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NORTHERN CAPE PROVINCE

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Title: NORTHERN CAPE PROVINCE


1
NORTHERN CAPE PROVINCE PRESENTATION TO THE
PORTFOLIO COMMITTEE 19 MAY 2006
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2
INTRODUCTION TO NORTHERN CAPE
  • Bordering the cold Atlantic Ocean, Northern Cape
    is a province of extremes the lowest and highest
    temperatures in the country, the lowest rainfall,
    the smallest population (2 of the total
    population of South Africa) and the lowest
    population density (2,0 persons per square
    kilometer compared to 375 people per square
    kilometer in Gauteng). But the surface area (361
    830 square kilometers) is the largest of the nine
    comprising 30 of the total area of the country
    (1 219 090 square kilometers).
  • 36 of the population are under the age of 15
    and 4 over the age of 65.
  • Approximately 79 of the entire adult population
    (aged 20 years and older) of Northern Cape do not
    have Standard 10.
  • 23 (almost 1 in every 4) of the black population
    in the Northern Cape have no formal education at
    all.

2
3
NORTHERN CAPE REG I ON
  • REGIONAL OFFICES
  • DISTRICT OFFICES
  • PROPOSED SERVICE POINTS
  • ONE STOP SERVICE CENTRE

MOBILE UNITS
  • Kuruman
  • Hartswater

Olifantshoek
  • Kathu

Danielskuil
Warrenton
Delportshoop
Longlands
  • Postmasburg
  • Upington
  • Barkly West

Sandrift
  • Kimberley
  • Keimoes
  • Kakamas

Griekwastad
  • Pescodia
  • Galeshewe
  • Douglas
  • Pofadder

Ritchie
Niekerkshoop
Port Nolloth
Aggeneys
Kenhardt
Nababeep
  • Hopetown
  • Prieska
  • Springbok

Strydenburg
Petrusville
Kamieskroon
Vanwyksvlei
Philipstown
  • Garies

Britstown
  • Colesburg
  • De Aar

Carnarvon
Richmond
Hanover
  • Noupoort

Williston
  • Victoria-West

Loxton
  • Calvinia

Fraserburg
Sutherland
3
4
OLD AND NEW OFFICES WITHIN THE PROVINCE
5
ESTABLISHMENT COMPARISON NORTHERN CAPE
6
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7
PHOTOS OF PM OFFICE
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8
PM OFFICE ORGANOGRAM
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9
PM OFFICE LAYOUT OF ESTABLISHMENT
10
PM OFFICE EQUIPMENT
11
REGIONAL OFFICE KIMBERLEY
  • BACKGROUND
  • KIMBERLEY WAS FOUNDED IN 1870 AFTER THE DISCOVERY
    OF DIAMONDS AND IN 1887 DE BEERS CONSOLIDATED
    MINES LTD ASSUMED CONTROL OF ALL THE DIAMOND
    MINES
  • A TRENDSETTER IN MANY WAYS, KIMBERLEY CAN BOAST
    THAT IT WAS THE FIRST CITY IN THE SOUTHERN
    HEMISPHERE TO INSTALL ELECTRIC STREET LIGHTING
    AND THE FIRST IN SOUTH AFRICA TO SWITCH TO AN
    AUTOMATIC EXCHANGE, AND THAT IT HOUSED THE
    COUNTRYS FIRST STOCK EXCHANGE.
  • OUR BIGGEST TOURIST ATTRACTION BEING THE BIG HOLE
    WHICH IS 1.5KM IN CIRCUMFERENCE AND ABOUT 365M
    DEEP, WAS THE RICHEST DIAMOND YIELDING MINE UNTIL
    IT CLOSED IN 1915.
  • OTHER NOTABLE ATTRACTIONS WOULD INCLUDE THE
    WILLIAM HUMPHREYS ART GALLERY AND THE MCGREGOR
    MUSEUM OF NATURAL HISTORY.
  • OUR PRINCIPAL INDUSTRY INCLUDES DIAMOND CUTTING,
    THE PROCESSING OF LIME AND TUNGSTEN AND THE
    MANUFACTURE OF CEMENT AND BRICKS.
  • THE LANGUAGES SPOKEN IN OUR REGION ARE ENGLISH,
    AFRIKAANS, SETSWANA, XUN!, KHWE AND XHOSA.
  • WE ARE ALSO PROUD TO INFORM THAT THE XUN!, KHWE
    AND SAN COMMUNITIES ARE /- 10KM FROM KIMBERLEY,
    AT A PLACE CALLED PLATFONTEIN
  • THE LANGUAGES SPOKEN BY THEM ARE RECORDED ON OUR
    NATIONAL EMBLEM
  • !KE E / XARRA //KE (UNITY IN DIVERSITY)

12
STATE OF OFFICES
THE OFFICE RELOCATED TO A NEW BUILDING / OFFICE
DURING 2003. OFFICE CAN BE REGARDED AS A MODEL
OFFICE FOR THE COUNTRY. OFFICE CATERS FOR THE
NEEDS SUCH AS IT ARE DISABLED FRIENDLY, THERE
ARE A MOTHERS ROOM AVAILABLE, A SEPARATE ROOM TO
CONDUCT MARRIAGES, SEPARATE CUBICLES WHERE
SEPARATE INTERVIEWS CAN BE CONDUCTED, AND A
DISABILITY FRIENDLY COUNTER. COUNTER STAFF IS
MULTI-SKILLED OFFICE HAS ITS OWN AUDITORIUM,
CAFETERIA FOR STAFF, ENTERTAINMENT AREA (LAPA
BRAAI AREA), FULLY EQUIPPED KITCHEN. SHOULD THE
NEW ESTABLISHMENT BECOME INTO OPERATION OFFICE
SPACE WOULD BE INADEQUATE AS OFFICE IS ALREADY
FILLED TO ITS MAXIMUM CAPACITY.
13
PHOTOS OF REGIONAL OFFICE KIMBERLEY
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14
  • MULTI PURPOSE
  • COMMUNITY CENTRES

THLOKOMELO
MANNE DIPICO
GALESHEWE
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15
  • KIMBERLEY REGIONAL OFFICE ORGANOGRAM

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16
KIMBERELY REGIONAL OFFICE LAYOUT OF ESTABLISHMENT
17
  • KIMBERLEY REGIONAL OFFICE VEHICLES

