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Bill G Media's Poster Resources for PPT 2003

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To send your poster for printing: Send your poster file as an email attachment ... Insert a copy of your photo or scan into PowerPoint and scale it to the size you ... – PowerPoint PPT presentation

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Title: Bill G Media's Poster Resources for PPT 2003


1
PowerPoint Research Poster Resources
Contents
Printing Information
Naming your file To make your file(s) easy to
find, use our naming rules Your first name, last
name department.ppt Some abbreviation is fine
for departments.For example, Sam
Jones_MatSciEng.ppt tells us exactly whose file
it is, and if we were searching for Sams file we
could go right to it among hundreds of files in a
list. To send your poster for printing Send
your poster file as an email attachment to the
email address below. In addition to contact
information, you must give your deadline and
delivery address on campus (office or lab). You
will receive an automated response, letting you
know your email was delivered. Within a few hours
we will send you a custom PDF proof of your
PowerPoint file. OK the proof, or submit a
revised PowerPoint file and we will send you
another proof. If authorized by 7 to 8 PM, we
usually can print your poster and deliver to
campus the next weekday morning. Deadlines
Normal turn-around is about 1-2 days for delivery
of finished poster to campus. Overnight rush
service with sufficient notice can guarantee
next morning delivery (extra charge). Same day
rush is not available. Occasional delays may
result from clients failure to follow
instructions or to respond to proofs promptly.
Properly created PDF files may reduce proofing
delays and help in rush situations. See PDF
Resources on page 5 for instructions to create a
proper PDF proof for PowerPoint 2003. Email
questions or send poster job to
bill_at_billgmedia.com For complete information,
visit us on the Web www.billgmedia.com
2
Text Resources
Table Resources
2
Textbox Sample with Shaded Fill Lorem ipsum dolor
sit amet, consetetur sadipscing elitr, sed diam
nonumy eirmod tempor invidunt ut labore et dolore
magna aliquyam erat, sed diam voluptua. Duis
autem vel eum iriure dolor in hendrerit in
vulputate velit esse molestie consequat, vel
illum dolore eu feugiat nulla facilisis at vero
eros et accumsan. Meeska mooska mouskateer,
mouse cartoon time now is here. Lorem ipsum dolor
sit amet, consetetur sadipscing elitr, sed diam
nonumy eirmod tempor invidunt ut labore et dolore
magna aliquyam erat, sed diam voluptua. At vero
eos et accusam et justo duo dolores et ea rebum.
Stet clita kasd gubergren, no sea takimata
sanctus est Lorem ipsum dolor sit amet. Lorem
ipsum dolor sit amet, consetetur sadipscing
elitr, sed diam nonumy eirmod tempor invidunt ut
labore et dolore magna aliquyam erat, sed diam
voluptua. At vero eos et accusam et justo duo
dolores et ea rebum. Stet clita kasd gubergren,
no sea takimata sanctus est Lorem ipsum dolor sit
amet. Lorem ipsum dolor sit amet, consetetur
sadipscing elitr, sed diam nonumy eirmod tempor
invidunt ut labore et dolore magna aliquyam erat,
sed diam voluptua. At vero eos et accusam et
justo duo dolores et ea rebum. Stet clita kasd
gubergren, no sea takimata sanctus est Lorem
ipsum dolor sit amet.
This Excel table was pasted in. Type and cell
options are set within Excel (double-click to
edit). When done editing, tables should be copied
and pasted using Paste Special gt Picture (Windows
Metafile) to lock down the image for printing.
This table was created in PowerPoint using Insert
gt Table. Text can be formatted, tabbed and
rotated. Cell formatting includes custom fills
and borders, padding, merging and splitting, and
nested tables. Formatting uses the Tables and
Borders Toolbar.
  • About Textboxes
  • Double-click on text box edge, or hold Shift and
    double-click anywhere inside to bring up the
    Format dialog box.
  • Margins are set in the Text Box tab.
  • Check the Resize Autoshape checkbox to have the
    box grow as text is added/resized.
  • Outline and Fill colors are set in the Colors and
    Lines tab.
  • To convert to round-corner boxes select box, go
    to Draw menu gt Change AutoShape gt Basic Shapes
    and highlight the rounded box. To adjust the
    corners, grab the yellow diamond and drag.

