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Title:

PowerPoint Presentations

Description:

Photos/Sounds/Videos/Diagrams/Charts. Illustrate points. Language learning ... Tips: Consistency. Text as well as Graphics styles set in the Slide Design you choose ... – PowerPoint PPT presentation

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Title: PowerPoint Presentations


1
PowerPoint Presentations
  • Text and Graphics
  • Techniques
  • Tips

2
What well look at.
  • Uses for PowerPoint
  • Starting out
  • Blank or design
  • Choosing slide layouts
  • Inserting Formatting Text
  • Inserting Graphics
  • Viewing and arranging slides
  • Creating/Printing notes and handouts

3
PowerPoint Presentations
  • Presentations at conferences or committees
  • Classroom modules

4
Presentations
  • Text and illustrations
  • Pictures
  • Graphs
  • Cartoons for color and variety
  • Presentation space for notes Ready-made
    handouts

5
Classroom modules
  • Outline notes
  • Basis of your lecture segment
  • Photos/Sounds/Videos/Diagrams/Charts
  • Illustrate points
  • Language learning
  • Processes (Physics, Chemistry)
  • Business trends, stats

6
Starting a new presentation
  • Open PowerPoint
  • Start Button ? All Programs ? Microsoft
    PowerPoint
  • If a blank presentation doesnt appear
  • On the menu bar, click File ? New
  • The New presentation pane appears at the right

7
Starting choices
  • On the New Presentation pane choose

8
Starting choices Blank
  • On the New Presentation pane choose
  • Blank presentation for a simple white or colored
    background
  • (Add design later)

9
Starting choices Design Template
  • On the New Presentation pane choose
  • Blank presentation for a simple white or colored
    background
  • (Add design later)
  • From Design Template to choose from pre-designed
    graphic backgrounds

10
Starting choices AutoContent
  • On the New Presentation pane choose
  • Blank presentation for a simple white or colored
    background
  • (Add design later)
  • From Design Template to choose from pre-designed
    graphic backgrounds

From AutoContent Wizard to get help with content
for standard business presentations
11
Blank presentation screen
Slide Thumbnails Click to move to slides
Task pane Changes with your Insert menu choices
12
Blank presentation
  • Add slide layout later Easy!
  • Format ? Slide Design

13
Starting from Design template
  • New From Design Template
  • Or Format Slide Design
  • Template pane opens to the right
  • Click a graphic scheme to choose a design for
    your presentation
  • Change Templates anytime
  • Remove background pictures from individual slides

14
Title Slide
  • First slide Title slide
  • Different format from remainder
  • Enter title and subtitle text
  • Subtitle can be
  • Topic areas
  • Short description
  • Blank

15
Adding more slides
  • On the menu bar, click Insert ? New Slide
  • OR Click the New Slide icon
  • Or Press Control-M

16
Choosing a slide layout
  • When you add a new slide
  • Apply slide layout pane appears at right
  • Click to apply your choice
  • Text Bullets
  • Graphics Easily add clip art or images saved on
    your computer
  • Combinations Text and Graphics frames
  • Always add a title
  • Everything easily changed!

17
Frames
  • Selecting a layout inserts movable containers
    (frames) to hold text or graphics
  • Graphics dont have to be in a graphics box
  • Frames are movable and resizable

Text and graphics layouts
18
Text frames
  • Text normally in levels of bullets (Heres level
    1 in this Slide Design)
  • Level two
  • Level three
  • To get rid of a bullet, backspace at the
    beginning of a line
  • Bullet and text styles are set in the Slide
    Design
  • You can change the Master slide (View Master
    Slide Master)

19
Adding Text
  • Type text in a text frame
  • To go down to the next level of bullet
  • Press Tab at the beginning of a line or
  • Click the Increase Indent icon on Formatting
    toolbar
  • To go back to a higher level bullet
  • Press Shift-Tab at the beginning of a line or
  • Click the Decrease Indent icon on Formatting
    toolbar

20
Text Other formatting
  • Highlight text to format
  • Use toolbar button to format
  • Use sparingly!

21
Techniques Text
  • Clear Titles
  • Nothing below 18/20 pt
  • Short bullets
  • Explicate as you present
  • Not full text
  • San Serif Fonts
  • Arial, Helvetica, Verdana, Tahoma
  • Best Serif font Georgia
  • This text Verdana (Sans Serif top and brown) and
    Georgia (smaller black)