18
KIMBERLEY REGIONAL OFFICE EQUIPMENT
19
KIMBERLEY REGIONAL OFFICE SERVICE POINTS
EMPLOYEE WELLNSS
20
DISTRICT OFFICE DE AAR
  • BACKGROUND
  • DE AAR WAS A FARM THAT BELONGED TO JAN GABRIEL
    VERMEULEN (SWART JAN). AND IN THIS FARM A PIT
    (VEIN) WITH PERMANENT FRESH WATER WAS DISCOVERED
    AND IT PROVIDED WATER TO THOUSANDS OF SHEEP, THUS
    THE NAME DE AAR
  • DE AAR IS SITUATED IN THE KAROO WHICH IS FAMOUS
    FOR THE BEST SHEEP FARMING IN THE WORLD AND
    THEREFORE DE AAR CONTRIBUTED TO THE CONNECTION
    BETWEEN TRADE AND TRANSPORT IN MANY PARTS OF THE
    COUNTRY.
  • THIS TOWN USED TO BE THE 2ND BIGGEST RAILWAY
    JUNCTION IN SOUTH AFRICA BUT DUE TO THE INCREASE
    IN ROAD TRANSPORT, THE LIME LIGHT OF THE TOWN IS
    NO LONGER, THUS THE HIGH PERCENTAGE OF POVERTY.
  • THE TOURISM ATTRACTION FOR THIS TOWN IS THE
    GARDEN OF REMEMBRANCE, HOUSE OF OLIVE SCHREINER
    AND THE KHOISAN ROCK ENGRAVINGS.
  • DE AAR IS THE POOREST REGION/ DISTRICT IN THE
    PROVINCE WITH ECONOMIC GROWTH AVERAGING 1 OVER
    THE PAST 5 YEARS, WHICH IS BY FAR LOWER THAN THE
    PROVINCIAL AVERAGE GROWTH OF 2 OVER THE SAME
    PERIOD.
  • THE TOWNS POOR PERFORMANCE IN THE ECONOMY IS DUE
    TO THE HIGH LEVELS OF UNEMPLOYMENT AND POVERTY.
  • THE POPULATION IS MADE UP OF THE WHITES,
    COLOUREDS, SOTHO AND XHOSA AND OF WHICH MOST
    PEOPLE PREFER TO SPEAK AFRIKAANS AND / OR XHOSA

21
STATE OF OFFICE
OFFICE SITUATED IN THE CBD AND IS ACCESSIBLE TO
THE PUBLIC. ENTRANCE OF OFFICE IS HOWEVER NOT
DISABLE FRIENDLY AND OWNER WORKING ON ISSUE IN
CONJUNCTION WITH MUNICIPALITY. ABLUTION
FACILITIES ARE VERY AWKWARD NOT USER FRIENDLY, AS
IT NEEDS TO BE REACHED BY STAIRS AND AT TIMES
EMBARRASSING BECAUSE ALTHOUGH SEPARATE FACILITIES
ARE AVAILABLE FOR GENDER GROUPS THE SAME MAIN
ENTRANCE TO THE FACILITY HAS TO BE UTILIZED. NO
ABLUTION FACILITIES ARE AVAILABLE TO MEMBERS OF
THE PUBLIC. OFFICE SPACE WILL BE TOTALLY
INADEQUATE WITH THE ENVISAGED NEW IMMIGRATION
ESTABLISHMENT AND SHOULD THE CIVIC SERVICES
ESTABLISHMENT ALSO BECOME OPERATIONAL. LEASE
WAS RENEWED 31 DECEMBER 2005 WITH CONDITION THAT
OWNER WOULD BE IN A POSITION TO AVAIL ADDITIONAL
OFFICE AS SOON AS NEED ARISE
22
  • PHOTOS OF DISTRICT OFFICE DE AAR

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23
MPCC COLESBERG
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24
  • DE AAR DISTRICT OFFICE ORGANOGRAM

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25
DE AAR DISTRICT OFFICE LAYOUT OF ESTABLISHMENT
26
DE AAR DISTRICT OFFICE VEHICLES
27
DE AAR DISTRICT OFFICE EQUIPMENT
28
DE AAR DISTRICT OFFICE
  • SERVICE POINTS

29
DISTRICT OFFICE KURUMAN
  • BACKGROUND
  • KURUMAN IS A TOWN SITUATED IN THE KGALAGADI
    DISTRICT MUNICIPALITY WITH A POPULATION OF 190
    000, AND THE DOMINANT LANGUAGE BEING SETSWANA.
  • THE TOWN IS NAMED AFTER THE SAN CHIEF WHO WAS
    KNOWN TO BE KHUDUMANE
  • KHUDUMANE, THE SAN CHIEF WAS KILLED BY THE TLAPIN
    TRIBE ON THE HILL OVERLOOKING THE TOWN.
  • THIS TOWN IS ALSO KNOWN AS GASEGONYANA MEANING
    SMALL CALABASH
  • KURUMAN IS FAMOUS FOR MINING IN ASBESTOS,
    MANGANESE, HAEMATITE, CROCIDOLITE AND IRON.
  • KURUMAN IS BLESSED WITH A PERMANENT AND ABUNDANT
    SOURCE OF WATER FORM OF A MINERAL SPRING CALLED
    THE EYE DELIVERING 20 BILLION LITRES A DAY.

30
  • STATE OF OFFICE

THE OFFICE RELOCATED TO A NEW BUILDING / OFFICE
DURING 2004. ACCESSIBLE TO DISABLED AND OLD
PEOPLE. SITUATED IN THE CBD, NEXT TO THE TAXI
RANK. THIS OFFICE CAN BE REGARDED AS ONE OF THE
MODEL OFFICES WITHIN THE PROVINCE.
31
PHOTOS OF DISTRICT OFFICE KURUMAN
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32
KURUMAN DISTRICT OFFICE ORGANOGRAM

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33
KURUMAN DISTRICT OFFICE LAYOUT OF ESTABLISHMENT
34
DISTRICT OFFICE KURUMAN VEHICLES
35
  • KURUMAN DISTRICT OFFICE EQUIPMENT

36
KURUMAN DISTRICT OFFICE SERVICE POINTS
37
KURUMAN DISTRICT OFFICE SERVICE POINTS (CONTINUED)
38
KURUMAN DISTRICT OFFICE SERVICE POINTS (CONTINUED)
39
KURUMAN DISTRICT OFFICE SERVICE POINTS (CONTINUED)
40
REGIONAL OFFICE UPINGTON
  • BACKGROUND
  • UPINGTON WAS FOUNDED IN 1884, A TOWN 400KM AWAY
    FROM KIMBERLEY AND IT WAS
  • NAMED AFTER SIR THOMAS UPINGTON, PRIME
    MINISTER OF THE CAPE COLONY (1884 1886)
  • IN THE 1870S THE AREA WAS INHABITED BY THE
    KORANNAS UNDER THE LEADERSHIP OF
  • KLAAS LUCAS AND OF KLAAS POFADDER.
  • IN THOSE DAYS THERE WERE RIVER PIRATES LIVING ON
    THE MANY SMALL ISLANDS IN THE
  • GARIEP RIVER PREVIOUSLY KNOWN AS THE
    ORANGE RIVER
  • THE ORANGE RIVER FLOWS NEXT TO UPINGTON AND IS
    ONE OF THE BIGGEST SOURCES OF INCOME DUE TO THE
    INTENSE IRRIGATION OF THE VINEYARDS ALONG THE
    RIVER BANKS, THUS UPINGTON ACCOUNTS FOR ALMOST
    10 OF THE SOUTH AFRICAN WINE PRODUCTION.
  • UPINGTON IS AGAIN FAMOUS FOR ITS DRIED FRUIT.
  • THIS TOWNS CLIMATE CAN REACH A MAXIMUM OF 40
    DEGREES CELSIUS AND A MINIMUM
  • OF 4 DEGREES CELSIUS
  • THE UPINGTON REGION EXPERIENCES THE MOST HARSH
    CIRCUMSTANCES LIKE HEAT, SNOW IN SUTHERLAND,
    DROUGHT AND SAND STORMS IN THE KALAHARI, AND ON
    THE OTHER SIDE WE ARE BLESSED WITH THE AUGRABIES
    WATERFALLS, THE KONGO CAVES, GEMSBOK NATIONAL
    PARK, NAMAKWALAND, BOESMANLAND, THE ORANGE RIVER,
    THE BIG FIVE, KAAPSE FYNBOS, THE KALAHARI DESERT
    AND THE HANTAMBERG.