How to set tabs within a text block
  • This table is a PowerPoint text block using tabs.
  • Do not try to align columns with spaces!
  • Animal Qty. Cost Each Favorite Food
  • Lions 3 50,000.15 Tigers
  • Tigers 2 60,000.65 Bears
  • Bears 1 5,000.48 Lions
  • To set tabs
  • Turn on Rulers (View menu gt Ruler). When
    insertion point is inside a text block, tabs and
    indents will show.
  • Cycle through different tab styles by clicking
    Tab Well (at intersection of rulers) Right,
    Left, Center, Decimal.
  • To place a tab, click inside the horizontal
    ruler, and drag it to desired location.
  • Big Tip! Font / Symbol Problems
  • If you use a font we dont have, your proof will
    probably show errors. Be sure to check math and
    greek symbols in your proof.
  • Check the fonts in your file! Go to File gt
    Properties gt Content to see the list.
  • Use OpenType fonts for math greek symbols
    whenever possible. OpenType fonts are identical
    for PCs and Macs. Go to Insert gt Symbol to see
    the special characters available.
  • You can embed TrueType fonts in the poster file.
    Go to Tools gt Options gtSave and click the Embed
    TrueType fonts box at the bottom.
  • Alternatively, you can email us a copy of the
    font(s) in question for temporary printing
    purposes. To open the Fonts folder, go to Start gt
    Control Panels gt Fonts.
  • Custom bullets can remap to wrong characters if
    we dont have your font. Either use bullets
    within PPT, or use characters from standard
    fonts.
  • Picture bullets are always jaggy. Never use
    them.
  • TEXTBOX SAMPLE WITH ROUNDED CORNERS
  • Lorem ipsum dolor sit amet, consetetur sadipscing
    elitr, sed diam nonumy eirmod tempor invidunt ut
    labore et dolore magna aliquyam erat, sed diam
    voluptua. At vero eos et accusam et justo duo
    dolores et ea rebum. Stet clita kasd gubergren,
    no sea takimata.
  • Iriure dolor in hendrerit in vulputate velit esse
    molestie consequat, vel illum dolore eu feugiat
    nulla facilisis at vero eros et accumsan et iusto
    odio dignissim qui blandit praesent.
  • At vero eos et accusam et justo duo dolores et ea
    rebum. Stet clita kasd gubergren, no sea takimata.
  • Use separate boxes for bullet text and paragraph
    text
  • Bullet and Number text has a hanging (negative)
    indent
  • Paragraph text has a positive or no indent.
  • Unlike Word, PowerPoint wont let you mix
    different indents within the same text block. So
    use two different textboxes for bullet text and
    block text!
  • You can adjust indents for Bullet Number text
    by having Rulers visible (see Tip at right)

