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Writing an Effective Proposal

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55 workshops scheduled, 30 CEP, 24 through proposal process. The Competition Looks Like... curriculum for each CEP workshop. Foundations of International ... – PowerPoint PPT presentation

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Title: Writing an Effective Proposal


1
Writing an Effective Proposal
2
Presenters 2008 Annual Conference Committee
Mell Bolen, BCA 2009 Conference Chair Pat
Willer University of South Carolina Content
Chair Deb Pierce Northern Illinois
University Conference Chair Designate
3
The Competition Looks Like….
  • 500-600 general session proposals, 50 accepted
  • 300 poster session proposals, 90 accepted
  • 55 workshops scheduled, 30 CEP, 24 through
    proposal process

4
Selection Process
  • Divided by audience
  • Read by KC Coordinators and review teams
  • Read by the ACC Executive Team
  • Specialized input
  • Content Chair and the ACC

5
Planners Perspectives
  • Understand conference planners perspectives
  • Recognize the importance of the conference
    context and theme
  • Connect with KC groups

6
Evidence of Quality
Depth of topic/Learning objectives Active
learning techniques Session organization Knowledg
eable/skilled presenters and facilitators Proposal
clarity and cohesiveness
7
Conference Audience
  • Think about the audience(s)
  • 30 non-US-based
  • 44 are not NAFSA members
  • 29 - 41 in the field 0 - 4 yrs, among
    membership 17 in the field 0 - 4 yrs
  • 18 - 20 are exhibitors
  • 47 are frontline professionals
  • 34 are managers

8
Formats
Evaluate the best format for your
topic Pre-conference Workshops General
sessions Seminars Posters
9
Audience members are Adults!
  • Active learning
  • Applies to critical skills, practical and useful
  • Expands knowledge of ideas, intellectually
    engaging
  • Not show and tell

10
Compelling topics
  • Content focus areas
  • Poster group themes
  • KC topics
  • Hot topics
  • Colleagues

11
Resources for Proposal Writers
  • Colleagues
  • Knowledge Communities
  • ACC members
  • Online
  • Call for Proposals (www.nafsa.org/proposals)
  • Guidelines for Proposal Writers
    (www.nafsa.org/proposals)
  • Guidebook for Content Leaders (www.nafsa.org/annua
    l_conference/ac08_proposers_expect)

12
Sessions Seminars
  • What can be covered in the time period?
  • Session length-normally 1 hr./15 minutes
  • Seminars are longer
  • Scope of topic broad and critical
  • Frequently invited or Global Partner
  • Format must support extended time
  • Recommend support from KC

13
Content Focus Areas
  • Content Focus Areas shape conference sessions
  • Advocacy
  • Internationalization
  • Theory, Research and Measurement
  • Global Issues and Politics
  • Social Responsibility

14
Content Focus Areas
  • Technology
  • Ethics
  • Personal and Professional Development
  • Other Innovative ideas that dont fit elsewhere

15
More Session Tips
  • Who are your presenters?
  • Diversity of institutions, regions, nations, are
    desired
  • Expertise of presenters is important in review
    process
  • Approval process for including government
    presenters

16
Make It Exciting
  • Will the style and format be exciting?
  • Interactive presentation is desired
  • Innovative use of technology is desired
  • Web or print resources are important
  • Title and abstract are critical

17
Think about What Worked!
  • What sessions worked for you this year?
  • Which ones were great? Why?
  • Which ones did you leave early or fall asleep?
    Why?
  • What was missing?

18
Types of Workshops
  • Core Education Program (CEP) Workshops
  • Conference-specific Workshops

19
CEP Workshops
  • Selected by the Training Coordination
    Subcommittee (TCS)
  • Standard curriculum for each CEP workshop
  • Foundations of International Education (FDN)
  • Professional Practice Workshops (PPW)

20
Conference-specific Workshops
  • Workshop proposals submitted through the
    conference Call for Proposals
  • Selected by the Annual Conference Committee (ACC)
  • Workshop materials developed by training team who
    submitted proposal

21
Workshop Characteristics
  • Length half-day or one-day formats
  • Content
  • In-depth
  • Skill-based learning
  • Multiple perspectives
  • Format flexible, interactive, presentation/discus
    sion
  • Fee in addition to conference registration

22
Appropriate Workshop Topics
  • Scope wide enough to justify length intensity
  • Relevance and impact significant
  • Workshop fee value to participant/institution
  • Topic distinct from PPW and FDN workshops
  • Target participants new to field or have new
    responsibilities

23
Workshop Proposal
  • Training design clear and stimulating
  • Method of instruction varied/interesting no
    talking heads
  • Learning objectives clearly identified
  • Added value clear to both ACC reviewers and
    potential participants
  • Workshop trainers selected to maximize expertise
    and reflect diversity

24
Reviewers Criteria
  • Topic clearly stated
  • Design/instruction well-articulated
  • Team emphasize mix, expertise in bios -
    incorporate local experts and resources
  • Audience appropriate and clearly indicated
  • Think marketing title and text describing
    proposal should have punch and style

25
Workshop Proposal Form
  • Review the full Call for Proposals at
    www.nafsa.org/proposals.
  • The full workshop proposal form is online at
    http//proposals.nafsa.org.

26
Workshop Proposal Details
  • Audience same choices as sessions
  • Abstract 25 words if selected, primary
    marketing tool
  • Description 100 words clarity
  • Learning Objectives what will people learn

27
Workshop Proposal Details
  • Budget Materials costs and reimbursements
  • AV equipment requests are difficult to change
    later
  • Topics and Learning Approaches address the
    talking heads phobia
  • Trainer limits 4-7 hour workshop, 4 trainers
    8-10 hour workshop, 5 trainers

28
Remember
  • Strive for institutional, geographic, national
    diversity
  • Keep members based outside the U.S. in mind
  • Study this years workshop offerings
  • Use NAFSA resources to help identify additional
    expertise put Professional Networks to work

29
Poster Points
  • Key Message
  • Think Visual
  • Place for Show and Tell
  • More Information on Handouts

30
Poster Proposal
Learning Objectives only 1 or 2 Method of
instruction describe visuals Title Key
marketing tool Presenter Expertise you bring to
share
31
Examples of Use of Space
32
Examples of Use of Space
33
Examples of Use of Space
34
Poster Fairs
  • Reviewing Credentials from Secondary School s for
    Recruitment and Admission
  • International Education Research
  • Intercultural Initiatives for Campus and
    Community
  • Study Abroad Resources Increasing Diversity
    Outreach, Enhancing Learning
  • Overseas Educational Advisors/Embassy Country
    Fair
  • Innovations in International Institutional
    Partnerships
  • Work, Internships and Volunteer Abroad
  • Campus and Curriculum Internationalization
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