41
  • STATE OF OFFICE

OFFICE SITUATED IN THE CBD. IS ACCESSIBLE TO THE
PUBLIC. ENTRANCE OF OFFICE IS HOWEVER NOT
DISABLED FRIENDLY. OFFICE SPACE LIMITED AND
WOULD NOT BE ABLE TO ACCOMMODATE NEW
ESTABLISHMENT. DIFFICULT TO ACQUIRE SUITABLE
ACCOMMODATION IN UPINGTON AREA. CORPORATE
COLOURS AND SIGNAGE.
42
PHOTOS OF REGIONAL OFFICE UPINGTON
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43
UPINGTON REGIONAL OFFICE ORGANOGRAM
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44
UPINGTON REGIONAL OFFICE LAYOUT OF ESTABLISHMENT
45
UPINGTON REGIONAL OFFICE VEHICLES
46
UPINGTON REGIONAL OFFICE EQUIPMENT
47
UPINGTON REGIONAL OFFICE SERVICE POINTS
48
DISTRICT OFFICE SPRINGBOK
  • BACKGROUND
  • SPRINGBOK IS KNOWN TO BE THE HEART OF THE
    NAMAQUALAND REGION.
  • THE SPRINGBOK AREA IS POPULATED MOSTLY BY
    COLOUREDS AND AFRIKAANS IS THE DOMINANT LANGUAGE.
  • THE NAMAQUALAND REGION IS RICH WITH NATURAL
    RESOURCES AND HAS A FEW MINES SURROUNDING THE
    AREA, EVEN THOUGH SOME OF THE MINES HAVE ALREADY
    CLOSED.
  • IT IS RICH IN FARMING CATTLE AND IS ALSO FAMOUS
    FOR THE GROWING OF DATES.
  • UNEMPLOYMENT IS A SERIOUS CHALLENGE IN THE AREA
    AS A RESULT OF THE CLOSING OF MINES AND THE LOW
    LEVEL OF EDUCATION WITHIN THE COMMUNITY.
  • POVERTY IS COMMON IN THIS PART OF THE PROVINCE.

49
  • STATE OF OFFICE

OFFICE SITUATED IN THE CBD AND IS ACCESSIBLE TO
THE PUBLIC. NO ABLUTION FACILITIES ARE
AVAILABLE TO MEMBERS OF THE PUBLIC. OFFICE
SPACE WILL BE TOTALLY INADEQUATE WITH THE
ENVISAGED NEW IMMIGRATION ESTABLISHMENT AND
SHOULD THE CIVIC SERVICES ESTABLISHMENT ALSO
BECOME OPERATIONAL. (CURRENT OFFICE SPACE ALREADY
ADEQUATE). DIFFICULT TO ACQUIRE SUITABLE
ACCOMMODATION IN SPRINGBOK AREA
50
  • PHOTOS OF DISTRICT OFFICE SPRINGBOK

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51
SPRINGBOK DISTRICT OFFICE ORGANOGRAM
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52
SPRINGBOK DISTRICT OFFICE LAYOUT OF ESTABLISHMENT
53
SPRINGBOK DISTRICT OFFICE VEHICLES
54
SPRINGBOK DISTRICT OFFICE EQUIPMENT
55
SPRINGBOK DISTRICT OFFICE SERVICE POINTS
56
  • NATIONAL IMMIGRATION BRANCH

57
NATIONAL IMMIGRATION BRANCH
  • INSPECTORATE
  • THE REGION CONSISTS OF FIVE INTERNAL TRACING
    UNITS RESPONSIBLE FOR INTERNAL TRACING,
    INVESTIGATIONS, REPATRIATION/DEPORTATIONS AND
    PROSECUTIONS.
  • KIMBERLEY REGIONAL OFFICE (2)
  • UPINGTON REGIONAL OFFICE (3)
  • SPRINGBOK DISTRICT OFFICE (2)
  • KURUMAN DISTRICT OFFICE (2)
  • DE AAR DISTRICT OFFICE (2)

58
  • PORT CONTROL OFFICE ALEXANDER BAY
  • BACKGROUND
  • ALEXANDER BAY IS SITUATED ON THE BANKS OF THE
    ORANGE RIVER BETWEEN RSA AND NAMIBIAN BORDER
    POST.
  • IT HAS A POPULATION OF NOT MORE THAN 2700 PEOPLE
    AND THE MOSTLY BEING THE COLOUREDS
  • THE LANGUAGES SPOKEN BY THE COMMUNITY ARE
    ENGLISH, AFRIKAANS, ZULU AND XHOSA
  • THE SOURCE OF INCOME FOR THE COMMUNITIES IS
    MINING AS THE PEOPLE ARE FROM ALEXANDER BAY AND
    ORANJEMUND.
  • THERE ARE NO SCHOOLS IN ORANJEMUND THUS THE
    LEARNERS IN THIS AREA ATTEND SCHOOL IN ALEXANDER
    BAY.