Tabs
Left
Center
Right
Center
Tab Well
Title Using Box with Gradient Fill
Background Lorem ipsum dolor sit amet,
consetetur sadipscing elitr, sed diam nonumy
eirmod tempor invidunt ut labore et dolore magna
aliquyam erat, sed diam voluptua. At vero eos et
accusam et justo duo dolores et ea rebum. Stet
clita kasd gubergren, no sea takimata sanctus est
Lorem ipsum dolor sit amet. Lorem ipsum dolor sit
amet, consetetur sadipscing elitr, sed diam
nonumy eirmod tempor invidunt ut labore et dolore
magna aliquyam erat, sed diam voluptua. At vero
eos et accusam et justo duo dolores et ea rebum.
Stet clita kasd gubergren, no sea takimata
sanctus est Lorem ipsum dolor sit amet. Lorem
ipsum dolor sit amet, consetetur sadipscing
elitr, sed diam nonumy eirmod tempor invidunt ut
labore et dolore magna aliquyam erat, sed diam
voluptua. At vero eos et accusam et justo duo
dolores et ea rebum. Stet clita kasd gubergren,
no sea takimata sanctus est Lorem ipsum dolor sit
amet. Nam liber tempor cum soluta nobis
eleifend option congue nihil imperdiet doming id
quod mazim placerat facer possim assum. Lorem
ipsum dolor sit amet, consectetuer adipiscing
elit, sed diam nonummy nibh euismod tincidunt ut
laoreet dolore magna aliquam erat volutpat. Ut
wisi enim ad minim veniam, quis nostrud exerci
tation ullamcorper suscipit lobortis nisl ut
aliquip ex ea commodo Duis autem vel eum iriure
dolor in hendrerit in vulputate velit esse
molestie consequat, vel illum dolore eu feugiat
nulla facilisis at vero eros et accumsan et iusto
odio dignissim qui..
TITLE USING BOX WITH SOLID FILL
3
Logo Resources
Image Resources
3
High resolution logos with tranparent
backgroundsCopy and paste into your poster
layout. See resize tip below.
  • High-quality images and clip-art
  • Free from Microsofts collection
  • Click on the Clip Art button in the Drawing
    Toolbar to bring up the Clip Art panel.
  • Enter a Search keyword or keywords
  • Make sure the Web collections are checked for
    searching (requires Web connection).
  • Check Media Types such as Clip Art and Photos
    (uncheck Movies and Sounds).
  • Scroll through the search results and click on a
    desired image to load into your page!
  • Scale, crop, recolor as needed. Many pieces can
    be ungrouped to use the part you want.

Set image resolution for best quality file
size! Make sure your files can be emailed! It
only takes a minute to optimize resolution for
large digital photos. If your poster is larger
than 7-8 MB, your images probably have way too
much data.
Big Tips! Avoid common image errors
  • GIF format always prints badly. Convert to JPG or
    a PNG (for a transparent background).
  • For posters never use the Set Background
    Transparent tool in PowerPoint (on the Picture
    Toolbar). It will convert your image to a GIF
    file.
  • Never use Paste to insert TIFF files on a Mac.
  • Make sure Black and White photos are set to
    Grayscale (In Photoshop Image gt Mode gt
    Grayscale). RGB files are 3X larger and will
    make your images look off-color when printed.
  • Digital cameras can create huge files. Use the
    steps shown at right to quickly set an optimal
    resolution.
  • Insert a copy of your photo or scan into
    PowerPoint and scale it to the size you want.
    Double-click it and choose the Size tab in the
    dialog box. Write down the dimensions.
  • Open a copy of the image in PhotoShop, go to the
    menu Image gt Image Size. Follow the screen
    capture above 300 to 400 pixels/inch for ½ scale
    templates 150 to 300 pixels/inch for full-scale.
  • Save the resized file as a JPG, maximum quality.
    Insert the finished image into PowerPoint,
    replacing the old bloated version.

Big Tip! Resize objects without distortion!
  • Click on the object to be scaled.
  • Click on a corner selection node.
  • Hold the Shift key to constrain the aspect ratio
    as you scale. Perfecto!

