TURBO PROTOCOL Suite II Software To Manage Your GCRC Protocol Data

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TURBO PROTOCOL Suite IISoftware To Manage
YourGCRC Protocol Data
Helix Computer Systems 700 Harris Street, Suite
205 Charlottesville, VA 22903 [phone]
Tonyo_at_helixsystems.com
Natasha_at_helixsystems.com
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Introduction
Turbo Protocol is an application program
originally designed and written at the University
of Virginia General Clinical Research Center
beginning in 1995. This comprehensive suite of
software helps to organize and manage the
life-cycle of all a Centers protocols beginning
with the submission by the Principal
Investigator day-to-day tasks like patient
scheduling and the end stages of a five-year
grant renewal. There are three main modules that
make up Turbo Protocol 1.Protocol Database
Suite Authoring and approval of the basic
protocol. 2.Nursing and Census Suite Allow key
personnel to input procedural information,
schedule patients and resources, pre-admit
patients and provide a census of the patient
population. 3.Metabolic Kitchen Suite Create a
meal preparation schedule based on protocol and
patient schedules. Licensing was granted to Helix
by the University of Virginia in 2000.
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Turbo Protocol Management Suite II

• Suite II is the Nursing and Census Suite
• It allows key personnel to
• (a) input the scientific procedural information
  for each protocol
• (b) schedule patients and resources on a per
  protocol visit basis
• (c) pre-admit and admit patients and
• (d) provide a census of the patient population

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Advantages to Suite II

• All nursing forms (flow sheets, doctors orders,
  etc.) are standardized.
• All forms are stored in one central location.
• Resolves scheduling conflicts with patient rooms,
  resources, etc.
• No admissions are allowed on protocols that are
  not fully approved.
• No admissions are allowed without a consent form.
• Simplifies nurse orientation for each protocol.
• Aids communication between Cores.
• Complies with NIH guidelines regarding race,
  ethnicity and inpatient admissions time in and
  time out.

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Suite II Nursing Protocol Manager (NPRO)

• Allows the nursing and medical staff to create
  doctors orders, admission and visit types,
  resource allocation parameters and the nursing
  flow sheets.
• Compiles the information to create a printable
  protocol packet.
• Sets parameters for resources set in NPRO, used
  in PADS and Scheduler.

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NPRO Main Menu

• Protocols can be displayed by Turbo ID (TST001)
  or by IRB/HIC ID (4 digits)
• Click/highlight the protocol to be edited
• Click View Protocol button
• Edit Resources button will displayed later

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NPRO Protocol Menu

• Inpatient/outpatient instructions for the entire
  protocol can be added on this screen.
• Allows the head nurse to add orders, resources
  and flow sheets for each admission/visit.
  Standardized formats insure consistency. Double
  click item to add data.
• Head nurse can print entire nursing packet for
  the doctors approval and signature.

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NPRO Doctors Orders

• Allows the user to enter medications and general
  orders for the admission.
• All doctors orders print out in a set format.

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NPRO Resource Allocation

• The head nurse sets up resources that will be
  used for each admission.
• Resources can be read from a drop-down list.
• Resources can be added/deleted as your clinic
  needs.
• Offset times indicate length of time resource
  requires.

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NPRO Flow Sheet

• Flow sheets are set up for each admission (as
  required).
• All flow sheets use a standardized format
  (similar to MS Excel)
• These flow sheets indicate what the nurses and
  lab staff must do and when.
• Flow sheets can be saved as templates so the
  information can be reused in other admissions.

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NPRO Flow Sheet Printout
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NPRO In/Out Instructions

• The inpatient and outpatient instructions allow
  the nurse to add general instructions regarding
  the entire protocol.
• The instructions are entered from the main
  protocol screen.
• The instructions are printed as part of the
  packet.

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NPRO Face Sheet

• The protocol face sheet includes title,
  investigator, admission type and general
  inpatient and/or outpatient instructions for the
  entire protocol.
• This page prints as part of the packet that the
  investigator must approve and sign.

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NPRO Status Information

• Allows the Head Nurse to view status of protocol.
• Check approvals as they are signed/received.
• This information is also available to the
  Administrator (through TPAP) and the Dietitian
  (through KPRO).
• Displays the number of patients enrolled to date.
• Displays the number of patients approved for the
  protocol.

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Suite II Patient Admission/Discharge System
(PADS)

• Admits, discharges and reschedules protocol
  patients.
• Shows the patient census, rounds report and call
  report for incoming patients.
• Schedules non-research patients (if applicable).