59
  • STATE OF OFFICE
  • THE BORDER POST OPERATES AT THE THIRD LARGEST IN
    THE PROVINCE AND CONSISTS CURRENTLY OF FOUR
    IMMIGRATON OFFICERS.
  • THE OFFICE WAS RECENTLY UPGRADED THROUGH THE
    NATIONAL RAMP PROJECT
  • OPERATING HOURS IS FROM 06H00 TO 22H00 DAILY
  • TRAVELLER STATISTICS FOR 2005 / 2006
  • SOUTH AFRICANS ARRIVALS-33 341
    DEPARTURE-32 558
  • TOTAL 65 899
  • FOREIGNERS ARRIVALS-83 665
    DEPARTURES-77 460
  • TOTAL 161 125
  • TOTAL NUMBER OF TRAVELLERS IS 227 024

60
  • PCO ALEXANDER BAY PHOTOS OF OFFICE

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61
PCO ALEXANDER BAY LAYOUT OF ESTABLISHMENT
62
  • PCO ALEXANDER BAY
  • VEHICLES

PCO ALEXANDER BAY EQUIPMENT
63
  • PORT CONTROL 0FFICE VIOOLSDRIFT
  • BACKGROUND
  • VIOOLSDRIFT IS A GATEWAY FOR TOURIST WHO TRAVEL
    FROM CAPE TOWN TO NAMIBIA.
  • VIOOLSDRIFT HAS A POPULATION OF /- 3500,
    COLOUREDS BEING THE DOMINEERING COMMUNITY
  • THE LANGUAGES SPOKEN BEING NAMA, OVAMBO, XHOSA,
    AFRIKAANS, ENGLISH AND PROTÉGÉES

64
  • STATE OF OFFICE
  • THE BORDER POST OPERATES AS THE LARGEST
    TRAVELLERS CLEARING PORT OF THE PROVINCE AND
    CONSISTS CURRENTLY OF 11 IMMIGRATION OFFICERS
  • OPERATING HOURS ARE 24 HOURS DAILY
  • TRAVELLER STATISTICS 2005/2006
  • SOUTH AFRICANS ARRIVALS-122 201
    DEPARTURE-120 035
  • TOTAL 242 236
  • FOREIGNERS ARRIVALS-140 882
    DEPARTURES-138 991
  • TOTAL 279 873
  • TOTAL NUMBER OF TRAVELLERS IS 522 109

65
  • PCO VIOOLSDRIFT PHOTOS OF OFFICE

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66
  • PCO VIOOLSDRIFT LAYOUT OF THE ESTABLISHMENT

67
  • PCO VIOOLSDRIFT VEHICLES

PCO VIOOLSDRIFT EQUIPMENT
68
  • PORT CONTROL OFFICE NAKOP
  • BACKGROUND
  • NAKOP IS SITUATED ON THE RSA AND THE NAMIBIAN
    BORDER
  • NAKOP IS OUR SECOND BUSIEST PORT AND IS MAINLY
    USED AS A GATEWAY FOR COMMERCIAL GOODS
  • THE PORT CONTROL OFFICE IS LOCATED 130KM FROM
    UPINGTON
  • IT IS SITUATED ON THE N14 15 EN ROUTE MAINLY
    USED BY TRAVELLERS BOUND FOR THE GAUTENG, NORTH
    WEST AND FREE STATE PROVINCES.

69
  • STATE OF OFFICE
  • THE BORDER POST OPERATES AS THE SECOND LARGEST
    CLEARING PORT OF THE PROVINCE AND CONSISTS OF 15
    IMMIGRATION OFFICERS
  • OPERATES ON A 24 HOUR BASIS
  • TRAVELLER STATISTICS FOR 2005 / 2006
  • SOUTH AFRICANS ARRIVALS-102 321
    DEPARTURE- 104 759
  • TOTAL 207 080
  • FOREIGNERS ARRIVALS-112 431
    DEPARTURES-109 879
  • TOTAL 222 310
  • TOTAL NUMBER OF TRAVELLERS IS 429 390

70
  • PCO NAKOP PHOTOS
  • OF OFFICE

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71
PCO NAKOP LAYOUT OF ESTABLISHMENT
72
  • PCO NAKOP VEHICLES

PCO NAKOP EQUIPMENT
73
PORT CONTROL OFFICE GEMSBOK
  • BACKGROUND
  • IT IS A ONE OF THE THREE OFFICES SERVING THE
    BOTSWANA BORDER AND IT IS SITUATED IN THE
    KALAHARI REGION.
  • IT IS LOCATED 220KM FROM UPINGTON AND 20KM FROM
    ASKHAM
  • THE TOURIST ATTRACTION OF THIS PART IS THE FAMOUS
    GEMSBOK NATIONAL PARK
  • THE NATIONAL PARK HAS TWO MAJOR RIVERS RUNNING
    THROUGH THE PARK KNOWN AS THE NOSSOB AND THE
    AUOB.
  • THE PARK HOMES THE LION, LEOPARD, CHEETAH,
    HYENAS, BLACK BACKED JACKAL AND ABOUT 215 BIRD
    SPECIES
  • TODAY, THE KALAHARI GEMSBOK NATIONAL PARK FORMS
    AFRICAS FIRST TRANSFRONTIER PARK WITH THE
    GEMSBOK PARK IN BOTSWANA, FACILITATING THE
    SEASONAL MIGRATION OF WILDLIFE IN SEARCH OF WATER
    AND THE MOVEMENT OF FREE ROAMING PREDATORS.

74
  • STATE OF OFFICE
  • THE BORDER POST OPERATES SEVENTH LARGEST
    TRAVELLERS CLEARING PORT IN THE PROVINCE AND
    CONSISTS CURRENTLY OF 3 IMMIGRATION OFFICERS AND
    1 SECURITY GUARD
  • OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS
    TRAVELLERS AFTER HOURS ON REQUEST
  • TRAVELLERS STATISTICS
  • SOUTH AFRICANS ARRIVALS-6851
    DEPARTURES-6281
  • TOTALS-13 132
  • ARRIVALS ARRIVALS-10 796
    DEPARTURES-10 586
  • TOTALS 21 382
  • TOTAL NUMBER OF TRAVELLERS 34 514

75
  • PCO GEMSBOK PHOTOS OF OFFICE

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76
  • PCO GEMSBOK LAYOUT OF ESTABLISHMENT

77
  • PCO GEMSBOK VEHICLES

PCO GEMSBOK EQUIPMENT
78
  • PORT CONTROL OFFICE MIDDELPUTS
  • BACKGROUND
  • THE MIDDELPUTS PORT CONTROL OFFICE IS LOCATED
    230KM FROM KURUMAN AND 160KM FROM ASKHAM.
  • THE PORT IS SITUATED IN THE KGALAGADI DISTRICT OF
    THE PROVINCE AND IS LINKING TO BOTSWANA
  • IT IS A REMOTE PLACE WITH HOT TEMPERATURES, AND
    MOST OF THE RESIDENTS ARE AFRIKAANS SPEAKING.

79
  • STATE OF OFFICES
  • THE BORDER POST OPERATES AS THE EIGHTH LARGEST
    CLEARING PORT OF THE PROVINCE AND CONSISTS OF ONE
    IMMIGRATION OFFICER
  • OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS
    TRAVELLERS AFTER HOURS
  • TRAVELLERS STATISTICS 2005/2006
  • SOUTH AFRICANS ARRIVALS-4450
    DEPARTURES-4761
  • TOTALS 9211
  • FOREIGNERS ARRIVALS-4289
    DEPARTURES-4444
  • TOTAL 8733

80
  • PCO MIDDELPUTS PHOTOS OF OFFICE

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81
  • PCO MIDDELPUTS LAYOUT OF ESTABLISHMENT

82
  • PCO MIDDELPUTS VEHICLES

PCO MIDDELPUTS EQUIPMENT
83
  • PORT CONTROL OFFICE MCCARTHYSRUST
  • BACKGROUND
  • The McCarthys Rust port control is located 210km
    from Kuruman
  • It is situated in the Kgalagadi district of the
    province and is linking to Botswana
  • Only a few people make up the population of this
    area which they prefer to speak Afrikaans amongst
    other languages and the Coloureds being the
    dominant racial group.

