Videoconferencing Basics

1
Videoconferencing Basics

• Minute Development Series
• 2008
• Vicky Pace

2
Purpose

• To learn how videoconferencing is used in the
  medical profession and how to connect and
  participate in an interactive videoconference.

3
Objectives

• Recognize uses for videoconferencing.
• Name components of the video conference equipment
  and their function.
• Identify the buttons on the remote control and
  use them to perform a variety of functions.
• List steps to connect and participate in a
  videoconference.
• Perform steps to prevent problems

4
Uses for Interactive Videoconferencing

• Education
• Medicine
• Telemedicine
• Consultations
• Business
• Conferences
• Demonstrations
• Other uses?

5
The Equipment

• Screen or Monitor
• Computer
• Keyboard Mouse
• Other Devices

• Camera Unit
• Speaker
• Microphone Pod
• Remote Control

6
Component Functions

• Functions of Main Components
• Screen or Monitor used to display the image from
  the far site
• Camera Unit sits on top of the monitor and
  controls the camera
• Speaker is used to provide sound to you from the
  far site (lets you hear what they are saying)
• Microphone Pod transmits sound to the far site
• If the red light is off the far site can hear
  what you are saying)
• If the red light is on you are muted.
• Remote Control is used for all functions
  including, controlling the camera and sound and
  connecting to a call.

7
Component Functions

• Functions of Peripheral Components
• Scan Converter (used connect the computer to the
  polycom for displaying)
• Computer (used to display the PowerPoint slides)
• Keyboard and Mouse (controls used to load and
  move from slide to slide during the presentation)
• VCR (optional device used to display VHS
  recordings on the polycom)

8
The Remote Control

• Buttons used to control the sound
• Volume used to increase (right side of button)
  or decrease (left side of button) sound.
• Mute when you do not want other site to hear
  what is being said in near location. Notice
  microphone icon with ? in bottom left screen.
• NOTE The button on the microphone pod is also
  used to mute and unmute. The red light indicates
  your site is muted. If the red light is NOT on
  the far site can hear what is being said.

9
The Remote Control

• Buttons used to control the camera
• Camera displays external camera sources
  available, such as primary camera, computer
  desktop for PowerPoint presentations, document
  camera for viewing documents, VCR or DVD taped
  presentations, slide projector, etc.
• Near and Far controls cameras. Near
  controls camera at your location. To control the
  Far camera, distant site permission has to be
  given in setup.
• Directional Arrows moves camera in
  corresponding directions. Use to frame the
  speaker in the center of the screen monitor.
• Zoom is used to move the camera in for a closer
  view or farther away for a larger view.

10
The Remote Control

• Buttons used to connect or end a call
• Directory (left-green) button shows the address
  book.
• Directional Arrows (center-red) are used to
  navigate within the address book.
• Select (center-red) button is use to choose a
  site to call.
• Call/Hang Up (top-green) button is used to dial
  the remote site or end the connection.
• NOTE Pressing numbers on the keypad to dial an
  IP address can also be used to connect to a
  remote site. Numbers will be displayed as they
  are typed in. Dot button (left center-blue) is
  required to place the dot.

11
Steps to Connect Using the Codian Bridge

• Using the number keys dial the IP address to
  connect to the auto attendant.
• Inside the OSU Telemed network dial
  192.168.168.74
• Outside the OSU Telemed network dial
  164.58.163.74
• Press Far on the remote control
• Use the Down Arrow on the remote control to
  scroll to Rural Health Med Ed 1
• Press the Right Arrow on the remote control
• Press on the remote control to give you the
  keypad
• Enter the conference pin number 678
• Press on the remote control to remove the
  keypad
• Press call/hang-up when the meeting is over
• NOTE The attendant will tell you if you are the
  first participant. You will hear a tone when
  others connect.

12
Trouble Preventing Tips

• Check all connections
• Reset equipment
• Reboot camera
• Restart scan converter
• Reboot computer
• Check VCR (if needed)
• Adjust the sound
• Remote and/or monitor
• Frame the subject
• Far site (remote)
• Near site (scanconverter)

If all else fails, CALL SUPPORT Debbie Martin
918-561-8564
13
Review

• Uses
• Education, Telemedicine, Business
• Equipment
• Speaker, Microphone Pod, Remote Control, Camera
• Monitor, Computer, Keyboard, Mouse, VCR
• Remote Control
• Controlling the Sound
• Controlling the Camera
• Connecting to a Conference

14
Review

• Steps to connect
• Dial the IP address
• Inside OSU network 192.168.168.74
• Outside OSU network 164.58.163.74
• Press Far
• Arrow down to RURAL HEALTH MED ED 1
• Right arrow to select
• Press (displays keypad)
• Enter the conference pin number 678
• Press (keypad disappears)
• When over press call/hang-up

15
Review

• Trouble preventing tips
• Check all connections
• Reset equipment (turn off and back on)
• polycom
• scan converter
• computer
• Adjust the sound
• Check VCR (if needed)
• Frame the subject
• If problems call support
• Local technical support
• Debbie Martin 918-561-8564
• Vicky Pace 918-584-4332