How to write a good HBCU Proposal - PowerPoint PPT Presentation

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How to write a good HBCU Proposal

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Title: How to write a good HBCU Proposal


1
How to write a good HBCU Proposal
  • George Seweryniak
  • DOE Program Manager
  • seweryni_at_ascr.doe.gov
  • (301) 903-0071

2
What is DOE looking for
  • Proposals that develop and expand research and
    educational relationships with historically black
    colleges and universities (HBCU) and other
    minority educational institutions
  • Partnerships with DOE laboratories
  • Discovery, development, and deployment of the
    computational and networking tools that enable
    researchers in the scientific disciplines to
    analyze, model, simulate, and predict complex
    phenomena important to the Department of Energy
  • Research into areas of Applied Mathematics,
    Computer Science, and Integrated Network
    Environments

3
The Basics
  • You need to have a good idea or problem to be
    attacked !
  • Look at the DOE mission and other Federal Agency
    HBCU programs
  • Submit proposal outline to DOE Program Manager
  • Good or bad idea ? that is defined by your
    peers. Take this into account !
  • All proposals are reviewed and rated by at least
    3 reviewers
  • Before you start to write make sure that your
    proposal fits the mission of DOE ASCR
  • http//www.science.doe.gov/Program_Offices/ASCR.ht
    m
  • Be optimistic - there are many, many funding
    opportunities
  • Search DOE HBCU via your favorite search engine

4
The Process
  • Find others who successfully applied to DOE for
    funding
  • DOE agency people are only partly administrators
    they have experience, contact them with your
    questions
  • Proposal abstract via email is highly encouraged
  • Describe what you plan to do and how it will fit
    with the DOE mission include funding profile
    and keep it to one page
  • Think about external and internal deadlines
  • It can take up to 4 months to get the proposal
    submitted and reviewed
  • Review the mechanics of how to submit a proposal
    electronically (you may need to register takes
    time)
  • http//www.sc.doe.gov/grants/grants.html
  • Follow strictly the rules as described on the www
    site for the title page, narrative, abstract,
    budget, signatures etc
  • The abstract is important. It serves as a first,
    sometimes also final information about the
    proposal

5
Important items
  • Proposal writing is a very ritualized process.
  • Scientific hypothesis
  • Specific aims are important !
  • You cannot do everything at the same time
  • Be focused
  • Current state of knowledge
  • Experience of your team
  • Your pilot studies
  • Methods and tools to attack the problem
  • Timetable
  • Resource level (manpower, budget, travel etc)
  • Identify other funding avenues that are being
    pursued
  • Check and double check before you submit it
    electronically

6
Sample ProposalBackground
  • Proposal is to create a visualization center and
    visualization program of study at Great Education
    University (GEU) a small HBCU university.
  • Proposal is requesting 3 year funding prior to
    the fall session in 2008.
  • Amount of funds requested in 100k, 200K, 300K

7
Sample Table of Contents
  • Abstract . . . . . . . . . . . . . . . . . . . .
    . . . . . . . . . . . . . . . . . . . . . . . . .
  • I. Introduction . . . . . . . . . . . . . . . . .
    . . . . . . . . . . . . . . . . . . . . . . .
  • II. Great Education University (GEU) Information.
    . . . . . . . . . . .
  • A. GEU Computing Center. . . . . . . . . . . . .
    . . . . . . . . . . . . . .
  • B. Visualization Center at GEU . . . . . . . . .
    . . . . . . . . . . . . . .
  • III. Academic Year Activities . . . . . . . . . .
    . . . . . . . . . . . . . . . . . . .
  • A. Research . . . . . . . . . . . . . . . . . . .
    . . . . . . . . . . . . . . . . . . .
  • 1. Mathematical Modeling/Numerical Methods. . . .
    . .
  • 2. Discrete and Computational Geometry . . . . .
    . . . . .
  • B. Visiting Scientists Seminar Lecture Series
  • C. Research Training Workshop . . . . . . . . .
  • IV. Summer Activities . . . . . . . . . . . . . .
    . . . . . . . . . . . . . . . . . . .
  • A. Summer Institute in Computational Science . .
    . . . . . .
  • B. Summer Research Activities . . . .. . . . . .
    . . . . . . . . . .
  • V. Coordination of Activities with Department of
    Energy Laboratories
  • VI. Management Structure of the Project. . . . .
    . . . . . . . . . . . . .
  • VII. Publishing, Review and Evaluation of the
    Project . . . . . . .
  • VIII. Budgets and Budget Explanations . . . . . .
    . . . . . . . . . . . . .
  • Appendices

8
Sample Abstract
  • This proposal is to develop and implement a
    research center and research training program in
    computational science scientific visualization.
    The primary goal of this project is to create an
    opportunity for faculty, graduate students and
    upper division undergraduate students of diverse
    ethnicity to learn State-of-The-Art tools,
    techniques and practices and to become more
    involved in research with applications in areas
    of interest to DoE and DoE National Laboratories.
    Year-round academic year activities will include
    conducting research in areas of long-term
    interest to DoE, presenting a monthly seminar -
    lecture series in computational science -
    scientific visualization and conducting a
    Research Training Workshop. A major summer
    activity will be the GEU Summer Research
    Institute in Computational Science Scientific
    Visualization for beginning graduate and upper
    division undergraduate students. This summer
    institute as well as the academic year activities
    in this project will have as their major focus,
    getting more faculty and students at GEU, and
    from several HBCUs, involved with research
    activities of interest to DoE and DoE National
    Laboratories. Each year the project will produce
    one (or more) scholarly activity for presentation
    at a national or international professional
    conference and/or for publication. A www site
    will also be created and updated at least
    quarterly with accomplishments and project
    activities.

9
Next Steps
  • Submit an email message to me outlining your
    proposed work and how it benefits the HBCU
    community and DOE mission and programs. Keep it
    to one page maximum and include information on
    funding per year. Information on our programs and
    mission is located at http//www.sc.doe.gov/as
    cr/index.html
  • Receive response from me as to whether this
    proposal is of interest to our office. Expect
    response within 30 days.
  • If encouraged to submit proposal please prepare
    a full proposal and submit through
    http//www.sc.doe.gov/grants/grants.html
  • Submit a copy of your proposal to me via email
  • You can also submit a copy of your proposal to me
    before you send it through the grants www site
    for review and comment.

10
Typical Timelines
  • Pre-proposal email and response 30 days
  • Formal proposal submission 60 days
  • Proposal review 30 days
  • Award paperwork preparation 30 days
  • Award paperwork must be in Chicago contracting by
    June 30, 2008
  • Proposal negotiations and award 90 days

11
Where to get additional Information
  • The following www sites may be of interest
  • http//www.sc.doe.gov/ascr/Accomp/Accomplishments.
    html
  • http//www.sc.doe.gov/ascr/WorkshopsConferences/Wo
    rkshopsConferences.html
  • http//www.sc.doe.gov/ascr/ProgramDocuments/ProgDo
    cs.html
  • http//www.sc.doe.gov/ascr/About/about.html

12
  • THE END
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