84
  • STATE OF OFFICES
  • THE BORDER POST OPERATES AS THE FOURTH LARGEST
    TRAVELLERS CLEARING PORT IN THE PROVINCE AND
    CONSISTS OF TWO IMMIGRATION OFFICERS
  • OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS
    TRAVELLERS AFTER HOURS ON REQUEST
  • TRAVELLER STATISTICS 2005/2006
  • SOUTH AFRICAN ARRIVALS-10 787
    DEPARTURES-11 984
  • TOTALS 22 771
  • FOREIGNERS ARRIVALS-14 116
    DEPARTURES-13 588
  • TOTALS 27 704

85
  • PCO MCCARTHYSRUST PHOTOS OF OFFICE

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86
  • PCO MCCARTHYSRUST LAYOUT OF ESTABLISHMENT

87
  • PCO MCCARTHYSRUST VEHICLES

PCO MCCARTHYSRUST EQUIPMENT
88
  • PORT CONTROL OFFICE NOENIEPUT
  • BACKGROUND
  • THE NOENIEPUT PORT CONTROL OFFICE IS LOCATED
    220KM FROM UPINGTON AND 80KM FROM ASKHAM
  • THE PORT IS ALSO SITUATED IN THE KALAHARI
    DISTRICT OF THE PROVINCE BETWEEN NAMIBIA AND
    SOUTH AFRICA
  • IT IS A PLACE AND MOST OF PEOPLE STAYING THERE
    ARE COLOUREDS WHICH MAKES THEM AFRIKAANS SPEAKING

89
  • STATE OF OFFICE
  • THE BORDER POST OPERATES AS ONE OF THE SMALLEST
    TRAVELLER CLEARANCE PORTS OF THE PROVINCE AND
    CONSISTS CURRENTLY OF ONE IMMIGRATION OFFICER
  • OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS
    TRAVELLERS AFTER HOURS ON REQUEST
  • RESULTING FROM THE LAST BI-NATIONAL COMMISSION
    BETWEEN NAMIBIA AND RSA, THIS PORT IS EARMARKED
    TO CLOSE DUE TO A SHARP DECLINE IN TRAVELLER
    STATISTICS AND HIGH OPERATION COSTS.
  • TRAVELLER STATISTICS
  • SOUTH AFRICANS ARRIVALS-962
    DEPARTURES-1006 TOTAL 1938
  • FOREIGNERS ARRIVALS-969
    DEPARTURES-1288 TOTAL 2257

90
  • PCO NOENIEPUT PHOTOS OF OFFICE

91
  • PCO NOENIEPUT LAYOUT OF ESTABLISHMENT

92
  • PCO NOENIEPUT VEHICLES

93
  • PORT CONTROL ONSEEPKANS
  • BACKGROUND
  • ONSEEPKAANS IS SITUATED ON THE RSA AND NAMIBIAN
    BORDER AND WAS ESTABLISHED APPROXIMATELY 1916 BY
    MISSIONARY SETTLERS AND TODAY IT RELIES ON THE
    IRRIGATED LANDS WHICH ARE SUPPLIED WITH WATER
    FROM THE ORANGE RIVER.
  • THE ATTRACTION OF THIS PART OF THE PROVINCE IS
    THE ORANGE RIVER FALLS THAT ARE FOUND A FEW
    KILOMETERS DOWNSTREAM FROM ONSEEPKANS, AND THEY
    ARE ONLY ACCESSIBLE ON FOOT.
  • THE PORT IS SITUATED ON THE BANKS OF THE ORANGE
    RIVER, AND IS SITUATED 280KM FROM UPINGTON EN
    ROUTE SPRINGBOK.
  • ONSEEPKANS IS A VERY HOT AND DRY PLACE THUS
    PROTECTION FROM THE SUN IS A MUST.
  • IT IS MADE UP OF THREE RACIAL GROUPS NAMELY
    BLACKS, COLOUREDS AND THE WHITES
  • WITH A POPULATION FIGURE OF ABOUT /- 6000.
  • THE PREFERRED LANGUAGES AROUND THIS AREA ARE
    ENGLISH, AFRIKAANS, XHOSA AND SETSWANA

94
  • STATE OF OFFICE
  • THE BORDER POST OPERATES AS THE SIXTH LARGEST
    TRAVELLERS CLEARING PORT IN THE PROVINCE AND
    CONSISTS CURRENTLY OF TWO IMMIGRATION OFFICERS
  • OPERATES ON A 8 HOURS BASIS AND CLEARS
    TRAVELLERS AFTER HOURS ON REQUEST
  • TRAVELLER STATISTICS
  • SOUTH AFRICANS ARRIVALS-4 490
    DEPARTURE- 4 505
  • TOTAL 8 995
  • FOREIGNERS ARRIVALS-4 355
    DEPARTURES-3 010
  • TOTAL 7 365
  • TOTAL NUMBER OF TRAVELLERS IS 16 360

95
  • PCO ONSEEPKANS PHOTOS OF OFFICE

PMG note graphics not included please email
info_at_pmg.org.za
96
  • PCO ONSEEPKANS LAYOUT OF ESTABLISHMENT

97
  • PCO ONSEEPKANS VEHICLES

PCO ONSEEPKANS EQUIPMENT
98
  • PORT CONTROL OFFICE TWEE RIVIEREN
  • BACKGROUND
  • THE TWEE RIVIEREN PORT CONTROL OFFICE IS LOCATED
    270KM FROM UPINGTON AND 70KM FROM ASKHAM
  • THE PORT IS SITUATED IN THE KGALAGADI PARK AND IS
    LINKING NAMIBIA, BOTSWANA AND SOUTH AFRICA
  • ACCOMMODATION IS SHARED WITH THE PARKS BOARD.
  • TWEE RIVIEREN IS KNOWN FOR THE MOST BEAUTIFUL
    REST CAMPS THAT HAVE SWIMMING POOLS TO COOL ONE
    DOWN AFTER A LONG DAY IN THE HOT BLAZING SUN
  • THE REST CAMPS ARE MOSTLY USED BY TOURISTS
    VISITING THE KGALAGADI tTRANSFRONTIER PARK,
  • THE REST CAMPS ALSO HAVE LANDING STRIPS FOR LIGHT
    AIRCRAFTS AS WELL AS A CAR HIRE SERVICE.

