Preparing and Executing Successful Peak Oil Presentations - PowerPoint PPT Presentation

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Preparing and Executing Successful Peak Oil Presentations

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Guidelines for giving a successful presentation. Presentation formats ... Do not debate or argue. Valuable phrases: 'Great question,' and 'I'll look into that. ... – PowerPoint PPT presentation

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Title: Preparing and Executing Successful Peak Oil Presentations


1
Preparing and ExecutingSuccessful Peak
OilPresentations
  • Presented by
  • Megan E. Quinn Bachman
  • Outreach Director
  • Community Solutions
  • Peak Oil Workshop for Community Leaders
  • December 2, 2005

2
Presentation Overview
  • Preparing and organizing local presentations
  • Host / venue
  • Media and publicity
  • Guidelines for giving a successful presentation
  • Presentation formats
  • Public speaking training and tools
  • Strategies
  • Q A

3
Finding an Audience
  • Friends / Family
  • General public
  • Environmental groups
  • Sierra Club, land trusts, advocacy groups,
    grassroots groups
  • Civic groups
  • Rotary, Kiwanis
  • Local government
  • Public and private meetings
  • Professional organizations
  • Planning associations

4
Finding an Audience
  • Social Justice organizations
  • Peace groups, Civil liberties, racial justice,
    etc.
  • Renewable energy advocates
  • Green Energy Ohio, Midwest Renewable Energy
    Assoc.
  • Local food / Organic food
  • Foodshed Projects, Ohio Ecological Food and Farm
    Association, Organic Consumers Assoc.
  • Schools (Primary, Universities)
  • Classes
  • Organizations
  • Administration

5
Setting Up a Location
  • Centrally located, accessible, equipped,
    facilitates a presentation and discussion
  • Public
  • Libraries, churches, community centers,
    classrooms
  • Private
  • Homes, office buildings

6
Presentations at Events
  • Fairs
  • Conferences
  • Workshops
  • Public meetings
  • Organizational meetings

7
Publicity
  • Community announcements in newspapers radio/TV
  • Letter-to-the-editor in local paper
  • Contact local media for an article
  • Post flyers locally
  • Use of bulletin boards, websites/listservs that
    reach a local audience
  • Friends and family

8
Inviting Key People
  • Use targeted mailings and direct phone calls to
    invite
  • Local organizations
  • Business leaders
  • Elected and appointed government officials
  • Reporters from alternative and mainstream media

9
Presentation Formats
  • Dependent upon
  • Equipment availability, level of experience, time
    constraints, degree of depth
  • Possible Formats
  • Powerpoint
  • Flipchart (personal)/ Overhead / Chalkboard /
    Whiteboard
  • Handouts (to follow during presentation)
  • No visual aids

10
Evaluating Formats
  • Powerpoint
  • Pros Well-organized, prepared ahead of time,
    uses scientific charts and data, written
    words/pictures supplement speaking, professional
    appearance, legibility
  • Cons Less emotional affect, can create
    dependence, expensive equipment necessary,
    learning curve, can distract
  • Flipchart / Overhead / Chalkboard / Whiteboard
  • Pros Cheap and available, live writing and
    drawing, simple to use, can be prepared ahead of
    time
  • Cons Unprofessional, illegibility, more
    attention to structure needed, can distract

11
Evaluating Formats
  • Handouts (to follow during presentation)
  • Pros Prepared ahead of time, professional, can
    be reviewed/duplicated by audience,
  • Cons Can distract, unprofessional
  • No visual aids
  • Pros Audience focuses on words, more emotional
    affect, no equipment needed, can be professional,
    more structure/ practice needed
  • Cons More structure/practice needed, data/graphs
    cannot supplement message or appeal to different
    learning styles
  • Conclusion Treat visual aids as a tool of the
    presentation, not the presentation itself.

12
Time Constraints
  • 3- to 5-minute rap
  • Informal discussions
  • Telephone conversations
  • 15-minute briefing
  • Government / Organizational meetings
  • Forums / Panels
  • Impromptu speeches
  • 30-minute short presentation
  • Forums / Panels
  • Presentations for organizations
  • 45- to 60-minute in-depth presentation

13
Five Presentation Tips
  • Practice, practice, practice
  • Use tools effectively
  • Speak to your audience
  • Provide handouts with contact information
  • Engage audience in QA or discussion

14
Presentation Stategies
  • Incorporating personal stories / anecdotes
  • Helps to connect with audience on an emotional
    level
  • Long human history of learning from stories
  • Can lead them through the discovery process
  • Use of meaningful Peak Oil statistics
  • Our dependence upon oil is shocking
  • Key is to make it meaningful to their lives

15
Presentation Strategies
  • The Peak Oil Story
  • Hubbert and the U.S. peak, Campbell and ASPO
  • Chronological approach is easy to follow
  • Creates connection with characters
  • Provides evidence and credibility
  • Gives a sense of the movement
  • Painting the Big Picture
  • Shows the role of oil and fossil fuels and the
    industrial era
  • Important to see context of our actions on future
    generations
  • Consequences of the end of oil, geopolitics,
    inequity issues become clear
  • Pre-empts token responses

16
Presentation Strategies
  • Address the alternatives
  • Shows the unique role of oil and the seriousness
    of the crisis
  • Pre-empts audience questions
  • Balance crisis with opportunity
  • Discuss the stark consequences as well as the
    possibilities for action
  • Explain the opportunity for a better world
  • Important not to sugar coat or answer all their
    questions
  • Important not to scare them away
  • Keep it positive

17
Presentation Strategies
  • Encourage them to do more research
  • Personal discovery process is important
  • Empowers them
  • Taking ownership of the problem

18
QA
  • Always end a presentation with questions
  • 5-10 minutes ideal for QA, longer (30 minutes
    minimum) for discussion
  • Practice responses to common questions ahead of
    time
  • Do not debate or argue
  • Valuable phrases Great question, and Ill
    look into that.

19
Conclusion
  • Important to move from End of Suburbia screenings
    to formal presentations
  • Choose the appropriate presentation strategy and
    format for the audience and circumstances
  • Use tools effectively
  • Always provide handouts with more information and
    pass around a sign up sheet
  • Practice and entertain questions at the end
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