4
Chart Diagram Resources
Design Resources
4
  • To apply a CWRU brand color
  • Double-click a swatch. In the dialog box select
    the Colors Lines tab.
  • Click the drop-down arrow next to the swatch and
    pick More Colors
  • Click OK to close the dialog box. The swatch is
    now available in the Custom colors on any color
    menu.
  • Excel charts, only better
  • Excel charts tables are great, but the default
    settings are kind of lame.
  • Before locking down (see tip at left), open and
    make axis labels larger, lines thicker, and data
    points larger. Bars and pie wedges can receive
    gradient fills.
  • To make all figures look consistent, duplicate
    styled text boxes for titles and captions in
    PowerPoint (below).
  • Tables, Charts and Vector Art
  • Excel figures can move or resize accidentally.
    You can lock finalized figures down using this
    method Copy the figure in PowerPoint then use
    Edit gt Paste Special gt Picture (or Picture gt
    Enhanced Metafile), whichever preserves the
    figure best.
  • This eliminates common printing problems with
    Visio objects also.
  • Frustrating bugs can be eliminated by creating a
    high-rez JPG of the figure. This converts buggy
    text symbols labels to pixels.
  • Easy align
  • Click on Grids Guides under View menu, then
    check Display guides in the pop-up dialog box.
  • Use Guides to line up objects.
  • Guides can be repositioned by clicking and
    dragging. They are in the background, so to
    select them click well away from any objects.
  • To clone a Guide, click on it and hold down
    Control and drag out a new Guide.
  • Guides are invisible on print-outs.
  • Selected objects have nodes which can snap to
    guides, making alignment easy (see example,
    right).
  • Easy array
  • Multiple selected items can be aligned or spaced
    evenly using the Align or Distribute (spacing)
    commands.
  • Select items to align or space.
  • On the Draw toolbars pop-up menu (bottom left of
    screen), choose the desired command.
  • Align left and right columns first, then
    distribute row by row. Finally top or
    center-align each row for a perfect array.
  • Pro tip Make ONE label and format it first.
    THEN duplicate and change text. Not only does it
    save time, but all labels are consistent!
  • Big Tip! Pasting Items into PowerPoint
  • Except for Microsoft Office objects (Excel, Word,
    PowerPoint), do not use Copy and Paste to place
    items into PowerPoint.
  • The clipboard can lose important print data (such
    as line thickness), which often is not noticeable
    until after it is printed!
  • From the original program, Export (or Save As) a
    Windows Metafile (.wmf), Enhanced Metafile (.emf)
    or high-rez JPG for charts, tables and diagrams.
  • In PowerPoint use Insert gt Picture gt From File
  • Never paste TIFF images into PPT on a Mac!

This Chart Title Created in a PowerPoint Textbox
for Consistency.
  • Diagrams are a Snap
  • Use AutoShapes and AutoShape Connectors found in
    the Drawing Toolbar.
  • To place text in AutoShape, select shape and
    click on any text-formatting button and an
    insertion point will appear.
  • Connector arrows and lines snap to shapes and can
    be formatted with Line, Dash and Arrow Style
    pop-ups menus.

Figure 4 This figure caption was added inside
PowerPoint as a textbox. By formating and
duplicating figure titles and boxes you can make
your figures look consistent, even though the
figures may come from several different sources.
1
Say NO to tranparency!
2
  • Transparency set within PowerPoint creates huge
    files that may print badly. Almost 100 it can be
    substituted with a solid color. TURN IT OFF!
  • Double click on the shape to open the Format
    dialog.
  • Choose Colors and Lines. If the Transparency is
    greater than 0, fix it by
  • Click the Fill Color drop down and choose More
    Colors.
  • Slide Transparency to 0, then move the Hue /
    Saturation crosshairs and Brightness arrow to
    lighten or darken the color swatch.

3
Big Tip! Painless scaling for groups!
  • Select all objects to be scaled together.
  • Copy the group.
  • Choose Edit gt Paste Special gt Picture (Windows
    Metafile or Enhanced Metafile). One format may
    work better than another depending on your
    objects.
  • This trick welds text, arrows, lines, labels
    images into one unit that can be scaled without
    problems!
  • The diagram is scaled from the sample at left.