99
  • STATE OF OFFICE
  • THE BORDER POST OPERATES AS THE ELEVENTH LARGEST
    CLEARING PORT IN THE PROVINCE AND HAS ONE
    IMMIGRATION OFFICER ON RELIEF DUTY
  • OPERATES ON AN 8 HOUR BASIS AND ONLY CLEARS
    TRAVELLERS ON ARRANGEMENT WITH THE PARK OPERATORS
  • TRAVELLER STATISTICS 2005/2006
  • SOUTH AFRICA ARRIVALS-2681
    DEPARTURES-3131
  • TOTAL 5812
  • FOREIGNERS ARRIVALS-2289
    DEPARTURES-2498
  • TOTAL 4787
  • TOTAL NUMBER OF TRAVELLERS 10 599

100
  • PCO TWEE RIVIEREN LAYOUT OF ESTABLISHMENT

101
  • PCO TWEE RIVIEREN VEHICLES

PCO TWEE RIVIEREN EQUIPMENT
102
  • PORT CONTROL OFFICE RIETFONTEIN
  • BACKGROUND
  • THE RIETFONTEIN PORT CONTROL OFFICE IS LOCATED
    280KM FROM UPINGTON AND 60KM FROM ASKHAM
  • THE PORT IS SITUATED IN THE KALAHARI DISTRICT OF
    THE PROVINCE BETWEEN NAMIBIA AND SOUTH AFRICA.
  • MOST OF THE RESIDENTS ARE COLOUREDS THUS MAKING
    AFRIKAANS THE PREFERRED LANGUAGE

103
  • STATE OF OFFICES
  • THE BORDER POST OPERATES AS THE TENTH LARGEST
    TRAVELLERS CLEARING PORT AND CONSISTS CURRENTLY
    OF TWO IMMIGRATION OFFICERS
  • OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS
    TRAVELLERS AFTER HOURS ON ARRANGEMENTS

TRAVELLER STATISTICS SOUTH AFRICANS ARRIVALS-
6 646 DEPARTURE- 14 470 TOTAL 21
116 FOREIGNERS ARRIVALS- 10 689 DEPARTURES-10
217 TOTAL 20 906 TOTAL NUMBER OF TRAVELLERS IS
42 022
104
  • PCO RIETFONTEIN PHOTOS OF OFFICE

PMG note graphics not included please email
info_at_pmg.org.za
105
  • PCO RIETFONTEIN LAYOUT OF ESTABLISHMENT

106
  • PCO RIETFONTIEN VEHICLES

PCO RIETFONTIEN EQUIPMENT
107
  • DETAILED NIB STATISTICS

108
  • VACANCIES IN NORTHERN CAPE PROVINCE AS PER
    CURRENT ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR

109
NORTHERN CAPE PROVINCE STAFF TRAINING 2005 / 2006
110
KURUMAN DISTRICT OFFICE
111
KURUMAN DISTRICT OFFICE
112
SURNAME Kraai FIRST NAME/S Kemoneilwe
Ouve AGE PERSAL NO 16086171 GENDER

IDENTITY NO 5503031135088 RANK SAO OCCUPATIONAL
SALARY LEVEL POPULATION GROUP
African QUALIFICATION/S Matric LANGUAGE
PROFICIENCY Tswana/Eng/Afri REGION/DIRECTORATE
Northern Cape OFFICE D/O Kuruman JOB DUTIES
Training Received EMDP Orientation of
Newcomer Stress Management, Emerging
Management Development Programme (EMDP) Block 1
Administration, Banking, Finance Transport
Office Identity documents Birth, Marriage and
Death Passports Fingerprint
PERSONAL PARTICULARS
113
REGIONAL OFFICE KIMBERLEY
114
KIMBERLEY REGIONAL OFFICE
115
REGIONAL OFFICE KIMBERLEY
PERSONAL PARTICULARS
SURNAME Aberts FIRST NAME/S Aubrey AGE

PERSAL NO 13038036 GENDER Male
IDENTITY NO
71042452777084 RANK SAC OCCUPATIONAL SALARY
LEVEL POPULATION GROUP White QUALIFICATION/S
LANGUAGE PROFICIENCY English,
Afrikaans REGION/DIRECTORATE Northern
Cape OFFICE R/O Kimberly JOB DUTIES Training
Received New Leave Policy Transport Officer
New comer, client relation customer care
Protocol and Etiquette, computer Identity
documents Birth, Marriage and Death
Passports Processing Fingerprints
116
SPRINGBOK DISTRICT OFFICE
117
  • SPRINGBOK DISTRICT OFFICE STAFF TRAINING

SURNAME Hugo FIRST NAME/S Elizabeth AGE

PERSAL NO 18727042 GENDER Female
IDENTITY NO
74031180148081 RANK AC OCCUPATIONAL SALARY
LEVEL POPULATION GROUP Coloured QUALIFICATION/S
Matric LANGUAGE PROFICIENCY English,
Afrikaans REGION/DIRECTORATE Northern
Cape OFFICE D/O Springbok JOB DUTIES Civic
Affairs Training Received Customer care/client
relations Identity document Passports
Fingerprints HIV Training Occupational Health
and Safety Fundamentals of PFMA
118
GENERAL TRAINING
119
ENVISAGED TRAINING 2006
ENVISAGED TRAINING
120
NORTHERN CAPE PROVINCE OUTREACH PROGRAMMES
121
  • The province received mobile unit trucks per
    office which have been used, for instance, for
    the first time in the Platfontein Project in
    February 2006 to register Xhu and Khwe
    communities.
  • In March 2006 three (3) of these mobile trucks
    were successfully deployed at National Council of
    Provinces (NCOP) March 2006 Taking Parliament
    To The People in Kgalagadi, an event that lasted
    for a week.
  • At Kimberley Regional Office, during the 2006
    Valentines Day the office had a mass marriage
    ceremony of a total of 80 persons who responded
    to the invite which coincided with Deputy
    Ministers initiative to marry couples at Robbin
    Island. The success of the Kimberley regional
    Office was due to officials organisational
    abilities and more notably personally funded the
    event gifts and beverages for the couples and
    guests.
  • House visits are intend to target specifically
    the bedridden or elderly applicants. Kuruman
    District Office , had a joint registration
    campaign with the Department of Social services
    in Dibeng. Door to door visits were conducted to
    showcase childrens birth certificates for social
    grants registration, as well as house visit for
    elderly people and people living with HIV and
    Aids, disabled with request from the Community
    Development Workers (CDW). An active House Visit
    Programmes, for instance in Kimberley Regional
    Office, resulted in a total of 78 house visits in
    2005, and such visits are inclusive of greater
    Kimberley Area and Griekwastad, Hopetown as well
    as Windsorton.
  • The province,actively participates in national
    programmes / activities initiated by other
    government departments for an example Public
    Service Week initiated by DPSA, wherein the
    offices delivered one stop service under a tent.
    On 21 March 2006, (Human Rights Day) the Province
    also participated in an Imibizo at Douglas as
    part of the Provincial Integrated Forum.
  • Outreach Programmes include office staff who
    dedicated mornings to volunteer Homes for
    abandoned children as well as to give donations.
  • During June/July 2006 the Province will launch a
    comprehensive schools ID Campaign Project. This
    will be done in collaboration with the Provincial
    Department of Education.