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PADS Main Menu

• Patient list (in and out)
• Click to view patient information
• Click to add a new patient
• Add an inpatient pre-admit.
• Add an admission.
• Process and inpatient discharge.
• Add an outpatient visit.
• View list of incoming patients for the next 3
  days. Report can be edited to call information.
• View consent data for incoming patients.
• View schedule of patients and resources.
• Rounds list report.
• Patient census report.

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Pads Add New Patient

• Ethnicity and race information comply with NIH
  guidelines.
• Internal checks to insure all required data is
  entered.

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PADS Pre-Admit a Patient

• The pre-admit screen reserves a bed and
  resources for a patient.
• Choose a patient from the patient list and click
  the Process Pre-Admit button on the main screen.
• Choose the protocol, physician, diagnosis and
  admission date. These items are drop down lists
  of information.
• Click the Log Admit w/o Printing button.
• You will be prompted to choose an admission/visit
  type (set up in NPRO).
• If the necessary resources or bed is not
  available at the time specified you will be
  prompted to change the admit date/time or cancel
  the entry. You will also be prompted to enter
  consent date for the patient (if not already in
  the system).
• If the protocol chosen is not fully approved a
  message box will be displayed. Patients can be
  pre-admitted on a protocol BUT cannot be admitted
  until all protocol approvals are received.

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PADS Process an Admission
To process a new admission Click the Process
Admit button on the main screen. This will
display a list of pre-admits. Choose the patient
and click the Process button. This will open the
Admission screen.
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PADS Admission Information
The admission screen allows the nursing staff to
admit the patient or reschedule/ cancel the
appointment. Admission information can be changed
on this screen before the admission is
completed. Admission time must be entered (NIH
guidelines). The consent date must also be
entered now (if it wasnt during the pre-admit
stage). If necessary, flow sheets and Doctors
Orders can be printed for the selected
admission/visit type. The admission process will
not continue if these protocol hasnt been fully
approved or the consent date isnt added.
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PADS Discharge Information
Click the Discharge button on the main screen.
Choose the patient from the list (similar to the
admission process list). Click the Process
Discharge button. Enter the Discharge Time (must
be entered NIH guidelines). Choose a status.
If the status isnt Admission Fully Complete
Discharge Comments have to entered.
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PADS Outpatient Visit

• Choose a patient on the main menu then click the
  Process Outpatient Admit button.
• The top of the outpatient screen displays the
  patient information.
• Enter the protocol, attending, diagnosis and
  admit/discharge times.
• The Length of Stay is automatically calculated
  for you.
• Outpatient process sheets can be printed if
  desired.
• Vital Signs can be added to this screen if you
  do not wish to use a paper copy.
• Click the Process button. This will allow you to
  choose the admission type.

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PADS - Scheduler

• This scheduler displays a list of clinic
  resources, times of use and patient information.
  This information is displayed on a daily basis.
• The top panel displays the resources being used
  on 3/19/2002 and the usage times.
• The lower panel displays the patient using the
  resources, protocol number and admission/visit
  type.

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PADS Rounds Report
The Rounds Report displays all the patients
(in/out) for the previous week. The Status
column displays the admission type or
rescheduled/ cancelled information. This report
prints in a user-friendly grid format.
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PADS Current Census Report
The Current Census Report displays all patients
currently in the clinic. This report prints in a
user-friendly grid format.
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PADS Tomorrow Census Report
The Tomorrow Census Report displays all the
patients currently scheduled to be in the clinic
tomorrow. This report prints in a user-friendly
grid format.
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PADS Quick Call Report
The Quick Call report displays patients currently
scheduled to come into the clinic during the next
3 days. After the call is placed to the patient
the information can be updated to include time
called, comments and if the call was answered,
etc. This report also records the user name (who
made the call).
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Suite II - Patient Browser (PatBrows)

• Displays patient information and admission
  information.
• Patient information can be added, edited or
  deleted.
• A convenient way for Administration staff to view
  patient information without having the ability to
  edit admission information.

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PatBrows Main Form

• Patient list (in and out)
• Click to view patient information (includes
  admission information)
• Click to view quick patient information (does not
  include admission information)
• Click to add a new patient

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PatBrows Patient Information

• Ethnicity and race information comply with NIH
  guidelines.
• Admission information can be double clicked to
  view full records.
• Internal checks to insure all required data is
  entered.

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PatBrows Admission Information

• Inpatient admission information.
• Information is read-only.
• This information can only be edited through PADS
  or Scheduler.

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PatBrows Quick Info
Allows the user to view and edit current patient
information. If PatBrows is opened in read-only
mode only this form is available to the user.
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Please contact Helix Computer Systems for more
informationHelix Computer Systems700 Harris
Street, Suite 205Charlottesville, VA 22903(434)
963-4900 ext. 4Tony OBrienorNatasha Veitch
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