4
Fine adjustments Under View gt Grids and Guides
turn off Snap-to-Grid to make fine layout
adjustments. Now you can nudge any selected
item(s) using your keyboards Arrow keys!
5
Proofing Resources
Page Size Resources
5
About custom PDF proofs and Acrobat (for PPT 2003
only!) Although Bill G Media will send you a
custom PDF proof when you submit a PowerPoint
file, sometimes its helfpful to make your own. A
custom Acrobat file is a much better
representation of how your poster will print than
the PowerPoint preview, so it can be used for
pre-proofing and sending your file
ready-to-print. Important you must have Adobe
Acrobat Standard version or Professional version
installed on the computer you are making the PDF
file on (not merely the free Acrobat Reader).
This is available to all CWRU students and staff
through the Software Center (http//www.cwru.edu/s
oftwarecenter).
  • Tips for changing your posters page size in a
    PowerPoint file
  • You are not limited to the template sizes or the
    56 limit!
  • Always check your display area first (in your
    conference information), before working!
  • If creating a custom page size, work on a copy of
    the template.
  • Resize the poster in the File gt Page Setup menu.
    Do this first thing to avoid fix-ups later!
  • To go beyond the 56 inch page size limit, make
    your page setup ½ scale. For example, a 42 x 72
    wide poster would be set up as 21 x 36 in Page
    Setup.
  • Several Bill G Media templates are already set up
    at ½ scale for your convenience.
  • Paste your logos and figures in after resizing
    the page. This avoids distorting them.
  • Everything scales mathematically. If you need to
    work at ½ scale, your text and figures should be
    set up at ½ of their final size. Text that is 15
    pt. in your template will become 30 pt. when
    printed at 200.
  • Our printers maximum short dimension is 42
    inches. The other dimension can be whatever
    length you wish, up to 96 (although we recommend
    72). If you go higher than 42 (on the short
    dimension), we will scale the poster down to fit
    on the paper.
  • If you must resize after your poster is designed,
    be aware that changing the ratio of height to
    width will distort objects like charts, tables,
    images, logos and figures. You will have to
    readjust each item.
  • Making your custom PDF proof
  • Select PDF as your "printer." With your poster
    file open, go to FIle gt Print. In the Printer
    drop-down menu, choose Adobe PDF as your printer.
    Also select Current Slide, Print Slides Color
    1 Copy and Scale to Fit Paper
  • Customize the output. (this sets print quality
    and custom size)
  • (a) Click the Properties button. The dialog box
    that appears will have 3 tabs. On the Adobe PDF
    Settings tab, click the Default Settings drop
    down menu, and select High Quality Print.
  • While still in the Adobe PDF Settings tab,
    uncheck "Do not send fonts to PDF.
  • (b) Go to the Layout tab. Check either Portrait
    or Landscape to match your poster layout.
  • Now click the Advanced button.
  • (c) Choose the Paper Size drop down menu and
    select Postscript Custom. In the Custom Page Size
    Definition box, enter the dimensions of your
    PowerPoint page size, putting the smaller
    dimension in the Width box. Even if your page is
    landscape, put the smaller dimension in the top
    box called Width. Don't worrythe page will
    automatically rotate if you clicked Landscape
    layout.
  • Very Important! If either of your page
    dimensions is wider than about 40 inches, you
    must enter both at 1/2 their size and tell us to
    enlarge the print 200. This avoids common PDF
    output errors.
  • Click OK to close.
  • (d) While still in the Advanced dialog, choose
    Print Quality 600 dpi, TrueType Download as
    Softfont and Postscript Options Output Optimize
    for Portability. When done, click OK.
  • "Print" your PDF and proof it. Click OK in the
    PDF Document Properties dialog, and click OK in
    the Print dialog to invoke Acrobat Distiller's
    powerful postscript engine. When the distillation
    process is done, you will be prompted to Save the
    file. Name the file using your first name, last
    name and department abbreviation John
    Smith_BME.pdf

Big Tip! Bills 2003 PDF instructions preserve
quality and avoid PDF errors. Weve done
thousands of PDFs from PowerPoint. If you follow
the instructions at left carefully, you will get
a valid PDF for PPT 2003 at the right size and
resolution. Warning If you use the Acrobat
defaults, or use the Make PDF button in
PowerPoint, or dont scale your pages size as
shown (if over 40), then your PDF file will
probably have errors and we will need your
PowerPoint file instead.
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