122
CHRISTMAS CELEBRATED AT OFFICES (ABOVE) BOIPHELO
HOUSE VISIT (BELOW)
EMPLOYEE WELLNESS
PROVINCIAL SPORTS DAY
PUBLIC SERVICE WEEK
EMPLOYEE WELLNESS
VALENTINES DAY MARRIAGES
PMG note graphics not included please email
info_at_pmg.org.za
123
NCOP TEAM BELOW
PMG note graphics not included please email
info_at_pmg.org.za
124

PROJECT HELPMEKAAR
PMG note graphics not included please email
info_at_pmg.org.za
125
PROJECT HELPMEKAAR
PMG note graphics not included please email
info_at_pmg.org.za
126
  • WINNING THE TROPHY FOR THE NAMASTAP IN LIMPOPO

PMG note graphics not included please email
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127
  • NEW DEMARCATED AREA (LOOPENG
    IMBIZO)

CASUAL DAY IN PM OFFICE
PMG note graphics not included please email
info_at_pmg.org.za
128
  • VISIT OF THE DIRECTOR GENERAL 10-12 MARCH 2006

PMG note graphics not included please email
info_at_pmg.org.za
129
MINISTERS OUTREACH PROGRAM IN THE SAN COMMUNITIES
15 MAY 2006
PMG note graphics not included please email
info_at_pmg.org.za
130
PMG note graphics not included please email
info_at_pmg.org.za
131
PMG note graphics not included please email
info_at_pmg.org.za
132
PMG note graphics not included please email
info_at_pmg.org.za
133
ID CAMPAIGN LEADING TO MUNICIPAL ELECTIONS OF 1
MARCH 2006



 
134
ID CAMPAIGN LEADING TO MUNICIPAL ELECTIONS OF 1
MARCH 2006
135
  • MOBILE UNIT PLAN
  • PERSONNEL Operated by at least 3 officials
    including a senior official
  • MAINTENANCE PLAN Head of office directly
    involved
  • in monitoring and maintenance of trucks.
  • MANAGEMENT PLAN Develop a maintenance register
  • per office
  • AREAS OF UTILISATION Predominantly used for
    rural
  • areas deployment

136
  • APRIL 2006 MOBILE UNIT PROGRAMME

137
BIRTH ONLINE AT HOSPITALS
138
COMMUNICATION STRATEGY
RELATIONSHIP CURRENTLY EXISTS WITH THE FOLLOWING
MEDIA SOURCES IN THE NORTHERN CAPE. PAMPHLETS,
POSTERS, ETC. IS ALSO USED.
139
  • STAKEHOLDER RELATIONSHIPS

140
  • COMPARISON OFALLOCATION FROM EXISTING TO CURRENT
    FINANCIAL YEAR

141
  • PRIORITIES FOR 2006 / 2007
  • PA SYSTEMS FOR PUBLIC AREAS WITHIN FRONTLINE
    OFFICES
  • ELECTRONIC NOTICE BOARDS
  • HIGH VOLUME COPIER/SCANNER/COLOR PRINTER/ FAX
    DEVICES
  • ORGANOGRAM OF STAFF COMPONENT IN PUBLIC AREAS
    WITHIN FRONT LINE OFFICES

142
  • RISK MANAGEMENT

PERSONNEL IS ROTATED EVERY YEAR, TO VARIOUS
FUNCTIONAL AREAS WITHIN THE OFFICE, TO CURB AND
MANAGE POTENTIAL SECURITY RISKS AND THE RELATED
MATTERS. STAFF IS CONTINUOUSLY EXPOSED TO
TRAINING TO OPTIMISE CAPACITY FLEXIBILITY IN THE
EVENT OF A NEED STAFF TURNOVER FOR WHATEVER
REASON. 80 WOODEN SHELVES / CABINETS IN THE
FINANCE / FACE VALUE SAFE AND STORE ROOM HAVE
BEEN REPLACED WITH STEEL PANELS, TO MINIMIZE THE
FIRE RISK. AS PART OF RISK MANAGEMENT PROCEDURE,
ALL APPLICANT HAVE TO COLLECT THE IDENTITY
DOCUMENT PERSONALLY, ALTERNATIVELY THE APPLICANT
MUST GIVE WRITTEN PERMISSION THAT THE BEARER
THEREOF IS AUTHORISED TO COLLECT ON BEHALF OF THE
APPLICANT. A LIST OF THE IDENTITY DOCUMENTS IS
FAXED THROUGH TO THE VARIOUS STAKEHOLDERS
INCLUDING SOCIAL SERVICES TO NOTIFY THE COMMUNITY
CONCERNED OF DOCUMENT COLLECTION. ONLY THE
SURNAME AND INITIALS WITH THE ADDRESS ARE
FORWARDED TO ENSURE THE PROTECTION OF THE
CLIENTS. 24 HOUR SECURITY GUARDS AT KIMBERLEY,
KURUMAN, SPRINGBOK, DE AAR OFFICES.
143
  • OFFICE SECURITY AND FRAUD PREVENTION CONTINUE
  • HOW FRAUD CAN OCCUR
  • Passports
  • The consent of both biological parents.
  • Temporary and Emergency certificates can be
    issued with false details
  • Migration
  • Permits can be issued without proper approval
  • Permits can be issued with fraudulent conditions.
  • Bribery can take place to speed up applications
  • FRAUD PREVENTION
  • Passports
  • Both parents must sign the form in front of the
    official/ A written consent of absent party faxed
    to the office with contact numbers
  • Approval from Head Office must be arranged via
    the fingerprints. A print out must be attached
    concerning the applicants particulars. The head
    of Office sign the document.
  • Migration
  • A committee is in place to approve Temporary
    Residence Permit applications on merit. Permanent
    Residence applications is forwarded to Head
    Office for approval.
  • The Immigration do house visits to ascertain that
    the conditions like accompany spouse is a true
    state of living arrangement.
  • Rotation of officials and strict visible security
    and regular inspections

144
  • OFFICE SECURITY AND PREVENTION OF FRAUD
  • HOW FRAUD CAN OCCUR
  • MARRIAGES
  • Officials accept money for act
  • Marriage without persons being present
  • Marriage of convenience
  • IDENTITY DOCUMENTS
  • Upon receiving ids can be taken out of the
    batches.
  • Ids can be sold by officials
  • Forms can be tampered with after completion
    before fingerprints are taken
  • PREVENTION OF FRAUD
  • MARRIAGES
  • No official may sign as a witness
  • The women must in her own hand writing indicate
    the purpose of her visit.
  • All the parties thumbprint is taken on the
    original.
  • If a foreigner is about to get married the
    immigration officer form part of the procedure
  • IDENTITY DOCUMENTS
  • Two officials open the post and both sign
  • The Identity Documents is noted as received on a
    function 035
  • All Identity Documents is kept in a walk-in
    strong room and the official responsible hand it
    out and make officials sign for it
  • No official may take an Identity Document out of
    the office to hand over at home.
  • The official taking the fingerprints must ensure
    that the photo and the person in front of him is
    the same.

