
    are created properly ----as rebates / additional
    charges etc. Would be different for different
    WBSe elements.
  • FOR RELATED ADDITIONAL WO AS ARBITATION FEES,
    CONSULTATION FEES-----?
  • A SEPARATE WBS ELEMENT IS TO BE CREATED
  • WO --- WITH ACCOUNT ASSIGNED AS (P) WITH NO ITEM
    CATEGORY AS (D)
  • FOR LS CONTRACT -------------------------?
  • WO --- WITH ACCOUNT ASSIGNED AS (P) WITH NO ITEM
    CATEGORY AS (D)

48
Consultancy PO .. ME21n
49
PO Release .. ME29n
50
Work Order Printout.. ZPSWORD
51
Project Execution.. ZPSPRO
  • PHYSICAL PROGRESS
  • Enter date wise executed Quantities for various
    Activities.
  • You can enter executed quantities for the
    Activity for duration (from / to) also.
  • You can maintain text description for the entered
    executed quantity.
  • Once the executed quantities are saved it cannot
    be deleted

52
Project Execution..ZPSPRO
Executed Quantity
Details of Execution
53
Payment Certification
Service Entry Sheet..ML81n
Service Selection
54
Service Entry Sheet..ML81n
Services Selected
55
Release- Service Entry Sheet
  • T CODE----ML81N
  • THE SERVICE ENTRY SHEET WILL BE REALEASED BY THE
    HIGHER AUTHORITY
  • THE SERVICE ENTRY SHEET WILL BE RELEASED ONLY
    AFTER THERE IS SUFFICIENT BUDGET AVAILABLE IN
    BUDCON FOR THE GIVEN COMBINATION.

56
Release of Service Entry Sheet
Release Flag
57
Payment Certificate
  • T CODE----ZPSCERT
  • DEDUCTIONS
  • ADDITIONS
  • OTHER PROJECT COST
  • PRICE ESCLATION

58
Payment Certificate..ZPSCERT
59
Payment Certificate..ZPSCERT
  • Deductions
  • WCT
  • TDS
  • PENALTY
  • RECOVERY
  • ADHOC RECOVERY
  • DEFERRED PAYMENT
  • DIFFERENCE IN TAXES
  • LIQUIDATED DAMAGES

60
Payment Certificate..ZPSCERT
  • ADDITIONS
  • SERVICE TAX
  • EXCISE DUTY TAXES
  • TDS ON MOBILISATION ADVANCE RECOVERY
  • WITHHELD AMOUNT TO BE RELEASSED
  • OTHER PROJECT COST
  • SUPERVISION CHAGES
  • WATER TAXES
  • SEW. CHARGES
  • ESCLATION
  • PRICE
  • LABOUR CHARGES

61
Payment Certificate..ZPSCERT
62
Goods Receipt_MIGO
63
Payment Processing- MIRO
64
MIRO
65
MIRO
66
Reports on Work
  • BOQ Details ...PZSBOQ
  • Project Structure..CN41
  • PO History.. ME2J
  • Change History..ME2J
  • Budcon ..
  • Budcon report

67
Reports on Work
  • Total WO value on GL basis.. ME2J
  • Service Entry Sheet Ward Wise
  • Status Service Entry Sheet.. ML84
  • Status of WBS till date
  • Project Score Card
  • Project Cockpit

68
Project Cockpit
69
Project Score Card
70
REPORTS- VENDOR PO VALUE
71
Project Structure
72
Reports-PO Release status
73
PO-Released.. ME80FN
74


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