ANNEX E: Pandemic Influenza Contingency Planning and Preparedness Checklist - PowerPoint PPT Presentation

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ANNEX E: Pandemic Influenza Contingency Planning and Preparedness Checklist

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Title: ANNEX E: Pandemic Influenza Contingency Planning and Preparedness Checklist


1
ANNEX E Pandemic Influenza Contingency Planning
and Preparedness Checklist
Pandemic Planning and Preparedness Guidelines for
the United Nations System
2
Pandemic Influenza Contingency Planning and
Preparedness Checklist
  • What it is
  • A checklist to guide the process
  • A tool providing key-actions to implement
  • What is it NOT
  • A complete list (cookbook)
  • Without the need to be adapted to local context

3
Pandemic Influenza Contingency Planning and
Preparedness Checklist
  • Based on the UN Objectives
  • Plan Prepare for a pandemic
  • to
  • Minimize impact on health safety of staff
  • in order to
  • Maintain Sustain Operational Capacity
  • in order to
  • Support national preparedness response

4
Broad Risks of a Pandemic
  • Food and income loss from poultry deaths/ culling
    decreased economic activity

Livelihoods
  • High illness potentially higher death rates
  • Overstretched health facilities
  • Disproportionate impact on vulnerable

Human Health
  • Increased demand for governance security
  • Higher public anxiety
  • Reduced capacity due to illness death

Governance Security
  • Deterioration of coping support mechanisms
  • Interruption in public services
  • Quarantine policies

Social Humanitarian Needs
  • Trade commerce disruptions
  • Degraded labour force
  • Interruption of regular supply systems

Economic Systems
5
Threats for operations
  • Reduced staff capacity (absenteeism, travel
    restrictions)
  • Stand-by capacity limited
  • Limited potential for local recruitment

Staff
  • International financial systems may not function
  • Disbursement of funds may be restricted
    (accountability concerns)

Money
  • Vehicles, spare parts
  • Fuel rationing, government force majeure measures
  • Supplies from regional depots not accessible

Operational Support Equipment
  • Local commercial transportation sector affected
  • National movement restrictions
  • Security constraints

Transportation
  • Supply-chain affected (international procurement)
  • Limited ability for local procurement (food,
    medicine etc)
  • National stocks controlled

Program Supplies
Information Management
  • Limited access to information for coordination,
    assessment, etc.
  • Disruption of ICT services

6
Pandemic Influenza Contingency Planning and
Preparedness Checklist
  • Content
  • Plan Prepare for a pandemic
  • Minimize impact on health safety of staff
  • Plan for the impact on staff and counterparts
  • Allocate resources to protect staff
  • Establish policies to be implemented during a
    pandemic
  • Adapt security measures for a pandemic
    environment
  • Communicate to and educate staff
  • Maintain Sustain Operational Capacity
  • Plan for the impact on basic functions of the
    office
  • Plan for the impact on essential programs and
    operations
  • Support national preparedness response

7
Plan Prepare for a pandemic
  • Identify a pandemic coordinator
  • Identify national planning and preparedness
    status
  • Create and circulate contact lists and
    communication channels
  • Identify and create sustainable links to reliable
    international and community pandemic information
    sources
  • Designate members of DMT/CMT for monitoring
  • Prepare contingency plan
  • Develop checklists for key actions
  • Implement an exercise or drill to test plan
  • Set up triggers and procedures for activation
  • Develop cross UN information exchange system
  • Consider developing cross UN working groups
  • Development of needs requirements for whole UN
    system

8
Minimize impact on health safety of staff
  • Plan for the impact on staff and counterparts
  • Update and maintain staff and contact lists
  • Ensure availability of medical consultation and
    provision of advice for emergency response
  • Implement guidelines on frequency and type of
    face-to-face contact
  • Evaluate staff and dependent access to mental
    health services and psychosocial counseling
  • Identify staff and counterparts/partners with
    special needs

9
Minimize impact on health safety of staff
  • Allocate resources to protect staff
  • Implement actions outlined in the UN Medical
    Services Staff Contingency Plan (Annex A) ? WHO
    presentation
  • Establish policies to be implemented during a
    pandemic
  • - 28. To be covered through internal arrangements
    of each agency (UNCT to ensure harmonization)
  • Establish travel and evacuation policies
    (national)

10
Minimize impact on health safety of staff
  • Adapt security measures for a pandemic
    environment
  • 30. - 34. SMT and DO to cover/advise on these
    points
  • Conduct risk analysis of current operations in
    high security phase environments
  • Identify security measures to be put in place in
    case of a pandemic
  • Review and revise MOSS and other security
    standards
  • Establish links to appropriate National
    authorities on security issues
  • Review emergency communications plan

11
Minimize impact on health safety of staff
  • Communicate to and educate staff
  • Develop and disseminate communication programs
    and education materials
  • Anticipate staff fear and anxiety, rumors and
    misinformation and plan communications
    accordingly
  • Ensure that communications are culturally and
    linguistically appropriate
  • Disseminate information to your staff about your
    pandemic preparedness and response plan
  • Provide information for the at-home care of ill
    staff and family members
  • Develop platforms for communicating pandemic
    status and actions
  • Identify community sources for timely and
    accurate pandemic information

12
Maintain Sustain Operational Capacity
  • Plan for the impact on basic functions of the
    office
  • Forecast and allow for employee absences during a
    pandemic (30)
  • Identify critical pandemic influenza response
    functions and staff (security, communications and
    ICT, finances/payroll, health)
  • Make arrangements for sufficient supplies of
    critical input
  • Train and prepare ancillary/alternate workforce
  • Plan for the impact on essential programs and
    operations
  • Identify essential programs and operations
  • Identify vulnerable groups/beneficiaries that
    might require particular services, attention or
    additional assistance during a pandemic
  • Identify and mainstream human rights and ethical
    issues
  • Determine potential impact of a pandemic on travel

13
Support national preparedness response
  • Identify components of national response and
    preparedness plans
  • Engage national authorities and key stakeholders
  • Identify potential vulnerable new populations or
    programs
  • Identify areas where capacity exist for providing
    new programs
  • Plan and prepare for additional or extended
    operations, programs and support if required and
    capacity exists
  • Get government approval of for World Bank/UN
    report describing current capacity and
    identifying gaps
  • Undertake joint prioritization process for
    actions, geographic areas and population groups
  • Develop further total financing needs
    (multi-year) and gaps
  • Develop further Technical Assistance (TA) needs
  • Agree on coordination mechanism for a)
    implementation of country plan and b)
    coordination of donations
  • Map all international contributions
  • Develop a common reporting mechanism and agree
    indicators

14
EXERCISE
  • Application of checklist
  • The application of the checklist will lead to
    increased knowledge of it and easier application
    to own country context.
  • Use the CP from Senegal as an example and apply
    the checklist to verify that all points are
    covered.
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