145
OFFICE SECURITY AND FRAUD PREVENTION CONTINUE
Fraud Prevention FINANCE/ FACE VALUE Strict
supervision and the bank must be checked daily by
an appointed supervisor. Trip authorities
completed point to point must be completed
beforehand for permission. Physical kilometers
must be checked afterwards Theft and losses
register must be in place and all discrepancies
must be recorded and investigated by the
appointed theft and losses officer. Daily control
must be on all stamps and cash registers Face
value must be checked and controlled by specific
persons appointed for the task. Registers for the
control/ receiving and booking out must be in
place. Two different officials appointed so that
all the tasks is not preformed by one
official. Two officials open and sign for all
post opened and a post receiving register with a
remittance register is in place.
How fraud can occur FINANCE/ FACE VALUE State
money can be pocketed Misuse of Government
vehicles Theft Face value can disappear
especially certificates and migration labels An
official can manipulate the system. Money
received through the post can be taken.
146
  • DISCIPLINARY CASES

147
(No Transcript)
148
  • CHALLENGES
  • NEW DEMARCATED AREAS FOR KURUMAN NORTHERN CAPE
  • 152 villages (23 616 square metres of land) added
  • Additional 185 000 population dependant on
    Northern Cape to render
  • Budget requirement for additional services.
    Discussions currently with NW.
  • INFRASTRUCTURE
  • Obtaining suitable office space for District
    Office Springbok
  • MOBILE UNITS
  • Lack of funding for running costs for Mobile
    Units
  • NEW ESTABLISHMENT
  • Allocation received for compensation of
    employees, however, no operational costs eg.
    Goods and Services.

149
ACHIEVEMENTS
  • Infrastructure 3 model offices 3 model port
    control offices
  • Telephone Etiquette
  • Five (5) 3.5 ton and two 2) 7 ton computerized
    mobile unit trucks
  • 64 of staff awarded Bonus Incentives for
    2004/2005 performance assessment
  • Roster of Management interaction (SMC, Branch
    meetings, One-on Ones)
  • Northern Cape selected to pilot the rollout of
    the Live Capturing project in the model Regional
    Office Kimberley
  • Fingerprint Biometric Identification devices
  • Special Project on Indigenous people (Xhu Khwe
    and Khomani San)
  • Provincial Improvement Plan
  • Opening of permanent Service Points Prieska
    Postmasburg

150
  • SYSTEMS/ CONTROL MEASURES IMPLEMENTED DURING 2006

151
  • RECORD OF PURCHASES

152
CHECKLIST TO BE UTILIZED WHEN VISITS TO OFFICES
/ PORTS OF ENTRY BY THE PM / RR'S / PIH
153
  • CHECKLIST FOR GOVERNMENT VEHICLES

NAME OF DRIVER ……………………………………………………. TRIP
AUTHORITY NUMBER ………………………………………… VEHICLE
REGISTRATION NUMBER…………………………………… TRANSPORT
OFFICER……………………………………………………
I ………………………… (surname initials of driver) the
official driver of the above-mentioned vehicle,
hereby certify that the information stated above
is correct, that the deficiencies /damage/loss
observed have been indicated/the Transport
officer has been informed of such prior to my
taking the vehicle over, and that I take
responsibility for the vehicle issued to me. I
realize that I am further responsible to ensure
that the vehicle is parked as safely as
circumstances and that the logbook, petrol card,
keys and accessories entrusted to me, shall be
kept safely and returned to the Transport
officer. SIGNATURE OF DRIVER…………………………………………………………
… (DATE) SIGNATURE OF TRANSPORT OFFICER
……………………………. (DATE)
154
  • TRACK AND TRACE REGISTER

155
  • MANUAL FOR TRACK TRACE REGISTER
  • GENERAL MEASURES FOR UTILIZATION OF TRACK AND
    TRACE REGISTER
  • The register is maintained at the Information
    Desk by an official that is computer literate.
    (EXCEL)
  • The document were developed on EXCEL specifically
    to be able to sort the information according to
    date of birth or identity number when the
    applicant is infront of you or whilst over the
    phone instantly
  • The register is openened with a page per alphabet
    letter in order to simplify the update of the
    database in the event of an enquiry
  • The following up of progress and updating of the
    register is delegated to a specific official (s)
    in the office in order to ensure continuity
  • Manual file (s) is availed to all other staff
    that liase with clients (eg. the supervisor,
    processing unit etc.). The files are then handed
    to the responsible official at the end of each
    working day in order to update the electronic
    database.
  • ID NUMBER OF THE APPLICANT
  • The Identity number should be completed in this
    field or the date of birth in the case of a first
    application / late registration of birth
  • SURNAME AND INITIALS
  • The surname and initials of the applicant should
    be completed in here
  • TYPE OF APPLICATION
  • Type in the type of application eg first
    application, late registration of birth, full
    birth certificate etc
  • DATE POSTED TO HEAD OFFICE
  • The date on which the application were forwarded
    to Head Office
  • DATE RECEIVED AT HEAD OFFICE
  • The date on which the acknowledgement of receipt
    (annexure B) were stamped by Head Office

156
  • TRACK AND TRACE (continued)

OFFICE ID/LATE BIRTH REGISTRATION APPLICATIONS
SENT TO HEAD OFFICE DATE STA,MP SUPERVISOR
SIGNATURE ………………………………
PLEASE ACKNOWLEDGE RECEIPT AND RETURN TO The
Regional Representative Department of Home
Affairs Private Bag X5885 UPINGTON 8800 RECIPIENT
……………………………………….. DATE STAMP SIGNATURE
……………………………………… RANK ………………………………………………. REGIONA
L OFFICE UPINGTON FULL BMD CERTIFICATE
APPLICATIONS SENT TO HEAD OFFICE
157
  • SOUTH AFRICAN POST OFFICE ACKNOWLEDGE OF RECIEPT
    FORMAT

TOWN OR SUBURB __________________________________
_________
________________


Post
office stamp here I ______________________________
_________ ID _____________________ do hereby
accept responsibility for the books I took
possession off and will undertake to hand it over
to the rightful owners or return it personally
to the Department of Home Affairs Kimberley
within 7 calendar days.
Total of books handed over ___________
Received back, not delivered _____________
158
  • MONITORING TOOL

INSTRUCTIONS ISSUED TO REGIONAL MANAGERS BY
PROVINCIAL MANAGER
INSTRUCTIONS ISSUED TO OFFICE BY REGIONAL MANAGER
INSTRUCTION ISSUED TO OFFICE BY HEAD OF OFFICE
159
  • THANK YOU
  • DANKIE
  • TCAKA (KHWE)
  • PHANDU (XUN)
  • KE A LEBOGA
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