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Creating Accessible PDFs in Adobe Acrobat Professional 7.0

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Manipulating tagged PDF structural elements. PDF Document Creation ... Select Advanced - Accessibility - Add tags to Document ... – PowerPoint PPT presentation

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Title: Creating Accessible PDFs in Adobe Acrobat Professional 7.0


1
Creating Accessible PDFs in Adobe Acrobat
Professional 7.0
2
General Accessibility
  • Information Is it Accessible?
  • Alternative Formats
  • Text
  • Logical Order
  • Easy Reading and Navigation
  • Tags

3
Accessibility Requirements
  • Acrobat must have access to electronic text.
  • Acrobat should have a tag tree structure with
    that electronic text.
  • Acrobat should have a logical ordered tag tree.

4
Acrobats Accessibility Features
  • Read Aloud
  • Keyboard Navigation/Auto Pilot
  • View documents in high-contrast mode
  • Zoom in on text and reflow it to fit any size
    view
  • Save Adobe PDF content as text (TXT)
  • Search PDFs
  • Accessible Forms

5
Why Acrobat Professional?
  • Acrobat Standard can
  • Create accessible PDF documents from existing PDF
    documents
  • Creating accessible PDF forms
  • Acrobat Standard cant
  • Optimize accessibility of PDF documents
  • Manipulating tagged PDF structural elements

6
PDF Document Creation
  • A PDF document from a Native tagging
    Application
  • An Untagged text/PDF document already created
  • A scanned page PDF document

7
Native Applications
  • Adobe
  • Indesign 2
  • Framemaker 7
  • Pagemaker 7
  • Microsoft Office 2000

8
MS Office Accessibility Tips
  • Always use document style formats to identify
    structural elements of documents
  • Use bullets and numbering to create lists
  • Use columns for creating columns not tabs
  • Use tables for creating tables not tabs
  • Give images alt tags
  • Preferable to use the Convert to PDF tool

9
MS Office Exercises
  • Create a proper HEADING
  • Create a numbered or bulleted list
  • Create a proper multi-columned setup
  • Create a simple table with proper table headings
  • Insert an image and give it an alt tag
  • Convert to PDF

10
Existing PDF with Accessible Text
  • Run the Acrobat Full or Quick Check
  • Quick Check vs. Full Check
  • False positives possible
  • Decorative Images
  • Decorative texts
  • If not tagged, create tags and then check tags
    for captions and logical order.
  • If tagged, check tags for captions and logical
    order.

11
PDFs With No Tags
  • Create Tags
  • Advanced - Accessibility - Add tags to Document
  • Check Tags
  • View - Navigation Tabs - Tags

12
Create Tags Exercise
  • Open a browser and navigate to www.dso.ufl.edu/ela
  • Follow the directions for the Accessible PDF
    section to save the untagged document to your
    desktop.
  • Select Advanced - Accessibility - Add tags to
    Document
  • View the tags by selecting View - Navigation
    Tabs - Tags

13
Check Tags Exercise
  • In the Tags Navigation Tab select Options -
    Highlight Content
  • Click through the different tags to check for
    logical order and required text.

14
Scanned PDF Documents or Existing PDFs without
Accessible Text
  • Acrobat Standard/Professional Paper Capture
  • Acrobat Capture 3.0 Tag Adobe PDF Agent

15
Paper Capture
  • Document Recognize Text Using OCR Start
  • Edit to select output style
  • Find OCR Suspects

16
Paper Capture Exercise
  • Open a browser and navigate to www.dso.ufl.edu/ela
  • Follow the directions for the Accessible PDF
    section to save the scanned document to your
    desktop.
  • In Acrobat select File - Create PDF - From File
    and choose the scanned document.
  • Select Document - Recognize Text Using OCR
    Start
  • Be sure PDF Output Style is set to Formatted
    Text and Graphics
  • After the Paper Capture correct any errors by
    selecting Document - Recognize Text Using OCR -
    Find First OCR Suspect
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