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Basic Accounting for Ministers

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... make up a person's total worth (home, car, bonds, checking account, savings, etc. ... http://www.familylife.com/donations/financial.asp. Boeing Cash Flow Report ... – PowerPoint PPT presentation

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Title: Basic Accounting for Ministers


1
Basic Accounting for Ministers
2
Definition of Accounting
  • Accounting is the systematic compilation of
    financial information for use in making wise
    economic decisions on behalf of a ministry.

3
Duties of Accountants
  • Accountants observe the activities of a church
    and from the various events and transactions that
    take place identify those that are evidence of
    economic activity.
  • They record the monetary value of these events
    and transactions.
  • They classify and summarize information and
    communicate it in financial statements.
  • They interpret financial information by
    explaining its meaning, uses and limitations.

4
The Accounting Formula (Equation)
  • A L E
  • Assets Liabilities Equity

5
Accounting Terms
  • Assets are possession that make up a persons
    total worth (home, car, bonds, checking account,
    savings, etc.).

6
Accounting Terms
  • Liabilities are debts (mortgage, loans, bills,
    taxes, etc.).

7
Accounting Terms
  • Equity is the value of property in excess of
    claims or liens against it.

8
Accounting Terms
  • Net Worth is the difference between total assets
    and total liabilities.

9
Median net worth of households by age of
householder, percent change 1992-1995, in 1995
dollars
10
Accounting Terms
  • Solvency is when the total value of ones assets
    is greater than the total value of ones
    liabilities. Such a person is said to be
    solvent. He is in possession of more money (and
    property that can be converted into money) than
    is owed.

11
Accounting Terms
  • Liquidity is the capability of ready conversion
    into cash.

12
Which is more liquid?
  • Stocks?
  • Time share?
  • Savings Account?
  • Checking Account?
  • Car?
  • Bonds?
  • Mutual Funds?
  • Loose change?

13
Accounting Terms
  • Cash Basis is the keeping of records based on
    only cash received and cash disbursed.

14
Accounting Terms
  • Accrual Basis is the keeping of records based on
    all income earned and expenses incurred (whether
    prepaid or unpaid along with specified periods of
    time).
  • Accounts Receivable
  • Accounts Payable

15
Accounting Terms
  • Fiscal Year a term used in connection with the
    closing of the books at the end of a 12 month
    period ending with the last day of any month, but
    December.
  • Calendar Year a term used in connection with
    closing the books on December 31.

16
Generally Accepted Accounting Principles
  • Understandability Financial statements must be
    clear and concise.

17
Generally Accepted Accounting Principles
  • Relevance Information must be reported so as to
    aid those who make decisions.

18
Generally Accepted Accounting Principles
  • Timeliness Reports should provide information
    frequently enough for decision makers to control
    and coordinate the plans of the church.

19
Generally Accepted Accounting Principles
  • Neutrality Financial statements should not be
    biased in favor of one group, but fairly meet the
    needs of a wide variety of users.

20
Generally Accepted Accounting Principles
  • Verifiability Accounting information must be
    supported with documentary proof (receipts,
    vouchers, etc.).

21
Generally Accepted Accounting Principles
  • Comparability The records and statements of
    financial data must be kept in a consistent way
    so as to allow for comparisons.

22
Generally Accepted Accounting Principles
  • Quantifiability Information should be reduced
    to a common denominator or unit (usually the
    dollar), so that facts may be conveniently
    summarized.

23
Generally Accepted Accounting Principles
  • Completeness This requires a full and adequate
    disclosure of all pertinent facts.

24
Generally Accepted Accounting Principles
  • Materiality All significant and material
    information and transactions which may affect the
    decisions to be made must be disclosed.

Pastors new chair.
25
Generally Accepted Accounting Principles
  • Historical Costs The amount of money actually
    exchanged in a transaction is the amount used as
    a basis for the valuation of goods or services
    acquired (as opposed to current market values).

26
Generally Accepted Accounting Principles
  • Entity Each church is viewed as a specific and
    separate entity distinct from its officers, and
    other units (district office, etc).

27
Generally Accepted Accounting Principles
  • Conservatism Accountants have generally felt
    that they serve churches best by adopting a
    conservative approach (i.e., choosing the
    alternative wit the most favorable effect on the
    churchs equity or net worth).

The new parsonage
28
Generally Accepted Accounting Principles
  • Going Concern In the absence of evidence to the
    contrary, accountants assume a continuity of
    existence and an environment similar to the one
    in which the church currently finds itself.

Foreclosure
Bankrupt
Evicted
29
The next few pages contain sample financial
reports.
30
Balance Sheet
31
Boeing
http//www.boeing.com/companyoffices/financial/fin
reports/midyear/midyear96/midyear96.html
32
Statement of Financial Position
THE TIBET FUND STATEMENT OF FINANCIAL POSITION
DECEMBER 31, 2001
33
Statement of Activity
http//www.familylife.com/donations/financial.asp
34
Boeing Cash Flow Report
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