Welcome to Kronos Employee Training Understanding the Kronos Display

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Welcome to Kronos Employee Training
Understanding the Kronos Display
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Understanding the DisplayThe initial Kronos
window consists of three sections
Browser toolbar, menu, and address bar
Workspace - main area in which all tasks are
performed
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Timecard Editor View Navigation Bar

• The Kronos navigation bar contains a LOG OFF
  option in addition to other views of your time
  leave.

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Time Card Editor View Workspace
Header
Function Bar
Time Entry Area
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Timecard Editor View Header

• Name of the component/program that you are
  currently using

• Your employee name ID

• Pay Period

• Link to the online Help

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Time Card Editor View Function Bar
Options to select or clear all time records.
Show next page of time records.
Approves a selected (highlighted) time entry.
Saves any changes made.
Exits the timecard without saving. Note If you
have selected the Save option, then selecting
Cancel will exit the timecard but Save your
changes.
Shows/hides comment lines for all time records.
Removes a selected (highlighted) time entry. A
delete screen will appear requiring you to select
delete again to confirmation the action.
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Timecard Editor Time Entry Rows

• To add a row with the same date, click on the
  arrow after the date.

• Time is entered in the Punch Hours column.

• Total hours worked each day will be displayed in
  the Shift Hrs column.

• Enter Pay Codes such as SICK or VAC in the Pay
  Code Column. Click on the magnifying glass next
  to Pay Code to see a complete listing.

• Do NOT enter a Pay Code for Base or normal hours
  worked.

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Timecard Editor Time Entry Rows

• The Approval (Ap) column will display the level
  of approval
• 0-not approved
• 1-approved by Employee
• 2-approved by Supervisor
• 3-approved by Human Resources

• Shift is 1 for all employees.

• To charge work to different programs, click on
  the magnifying glass at the end of Labor Levels
  and select the program..

• Notes are system generated, no entry is required.

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• In addition to the Time Card Editor View there
  are two other views, Accrual View and Time Card
  View.
• To display either of these views click on the
  title in the Navigation Bar.
• Lets start with the Accrual View.

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Accrual View

• This view displays a screen that shows balances
  for Compensatory Time, Sick Leave and Vacation
  Leave.

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Accrual View

• Shows the type of leave being accrued.

• Shows the hours the employee has earned that are
  not yet available to use. These hours become
  available in the next pay period per DHHS policy.
  These are calculated as time is entered in Kronos.

• Shows the number of hours carried forward after
  the year-end accrual posting. The year-end
  accrual posting is done after the last pay date
  of the year.

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Accrual View

• Shows the hours the employee has available to use
  in this accruing pay code since the year-end
  accrual posting.

• Shows the total number of hours that the employee
  has used since the year-end accrual posting.

• Shows the total number of hours in this pay code
  that the employee has left to use in the current
  pay period. (Carried Forward Accrued Eligible
  - Hours Taken Remaining Balance.) Comp time
  balances will not calculate real time. Balance
  will come from NIS after payroll.

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Accrual View

• Shows the date on which the balances on this
  detail line are calculated. In other words, the
  values of the accrual fields on this date were
  used to calculate the balance that displays on
  this detail line. This is always going to
  default to the current date.

• Shows the tier the employee is on as of the date
  shown. The tier is automatically calculated
  based on your adjusted service date.

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• Now lets move to the Timecard View.

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Timecard View

• This view displays a screen that shows time
  records for the current pay period. This view
  also provides an option to view historical and
  future pay periods. Future pay periods can only
  be viewed if you have made entries for a future
  pay period.
• This screen will be blank until you have entered
  some type of time record.

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Time Card View
Header
Function Bar
Time Report Area
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Time Card View Function Bar

• Takes you back to the Timecard Entry view

• Provides option to select all records for viewing
  additional information under the Actions Menu.
  Note Selecting individual rows is completed by
  single clicking on each row.

• Provides options to display breakdowns of time
  records. The breakdown will show the total hours
  paid under each pay code for the time record(s)
  selected.

• Provides options to Show Rounded Time (for people
  who clock In Out only), Shift Hours, Select
  Date Range for historical pay periods.

• Displays the next page of records if another page
  exits.

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• This ends the first presentation on Kronos
  Employee Training.
• To learn more about how to enter time in Kronos
  refer to the presentation
• Entering Time in Kronos
• For more information about special circumstances,
  see
• Entering Time for Different Programs
• Requesting Pay or Comp Time for Overtime Worked
• Changing Your PIN (Password)

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Additional Resources

• More information about Kronos can also be found
  under the Useful Documents section on the Kronos
  home page (http//www.dhhs.ne.gov/kronos)
• Helpful documents include
• Glossary of Payroll Terms
• Employee FAQ
• Pay Code Listing