22
Tips Text and graphics
  • Appropriate graphic style
  • Serious and subdued
  • Playful and cartoony
  • Illustrative photos
  • Consistent style, colors
  • Drawings with similar look
  • Not too busy
  • Not even 1 graphic per page unless illustrating a
    point

23
Tips Consistency
  • Text as well as Graphics styles set in the Slide
    Design you choose
  • Styles include
  • Type Face sizes and colors
  • Bullet styles and colors
  • Background graphics

24
Master slides
  • Presentation designs set by Master slides
  • To view and change
  • View Slide Master
  • Changing an aspect of the master changes your
    whole presentation - consistently

25
Graphic frames
  • Select a layout that includes a graphics frame
  • Click an icon to insert a graphic type Or insert
    graphics from the menu Insert ? Picture
  • Pictures dont have to be in a graphics frame

26
Pictures
  • Before PowerPoint
  • Assemble your pix from camera/scan/Web
  • Web Search with Google?Image tab
  • Click thumbnail of picture
  • Then click See full-sized image
  • Right-click (Control-click on Mac)
  • Click Save Picture as to download
  • Remember where you saved the picture!

27
Choosing Pictures
  • Choose Pictures like shoes
  • Are they the right fit?
  • Size Dimensions and File Size
  • Can resize (some) in PowerPoint
  • Do they go with your presentation?
  • Relevance
  • Do they go with each other?
  • Consistency, style

28
Techniques Inserting pictures
  • Insert ? Picture
  • Clip art
  • for supplied art
  • From File
  • for your pictures on disk

29
Techniques Tweaking pictures
  • Use the Picture toolbar
  • View ?Toolbars, Picture
  • Quickly add lines, change brightness, contrast,
    even color (sometimes)
  • Size, position, tilt graphic
  • Dont make it (much) larger

30
The picture toolbar
To show toolbar Click a picture If the toolbar
doesnt appear Right-click picture and choose
Show Picture toolbar
  • Click to select picture before you choose an
    option

31
Manipulating Pictures
Drag to rotate
  • Dont make pictures larger
  • Bigger Fuzzier
  • Control in PowerPoint
  • Placement
  • Size
  • Rotation

Drag corner bubble to resize
Click and drag to move
32
Getting Fancy
  • You can
  • Add transitions between slides
  • Animate text
  • Make graphics appear and disappear
  • See the PowerPoint Animations presentation for
    more information.

33
Getting Fancy
  • You can
  • Add transitions between slides
  • Animate text
  • Make graphics appear and disappear
  • See the PowerPoint Animations presentation for
    more information.

Dont Overuse!
34
Getting Fancy
  • You can
  • Add transitions between slides
  • Animate text
  • Make graphics appear and disappear
  • See the PowerPoint Animations presentation for
    more information.

Can be annoying!
Dont Overuse!
35
Ways to View your slides
  • View menu changes slide display
  • Normal
  • Create/Edit
  • Slide Sorter
  • Thumbnails to move around or delete
  • Slide Show
  • Full-Screen presentation
  • Notes Page
  • Type in notes for presenter or for handouts

36
Slide Sorter View
  • Open from
  • View menu
  • View icons (lower left)
  • Click slide to select
  • Drag to move
  • Press Delete to remove

37
Notes View
  • Open from
  • View menu
  • Bottom section for text
  • Notes to print for presenter or for distribution

Type your notes here
38
Printing
Click down-arrow to see print choices
  • From Menu bar File Print
  • In lower left, use the Print what pulldown to
    choose
  • Slides?1 slide /page
  • Handouts?several slides/page
  • 3 per page prints lines for notes to right
  • Notes pages?like Notes view
  • Slide with your notes
  • Outline View?Text only

39
Printing Handouts
Click down-arrow to set slides/page
  • Choose 3 slides per page to get lines for notes
  • Check Frame slides for line around slide images

40
Printing Headers/Footers
Click preview button to set print options
  • On the menu bar, click File Print, and then
    click Preview
  • OR On the menu bar, click View Header and
    Footer
  • Add Date, Name of presentation, etc.

41
Summary
  • Use PowerPoint for
  • Conferences
  • Meetings
  • Classroom modules
  • Start from blank or design template
  • Add or change design template at will
  • Add text
  • Bullet form primarily Promote and demote bullets
  • Insert pictures
  • Insert saved pictures or clip art
  • Print Handouts, Notes pages or text outline
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